Fitness Equipment Preventative Maintenance

Form / Attachment / Pricing Sheet

This document, titled "Short Fitness Center Equipment," appears to be an attachment or a list of equipment specifications related to a SAM.gov opportunity. It details various types of fitness equipment, categorized by "General Description" (e.g., Cardio, Free Wt, Strength) and "Make" (manufacturer). It also includes columns for "Model" and "Equipment ID/Serial Number" on later pages.

• Cardio Equipment: Includes treadmills, ellipticals, recumbent bikes, rowing machines, stair steppers, power mills, rope climbers, upper body ergometers, and upright bikes.
• Free Weight Equipment: Lists various benches (adjustable, flat, incline, decline), squat racks, plate-loaded machines (bench press, chest/back, decline press, high row, incline press, lat pulldown, leg press, linear hack press, rowing, seated calf raise, shoulder press, smith machine, v squat, wide chest, wide pulldown), and Olympic equipment.
• Strength Equipment: Details selectorized machines for abdominal, abduction/adduction, biceps curl, cable crossover, chest press, dual adjustable pulley, lat pulldown, leg curl (prone, seated), leg extension, leg press, low back, multi hip, pec fly, rear delt/pec fly, rotary torso, seated dip, shoulder press, triceps extension, and vertical chest exercises.
• Manufacturers: Includes brands such as Precor, Life Fitness, Hammer Strength, Technogym, Rogue, Schwinn, and Concept II.
• Specific Models/IDs: Later pages list specific model numbers and equipment IDs/serial numbers for some items.

This document is crucial for bidders responding to an opportunity involving fitness center equipment. It provides a detailed inventory of the types and brands of equipment that may be required for procurement, installation, or maintenance. Bidders should use this list to ensure their proposals accurately reflect the specified equipment or to identify potential substitutions if allowed. The level of detail suggests it may be a basis for a Bill of Materials or a detailed scope of work for equipping a fitness facility.

Statement of Work (SOW)

To procure preventative maintenance and repair services for a variety of fitness equipment at the Short Fitness Center.

• Provide bi-monthly maintenance and troubleshooting for cardio and weight machines.

• Services must adhere to Original Equipment Manufacturer (OEM) recommendations.

• Includes inspection, cleaning, lubrication, calibration, adjustment, and testing of equipment.

• Specific tasks include:

  • Cleaning and lubricating moving components (bearings, guide rods, pivots, joints).
  • Calibrating speed sensors, belts, and tensioning systems.
  • Troubleshooting malfunctioning treadmills and recommending parts.
  • Vacuuming dust and debris from electronic and drive systems of cardio machines.
  • Cleaning exposed surfaces of all equipment.
  • Inspecting, testing, and adjusting belts, bolts, nuts, and screws (as maintenance, not repair).
  • Functional testing under normal operating conditions.
  • Visual inspection for wear, fatigue, or potential future service needs.
  • Confirming electrical circuit requirements for treadmills and high-demand equipment.
  • Inspecting for observable safety concerns.

• "Over and Above Repairs" outside the scope of bi-monthly maintenance require notification to the FSS POC.

• If a machine is unavailable during a scheduled visit, it will be serviced during the next scheduled visit.

• Place of Performance: Short Fitness Center, 8115 Cypress Stand St, Building 303, Tampa, FL 33621.

• Work Schedule: Monday-Friday, 05:00 – 17:00.

• Contractor personnel must be qualified/certified service providers as applicable.

• Contractor personnel must be U.S. citizens and able to pass security screening for MacDill AFB.

• Contractor must establish administrative, technical, and physical safeguards to protect nonpublic Government data.

• Travel associated with services is included in the Firm Fixed Price; no separate travel CLIN will be included.

• Any additional repairs and service calls beyond bi-monthly maintenance will be issued via individual task orders.

Sources Sought / Market Research

This document is a Sources Sought notice, not a Request for Quotation (RFQ). Its purpose is to conduct market research to determine industry interest and capability for a requirement at MacDill Air Force Base. The anticipated requirement is for FITNESS EQUIPMENT MAINTENANCE AND REPAIR.

• RFQ Number: FA481426Q0031
• NAICS Code: 713940 (Fitness and Recreational Sports Centers)
• Size Standard: $17.5M
• Set-Aside: The government is considering a 100% small business set-aside.
• Attachments: A Statement of Work (SOW) dated 25 February 2026 and an Equipment List are attached.

Interested parties must submit a capabilities package that includes:

• Company DUNS, Cage Code, and SAM expiration date.
• Any related specifications/drawings.
• A brief description of the company's business size (annual revenues, employee size).
• Business status (e.g., 8(a), HUBZone, SDVOSB, WOSB, VOSB, small business).
• Anticipated teaming arrangements.
• Description of similar services offered to the Government and commercial customers.
• Explicit demonstration of capabilities, including commercial sales and product specifications.
• Indication of whether the firm is a manufacturer or the name/size of the manufacturer.
• Status as a Foreign-owned/foreign-controlled firm and any contemplated use of foreign national employees.

Responses are due no later than 13 March 2026 at 3:00 PM EST.

Responses must be submitted electronically to daniel.johnson.141@us.af.mil and andrew.grant.6@us.af.mil. Telephone responses will not be accepted.

• All contractors must be registered in the System for Award Management (SAM) database (www.sam.gov).
• Responses are voluntary and will not be compensated.
• This notice does not commit the Government to an award.
• Future information, including RFQ issuance or amendments, will be posted on GSA or SAM.gov.