PKA - RFQ for Courier Services - 6 MDG

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA481426Q0028, clarifying various aspects of the Performance Work Statement (PWS) and Request for Quotation (RFQ).

• Incumbent and Contract Number: The incumbent is Crown Based Services LLC, and the current contract number is FA481424C0004.
• Clarification Deadline: The deadline for clarifications has passed; answers will be posted in an amendment. No post-award meetings are currently planned.
• Transition Period: A 2-week transition period will occur between award and the start of performance, as outlined in the PWS.
• Subcontracting: Subcontracting is permitted, but the prime contractor remains fully responsible for performance and compliance. No specific Government approval, notification, or documentation requirements for subcontractors are detailed.
• Vehicle Requirements: Vehicles must have at least 200 cubic feet of cargo capacity and 46 inches of height, which is a strict minimum per vehicle per run. The Government will provide refrigerant packs and temperature-controlled transport containers.
• Certifications: Contractors must be certified and/or bonded to carry pharmaceuticals, lab/blood products, and dry ice by the performance start date. Required training includes OSHA, HIPAA, Hazardous Materials, and Bloodborne Pathogens.
• Pricing: Unscheduled runs should be quoted as a flat per run/job rate. CLINs 1001 and 1002 (6-Month Option) pricing will be provided by the vendor and evaluated by the government as half the pricing of the base year.
• Specimen Packaging: The Government packages specimens, including secondary leak-proof bagging. The contractor is not responsible for providing biohazard bags.

These clarifications address key vendor concerns regarding operational requirements, certifications, vehicle specifications, and pricing, which may influence bidder proposals and understanding of the solicitation.

Amendment / Modification

This document is Amendment 1 to Solicitation FA481426Q0028. It provides updates and clarifications to the original solicitation for the 6th Medical Group courier service requirement.

• ADDENDUM TO 52.212-1 Instructions to Offerors: Provides updated instructions on offeror submission format and content, including specific requirements for Volume I (Technical) and Volume II (Price).

• ADDENDUM TO 52.212-2 Evaluation: Details the evaluation factors, emphasizing that Price will be evaluated first, followed by non-price factors. It outlines the calculation of the Total Evaluated Price (TEP) and specifies that the 6-month extension price will be factored in. It also details the Technical Capability evaluation, requiring offerors to address specific elements such as Temperature-Controlled Transport Methodology, Chain of Custody and Secure Handling, Schedule Management, Contract Management and Quality Control, Personnel Recruitment, and Driver Conduct and Training. Technical ratings are defined as Acceptable or Unacceptable.

• The amendment clarifies submission requirements and evaluation criteria. Offerors must now address specific elements within their technical proposals as outlined in the addendum. The evaluation process prioritizes price, followed by technical capability, with detailed criteria for assessing technical approach.

• Attachment 1: Performance Work Statement

• Attachment 2: Provisions and Clauses

• Attachment 3: SCA Wage Determination

• Attachment 4: Amendment 1 Q&A responses

• Attachment 5: PWS Amendment 1

Amendment / Modification

This document is Amendment 1 to the solicitation for a 6th Medical Group courier service requirement. It provides updates and clarifications to the original solicitation.

• ADDENDUM TO 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services:

  • Clarifies submission format (two volumes: Technical and Price).
  • Specifies page limits for the Technical Volume (15 pages, excluding covers, TOC, and title pages).
  • Details content requirements for Volume I (Technical Capability - no pricing, address technical approach and PWS understanding) and Volume II (Price - submit pricing per table).

• ADDENDUM TO 52.212-2 Evaluation—Commercial Products and Commercial Services:

  • Outlines the evaluation process: Price first, then non-price factors.
  • Defines Price Evaluation: Ranking by total evaluated price (base year + 6-month extension, with extension calculated at half price).
  • Defines Non-Price Evaluation: Evaluates non-price factors of the lowest-priced quote if technically unacceptable.
  • Details Factor 1 Price: Evaluation for reasonableness and calculation of Total Evaluated Price (TEP).
  • Details Factor 2 Technical Capability: Evaluation based on how well proposed products/services meet requirements, assessing the technical approach and PWS understanding.
  • Specifies required narrative elements for the Technical Capability, including:
    • Temperature-Controlled Transport Methodology
    • Chain of Custody and Secure Handling
    • Schedule Management for Routine and On-Demand Services
    • Contract Management and Quality Control
    • Personnel Recruitment, Retention, and Replacement
    • Driver Conduct and Training
  • Provides Technical Approach Ratings (Acceptable/Unacceptable) with descriptions.

• The amendment clarifies submission requirements, including volume structure, page limits, and specific content for technical and pricing proposals.

• It details the evaluation criteria, emphasizing both price and technical capability, with specific areas to be addressed in the technical proposal.

• The due date for questions remains 23 March 2026, and the quote due date remains 6 April 2026.

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions that are incorporated by reference into the solicitation. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract. Bidders are cautioned that some listed provisions may require completion.

• Lists numerous FAR and DFARS clauses and provisions with their respective clause numbers, alternate/development numbers, year, and section.
• Includes a section for "CLAUSES IN FULL TEXT" which provides the full text for specific clauses, such as 252.204-7017.
• References specific clauses related to:
  • Requirements and representations (e.g., 252.203-7000, 252.204-7008, 252.225-7056)
  • Payment and invoicing (e.g., 252.232-7003, 252.232-7006)
  • Evaluation and award (e.g., 52.212-2)
  • Service Contract Labor Standards (e.g., 52.222-48, 52.222-52)

Bidders must review this document to understand all applicable clauses and provisions. Key areas of focus include:

• Representations and certifications required (e.g., regarding covered defense telecommunications equipment, business operations in Xinjiang, or whistleblower rights).
• Payment procedures, particularly the use of the Wide Area WorkFlow (WAWF) system.
• Evaluation factors for award.
• Requirements related to labor standards and potential exemptions. Bidders should pay close attention to any provisions requiring them to complete specific information or representations as part of their offer.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Wage and Hour Division, Service Contract Act wage determination. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas.

• Wage Determination Number: 2015-4571, Revision No.: 28
• Date of Last Revision: 12/03/2025
• Geographic Area: Florida Counties of Hernando, Hillsborough, Pasco, Pinellas
• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupation codes, and minimum hourly wage rates.
• Fringe Benefits: States that fringe benefits required follow the occupational listing. Specific benefits and rates are detailed later in the document, including Health & Welfare ($5.55/hour or $222.00/week) and Health & Welfare EO 13706 ($5.09/hour or $203.60/week).
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors.
• Vacation and Holidays: Outlines paid vacation (2 weeks after 1 year, 3 weeks after 5 years) and paid holiday provisions (11 per year).
• Hazardous Pay Differential: Specifies an 8% differential for high-hazard work and a 4% differential for low-hazard work involving ordnance or explosives.
• Uniform Allowance: Details requirements for providing uniforms and reimbursement for cleaning/maintenance.
• Conformance Process: Explains the process for classifying and determining wage rates for occupations not listed in the determination.

This document is critical for bidders to understand the minimum labor costs associated with performing services in the specified Florida counties under a Service Contract Act-covered contract. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage determinations can lead to contract violations and penalties.

Solicitation / RFP / RFQ

This solicitation is for commercial services to provide courier services for the 6th Medical Group. The contractor will be responsible for picking up and delivering medical supplies, medical records, mail, laboratory specimens, and diagnostic imaging films to and from specified locations. This is a 100% small business set-aside.

• Provide personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other non-personal services.

• Pick up and deliver medical supplies, medical records, mail, laboratory specimens, and diagnostic imaging films.

• Adhere to requirements outlined in the attached Performance Work Statement (PWS).

• Period of Performance: 12-month base period from date of award, with one (1) 6-month Option to Extend Services.

• Place of Performance: As detailed in the attached PWS.

• Questions Due: March 23, 2026, 12:00 PM Eastern Time (via email).

• Quotes Due: April 3, 2026, 12:00 PM Eastern Time.

• Submission Format: Two volumes: Volume I (Technical) and Volume II (Price).

  • Volume I (Technical): Max 15 pages (excluding cover, TOC, title pages). Must address technical approach and understanding of PWS, without pricing information.
  • Volume II (Price): Must include pricing for CLINs 0001 (Daily Scheduled Runs) and 0002 (Unscheduled Runs), and CLINs 1001/1002 for the 6-month option. Pricing for the option will be filled out by the Government after quotes are received.

• Evaluation Criteria:

  • Price will be evaluated first for reasonableness.
  • Non-price factors will be evaluated for the lowest-priced quote.
  • Technical Capability will be evaluated based on how well proposed services meet requirements, focusing on a sound and practical approach.
  • Specific technical elements to address include: Temperature-Controlled Transport, Chain of Custody, Schedule Management, Contract Management & Quality Control, Staffing Plan & Qualifications, Personnel Recruitment & Retention, and Driver Conduct & Training.

• 100% small business set-aside.

• NAICS Code: 492110 (Courier Services).

• Small Business Size Standard: 1,500 employees.

• .zip files are not an acceptable submission format.

• Attachments referenced: Performance Work Statement, Provisions and Clauses, and SCA Wage Determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) defines the requirements for a medical courier service for the 6th Medical Group at MacDill Air Force Base (AFB), FL, and its satellite clinic in Brandon, FL. The service aims to pick up and deliver medical supplies, medical records, laboratory specimens, diagnostic imaging films, and mail.

• Scheduled Runs: Three daily runs are required between MacDill AFB Clinic and Sabal Park Clinic. Specific pick-up and delivery times and locations are detailed, including multiple drop sites within the MacDill AFB Clinic (e.g., Pharmacare Center, Laboratory, Main Pharmacy, Radiology) and Sabal Park Clinic (e.g., Pharmacy, Laboratory, Immunizations).

• Specific Deliveries: Includes picking up and delivering pre-packaged clinical specimens, supplies, correspondence, outgoing mail, pharmaceuticals, and clinic x-rays.

• Unscheduled Runs: The contractor must provide unscheduled courier services upon government notification, primarily between MacDill AFB Clinic and Sabal Park Clinic during specified hours. An average of 1-3 unscheduled runs per month are anticipated.

• Excess Weight: The contractor must handle runs with excess weight (up to 500 lbs.) between MacDill AFB and Sabal Park Clinic.

• Timeliness: All pick-ups and deliveries must be made within allotted times.

• Temperature Control: Specimens must be kept within allowable temperatures during transit. Refrigerated prescriptions require 2-8 degrees Celsius, and refrigerated/frozen immunizations require 2-8 degrees Celsius or -5 to -15 degrees Celsius, respectively.

• Completeness: First deliveries must be completed in full without partial deliveries.

• Vehicle Requirements: Vehicles must be covered, secured, capable of storing 200 cubic feet of pre-packaged supplies (46 inches in height), and equipped with functioning air conditioning.

• Communication: Courier must be fluent in English and able to communicate basic medical terminology with points of contact.

• Complaint Limit: No more than one customer complaint per month is allowed for pick-ups/deliveries, temperature control, delivery completeness, and communication.

• Service Days: Monday through Friday, excluding Federal holidays.

• Locations: MacDill AFB Clinic, Sabal Park Clinic, and potentially other local Tampa area clinics (e.g., Tampa General Hospital).

• Certifications: Contractor must be certified and/or bonded to carry pharmaceuticals, lab/blood products, and dry ice.

• Government Provision: The government will provide necessary refrigerant packs and ensure pickups are ready within five minutes of the contractor's arrival.

• Non-Personal Services: This is a non-personal services contract, meaning the government will not supervise contractor employees or control the method of performance.