PKB Catholic Religious Education Coordinator (Service)

Forms / Attachments / Pricing Sheets

This document lists and incorporates by reference numerous Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions. It serves as a comprehensive list of contractual terms and conditions that apply to the solicitation and any resulting contract.

• Clauses Incorporated by Reference: A table listing clause numbers, alteration/deviation numbers, clause titles, year/month of the clause, and the section of the contract where they apply. This includes a wide range of clauses related to:
  • Requirements and Representations (e.g., Compensation of Former DoD Officials, Whistleblower Rights, Safeguarding Covered Defense Information)
  • Prohibitions (e.g., Acquisition of Covered Defense Telecommunications Equipment, Business Operations with Maduro Regime, Procurements from Xinjiang Uyghur Autonomous Region)
  • Payment and Submission Instructions (e.g., Electronic Submission of Payment Requests, WAWF Payment Instructions)
  • Contract Administration and Compliance (e.g., Reporting Executive Compensation, System for Award Management, Protection of Government's Interest)
  • Small Business Programs (e.g., Total Small Business Set-Aside, HUBZone Set-Aside)
  • Labor Standards and Equal Opportunity (e.g., Service Contract Labor Standards, Minimum Wages, Equal Opportunity for Veterans/Workers with Disabilities)
  • Other statutory and executive order requirements.
• Clauses in Full Text: Some clauses, like 252.204-7017 (Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation), are provided in full text for immediate review and completion by offerors.

This document is critical for bidders as it outlines the mandatory legal and regulatory requirements that will govern the contract. Bidders must carefully review all incorporated clauses and provisions to understand their obligations, potential risks, and compliance requirements. Specific attention should be paid to clauses requiring representations or certifications, as failure to address these can lead to disqualification. The document also details how payments will be processed (e.g., via WAWF) and outlines various small business considerations.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation Number FA461326Q1023, clarifying various aspects of the requirement.

• Current Contract Details: The current contract number is FA461321C0004, held by Newpoint Management, LLC, with a value of $144,457.50. The current contract is set to expire.
• Program Enrollment: Approximately 50 youth and 12 adults (for OCIA and RCIA) are currently enrolled.
• Special Events: Approximately 12 special events (e.g., VBS, holiday programs) are conducted annually.
• Class Schedule: Classes are typically held on Sunday mornings after Mass.
• Discretionary Hours (PWS Section 1.1.1.6): The 15 discretionary hours are for the same tasks as previously mentioned, offering coordinator flexibility in scheduling.
• Weekly Workload: The specified 25 hours is the allotted time for the contract, with much of the work phased according to the school year cycle. Significant coordination (volunteer agreements, LOSS certification) occurs in the summer.
• Peak Workload: The lull in workload is during the summer when classes are not in session. May is identified as the busiest month for closing out records and preparing for the next year.
• Volunteer Background Checks: The contractor coordinates with volunteers, and the Civilian Personnel Office conducts the checks.
• Workspace: Dedicated administrative workspace will be provided in an office facility.
• Materials: Curriculum materials, supplies, and printing will be provided by the Government.
• Facility Clearance: No facility clearance (FCL) is required for the contractor; work will only involve CUI/PII.
• Travel/Training Costs: No travel or training-related costs are reimbursable.

This Q&A document clarifies requirements and expectations, which may influence how bidders prepare their proposals. No changes to deadlines or submission rules were indicated.

Forms / Attachments / Pricing Sheets

This document lists and incorporates by reference various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions. These are essential for understanding the terms and conditions that will govern any resulting contract.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses, including their numbers, titles, alteration/deviation numbers, and section designations. These cover a wide range of topics such as:
  • Requirements and representations (e.g., compensation of former DoD officials, whistleblower rights).
  • Safeguarding covered defense information and cyber incident reporting.
  • Prohibitions on acquisition of certain telecommunications equipment and services.
  • Business operations representations (e.g., Maduro regime, Xinjiang Uyghur Autonomous Region).
  • Payment and submission instructions (e.g., electronic submission of payment requests, WAWF payment instructions).
  • Contract administration and compliance (e.g., reporting executive compensation, system for award management).
  • Small business set-asides and subcontracting plans.
  • Labor standards and equal opportunity.
  • Environmental and sustainability requirements.
  • Buy American Act and Trade Agreements.
• Clauses in Full Text: Specific clauses are provided in full text for clarity, such as the "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation."
• Authorized Deviations: Indicates where authorized deviations from standard FAR/DFARS provisions are used.

This document is critical for bidders as it defines the legal and regulatory framework of the potential contract. Understanding these clauses is essential for:

• Ensuring compliance with all government requirements.
• Accurately preparing proposals, including required representations and certifications.
• Assessing potential risks and obligations.
• Understanding payment procedures and reporting requirements.
• Identifying any specific restrictions or prohibitions applicable to the offer.

Form / Attachment / Pricing Sheet

This document, titled "Supplemental Clauses," contains several clauses that are likely to be incorporated into a solicitation or contract. These clauses provide specific requirements and information relevant to potential bidders and awarded contractors.

• 5352.201-9101 AFGSC Ombudsman (July 2023): Establishes an ombudsman to facilitate the resolution of concerns from offerors and others. It clarifies that the ombudsman does not affect the authority of other officials, does not participate in evaluations or protests, and that concerns should first be addressed to the contracting officer. Contact information for the AFGSC Ombudsman and the Air Force Ombudsman is provided.
• 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (JUN 2024): Prohibits contractors from providing services or products that require the use of Class I ODS. It lists specific Class I ODS substances and clarifies that materials using them as minor constituents are not considered Class I ODS.
• 5352.223-9001 Health and Safety on Government Installations (JUL 2023): Requires contractors to take reasonable steps to prevent accidents and preserve the health and safety of personnel on government installations. It outlines the contractor's responsibilities and notes that violations may lead to contract termination.
• 5352.242-9000 Contractor Access to Department of the Air Force Installations (JUN 2024): Details requirements for obtaining base identification and vehicle passes for contractor personnel. It outlines the process for requesting passes, responsibilities for managing credentials, compliance with security requirements for controlled areas, return of passes, and provision of after-hours contact information. Failure to comply may result in withholding of final payment.

Bidders should carefully review these supplemental clauses as they establish specific obligations and requirements that will impact contract performance, safety, environmental compliance, and site access. Understanding these clauses is crucial for accurately estimating costs, developing compliant proposals, and planning for contract execution.

Form / Attachment / Pricing Sheet

This document is a Contractor Response Form for Sources Sought / Request for Information Notice Number: FA461326Q1023, concerning the "PKB Catholic Religious Education Coordinator" opportunity. It is designed to collect essential company information and specific compliance details from potential bidders.

• Company Information: Fields for Company Name (as registered in SAM.gov), Doing Business As, Cage Number (Unique Entity ID), Socioeconomic Status (SB, SDB, WOSB, EDWOSB, VOSB, SDVOSB, 8(a), 8(a) JV, HUBZone).
• Point of Contact: Fields for Email and Phone number.
• Logistics: FOB (Destination).
• Performance Readiness: Question regarding how quickly the position can be filled once awarded.
• Evaluation Factors: Confirmation if technical evaluation factors provided in IAW Combo Catholic Religious Education Coordinator FAR 52.212-2 Evaluation – Commercial Items (Nov 2021) section (a)(i) were received.
• Offer Inclusion: Confirmation if Attachment 5 – Pricing Sheet was included with the offer.
• Background Check: Confirmation if the member can pass a Line of Sight (LoS) background check.
• NDA Requirement: Understanding of the requirement for a CHAPEL PRIVILEGED COMMUNICATION NON-DISCLOSURE AGREEMENT upon contract award.
• Revenue Disclosure: Disclosure regarding the percentage of annual gross revenues received from Federal contracts, loans, grants, cooperative agreements, and other forms of Federal financial assistance, specifically if 80 percent or more came from these sources and if $25,000,000 or more in annual gross revenues came from these sources. This section also notes compliance with IAW 4.1402 or the inapplicability of FAR 52.204-10.

This form is critical for bidders to provide necessary company details and confirm their understanding and compliance with key requirements of the opportunity. Completing this form accurately is essential for the government to assess vendor capabilities and eligibility for the PKB Catholic Religious Education Coordinator position.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Wyoming, specifically for Laramie County. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Wage Determination Number: 2015-5405, Revision No.: 27, Date of Last Revision: 12/03/2025.
• Occupational Listings: Detailed lists of occupations categorized by general areas (e.g., Administrative Support, Automotive, Health Occupations, Information Technology, Mechanics and Maintenance, Protective Service, etc.).
• Wage Rates: Specific hourly wage rates are provided for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare are detailed, including rates and applicability (e.g., $5.55 per hour).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining requirements for contractors.
• Conformance Process: Details the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract subject to the Service Contract Act in Laramie County, Wyoming. It directly impacts the pricing strategy and overall cost of proposals. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered employees.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (Excel file) intended for bidders to provide their pricing for the services outlined in the opportunity. It details the CLINs (Contract Line Item Numbers) and associated quantities for which pricing is required.

• CLINs: The document lists CLINs for a "Catholic Religious Education Coordinator".
• Period of Performance: Pricing is requested for a Base Year and four Option Years, as well as a 52.212-8 Extension.
• Quantities: Quantities are specified in "Weeks" for each CLIN.
• Unit Price & Extended Price: Fields are provided for bidders to enter Unit Price and Extended Price. All extended prices are currently listed as 0.0.
• Total Evaluated Price: A field for the total evaluated price is included, also currently at 0.0.

Bidders must use this sheet to enter their proposed pricing for each CLIN. The quantities and CLIN descriptions provided serve as the basis for cost proposals. The "Total Evaluated Price" will be a key component of the overall evaluation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing Catholic Religious Education (RE) Coordinator services at F.E. Warren Air Force Base, Wyoming.

• Develop, execute, and manage the Catholic RE program under the guidance of the Catholic Priest.

• Coordinate and ensure catechists are trained for Archdiocese of the Military Services (AMS) certification and to prepare youth and adult catechetical programs, including sacramental preparation.

• Serve as the Catholic RE Volunteer Supervisor, developing volunteer position descriptions and providing orientation and training.

• Maintain religious education enrollment and weekly attendance reports.

• Schedule, plan, and conduct special religious education programs (e.g., volunteer appreciation, end-of-year activities).

• Coordinate with the Wing Chaplain, Deputy Wing Chaplain, and Catholic Priest.

• Attend chapel staff meetings and Catholic Community Advisory Council meetings.

• Prepare publicity for the Catholic RE program.

• Prepare and submit annual budgets for the Catholic RE Chapel Tithes and Offerings Fund (CTOF) and Appropriated Fund (APF).

• Coordinate logistical needs for Catholic RE and submit curriculum orders.

• Reserve chapel facilities and ensure they are maintained, cleaned, and secured.

• Ensure the RE facility is opened prior to classes and supervised until children depart with guardians.

• Develop a working knowledge of sacramental policies and provide RE statistical data in the absence of the Catholic Priest.

• SS-1: Provide scheduled services (No more than 2 customer complaints or 2 contract deficiencies per month).

• SS-2: Maintain office hours (No more than 2 customer complaints or 2 contract deficiencies per month).

• SS-3: Maintain attendance reports (No more than 2 customer complaints or 2 contract deficiencies per month).

• SS-4: Ensure volunteer service and background check compliance (No more than 1 customer complaint or 1 contract deficiency per month).

• SS-5: Attend required meetings (No more than 2 customer complaints or 2 contract deficiencies per month).

• SS-6: Ensure facilities are suitable for instruction (No more than 2 customer complaints or 2 contract deficiencies per month).

• Place of performance: F.E. Warren Air Force Base, Wyoming.

• Telework is not permitted.

• Normal hours of operation: Sunday through Saturday, 0800-1630. Extended hours may be approved by the CO at no additional cost.

• Personnel Qualifications: Must be at least 18 years old, hold a high school diploma, possess at least 2 years of experience, communicate effectively in English, work cooperatively in an interfaith setting, have experience with Catholic programs and volunteer-based RE programs, be proficient in Microsoft Office and Adobe software, and furnish a resume with references. A favorable criminal history background check is required.

• Certifications: Must have current AMS basic minimum certification for RE Coordinator and a valid AMS Catechist Certificate.

• Security: Must comply with REAL ID-Compliant Identification requirements, adhere to the Privacy Act, and complete a Chapel Privileged Communication Non-Disclosure Agreement (NDA). A favorable National Agency Check plus Written Inquiries (NACI) is required.

• Key Control: Strict procedures for managing issued keys and key cards.

• OPSEC: Compliance with Air Force-sponsored Operations Security (OPSEC) program, including employee education and reporting of incidents.

• Anti-Terrorism: Employees requiring access must complete Level I antiterrorism awareness training.

• Environmental Controls: Compliance with all applicable environmental laws and regulations, including reporting of spills and proper handling of hazardous materials.

• Green Procurement Program (GPP): Use of EPA-designated recycled content products, Energy Star products, etc., where possible.

• Safety: Adherence to contract safety requirements, prompt reporting of accidents/mishaps.

• Contract Manager: Must be designated, able to read, write, speak, and understand English, and have full authority to act for the contractor.

• Contractor Employees: Must not pose a threat to health, safety, or security. Must present a neat appearance and be easily recognized.

• Records: Maintain and dispose of government-required records as specified.

• Controlled Unclassified Information (CUI): Follow CUI safeguarding, dissemination, storage, transmission, and disposition controls.

• Contractor Transitions: Develop and submit Phase-In and Phase-Out plans as required.

Form / Attachment / Pricing Sheet

This document is a safety guide for civilian contractors working on F. E. Warren Air Force Base, providing essential safety information to ensure an accident-free working environment. It outlines mandatory safety requirements and procedures.

• Occupational Safety and Health Act (OSHA): Mandates compliance with OSHA and Wyoming Occupational Safety and Health standards.
• Mishap Reporting: Requires immediate reporting of all accidents involving personnel, property damage, or financial loss to the Contracting Officer.
• Wing Safety Oversight: 90 MW/SEG personnel may monitor contractor activities for safety compliance.
• Common Contractor Violations: Lists common violations such as non-compliance with OSHA, seat belt use, cell phone use, speeding, failure to yield to pedestrians, and inadequate site barricading.
• Special Requirements: Details specific attention needed for Personal Protective Equipment (PPE), illumination, warning signs, securing materials during high winds, vehicle compliance with base/state traffic laws, traffic control, towing safety, avoiding high-tension lines, excavating around underground utilities, electrical work, confined space entry, and stopping work during severe weather/lightning.
• Traffic Safety: Outlines speed limits, seat belt requirements, and cell phone usage rules for vehicles on base.
• Motorcycle Operator/Passenger Requirements: Specifies helmet, eye protection, apparel, lighting, and riding restrictions.
• Contractor Confined Space Entry Requirements: Mandates compliance with 29 CFR 1910 or 1926 standards, pre-entry contact with the Fire Department, hazard analysis, and development of a written entry program.
• Contact Numbers: Provides emergency and relevant agency contact information.
• Contractor's Confined Space Acknowledgment: A form for contractors to acknowledge understanding and compliance with confined space entry and general safety requirements.
• 90 MW Explosive Area Contractor Briefing: Details hazards and precautions for working in or traversing areas containing explosives, including evacuation procedures and restrictions on flame-producing/transmitting devices.

This guide is critical for any contractor planning to work on F. E. Warren AFB. It details the safety regulations, procedures, and specific requirements that must be adhered to, impacting operational planning, personnel training, and overall compliance. Understanding these requirements is essential for successful contract execution and avoiding violations or safety incidents.