Plumas Janitorial Services

Solicitation / RFP / RFQ

This document is a solicitation for janitorial services for the Plumas National Forest. The services are required at the Supervisor's Office and Mount Hough Ranger Station in Quincy, CA, and the Beckwourth Ranger Station in Blairsden, CA.

• Provision of all management, supervision, labor, transportation, materials, equipment, and supplies necessary for janitorial services.

• Services must comply with the performance work statement and all federal, state, and local laws and regulations.

• The contract is for janitorial services for a Base Year plus four option years.

• Period of Performance: 05/15/2026 to 05/14/2031.

• North American Industry Classification Standard (NAICS) code: 561720.

• Offer Due Date: 04/30/2026 at 1700 Eastern Standard Time.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with addenda attached.

• The solicitation is for "Small Business" set-aside.

• The solicitation number is 127EAY26Q0057.

• The issuing office is USDA-FS CSA SOUTHWEST 1 in Albuquerque, NM.

Form / Attachment / Pricing Sheet

This document is a capability questionnaire designed to gather information from potential bidders for technical evaluation purposes. It must be completed independently of other quote documentation. Responses referring to other documents may be considered non-responsive.

• Contractor Information: Requires contractor name, point of contact, phone number, and email address.
• Subcontractor Identification: If submitting as a subcontractor, clearly identify both the subcontractor and prime contractor.
• Experience of the Firm: Bidders must detail past contracts similar in size and scope to the current project, including project name, type/size/complexity/scope, start/completion dates, and reference contact information (name, phone, email).
• Understanding of the Work: Requires details on site visit extent, observations regarding project difficulty and potential problems, and proposed solutions.
• Staffing Plan: Bidders must specify the number of workers assigned, list key personnel (name, position), and identify if they are employees or subcontractors (including subcontractor contact details if applicable).
• Operational Plan: Requires a plan for handling employee absences to prevent service disruption and a strategy for task prioritization to minimize disruption to office workers.

This questionnaire is critical for bidders to demonstrate their firm's experience, understanding of the project requirements, and their plan for successful execution. Failure to complete this form thoroughly and independently may lead to disqualification.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for three locations within the Plumas National Forest: Beckwourth Ranger Station, Plumas National Forest Supervisor’s Office, and Mount Hough Ranger Station.

• Locations:
  • Beckwourth Ranger Station (4 buildings, approx. 9,889 sq ft)
  • Plumas National Forest Supervisor’s Office (6 buildings, approx. 20,526 sq ft)
  • Mount Hough Ranger Station (2 buildings, approx. 12,500 sq ft)
• Services: Includes cleaning of carpeted and non-carpeted floors, waste receptacles, restrooms, doors, light switch plates, drinking fountains, outside entrance areas, and removal of cobwebs. Specific tasks include vacuuming, sweeping, mopping, disinfecting surfaces, and emptying trash.
• Frequency: Services are generally required 2 times per week for most areas, with some tasks like carpet shampooing (1 time per year) and cobweb removal (1 time per month) on different schedules. Restroom cleaning is also detailed with specific frequencies.
• Contractor Responsibility: The contractor must provide all management, supervision, labor, transportation, materials, equipment, and supplies, unless otherwise specified. All work must comply with federal, state, and local laws and regulations.

This is a performance-based contract. Performance objectives and required results are detailed for various areas, including general areas, restrooms, public entrance areas, and break rooms/kitchens. Examples include ensuring waste receptacles are emptied and cleaned, floors are free of dirt and debris, and surfaces are disinfected.

• Start Date: 05/01/2026

• Base Period: 12 months

• Optional Periods: Four (4) additional, consecutive twelve-month periods.

• Work Hours: Monday through Friday, between 8:00 AM and 4:30 PM. Work may be required outside regular hours (evenings, weekends) subject to agreement with the Contracting Officer's Representative (COR). Work is not permitted on federal holidays or during office closures.

• Site Visits: Available by appointment only. Contact the Contracting Officer to schedule.

• Accessibility: 2-wheel drive vehicles are typically sufficient, but 4-wheel drive may be necessary in winter months.

• Security Clearance: Adjudication of Federal security clearance for contractor employees is required.

• Licenses and Insurance: Worker’s Compensation Insurance is required unless the contractor is exempt and provides valid documentation. Failure to provide within 10 days may result in contract termination.

• Equipment & Supplies: Contractor shall furnish all necessary supplies and equipment. A list of proposed materials must be submitted with the quote. Bio-based products must be utilized to the maximum extent possible, conforming to USDA's Designated Bio based Products List (DBPL).

• Government-Furnished Property: Includes secure lockable storage space for supplies and equipment, and keys for storage and dispensers. All keys must be returned upon contract completion.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks janitorial services for three locations within the Plumas National Forest: Beckwourth Ranger Station, Plumas National Forest Supervisor’s Office, and Mount Hough Ranger Station. The contract requires the contractor to provide all necessary management, supervision, labor, personnel, transportation, materials, equipment, and supplies.

• Services: Janitorial services to be performed 2 times per week at each of the three specified locations.

• Performance Standards: Work must meet "Required Results" outlined in Section C. Performance will be evaluated based on visual inspections, customer surveys, and records of customer complaints. A maximum of five substantiated customer complaints per month is acceptable; exceeding this threshold or failing to correct deficiencies may result in deductions.

• Contractor Responsibility: Provide all necessary resources and perform work in accordance with federal, state, and local laws and regulations.

• Security: Contractor is responsible for securing premises, locking doors/windows, and reporting any issues. Employees must check in/out and call/text COR upon entering/exiting facilities.

• Employee Requirements: Employees must wear uniforms/ID badges, undergo background investigations, and adhere to strict conduct rules (no smoking, gambling, alcohol, unauthorized solicitation, firearms, or photography of non-public areas).

• Quality Control: A self-inspection plan must be provided with the quote.

• Contract Type: Anticipated to be a firm-fixed-price contract.

• Period of Performance: Base Year (05/15/26 – 05/14/27) with four (4) one-year option periods, totaling up to five (5) years.

• Estimated Value: Not specified, but pricing must be offered against the contractor's current GSA Schedule contract.

• Submission Deadline: May 8, 2026, at 5:00 p.m. PT.

• Submission Method: Email quotations to PPS.Proposals@usda.gov, Attn: Mary Bosch.

• Evaluation Criteria: Award will be made to the lowest price technically acceptable (LPTA) offer that represents the best value to the Government. Price and Technical Acceptability are key factors. Past Performance will also be considered.

• Required Documentation: Detailed explanation of the offeror's ability to perform, any exceptions to SOW requirements, resumes for the Project Manager, and proof of Workman's Compensation Insurance.

• No specific set-aside is mentioned. Pricing must align with the offeror's GSA Schedule.

• Attachments: Refer to Attachment 1 (Statement of Work), Attachment 2 (USDA Bio Preferred Products), Attachment 3 (Maps), and Attachment 4 (Wage Determination).

• Payment: Invoices must be submitted electronically via the Invoice Processing Platform (IPP).

• DEI Compliance: Contractors must certify compliance with anti-discrimination laws and specific Executive Orders related to DEI.

• PIV Requirements: Contractor employees must comply with USDA Personal Identity Verification (PIV) policies and procedures, including obtaining a USDA LincPass.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (2015-5677, Revision 29, dated 12/03/2025) establishing minimum wage rates and fringe benefits for various occupations in California, specifically for the counties of Modoc, Nevada, Plumas, Sierra, Siskiyou, and Trinity. It is relevant for contractors performing work under the Service Contract Act.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing requirements for paid sick leave and minimum hourly wages for covered contracts.
• Outlines the standard Health & Welfare benefits ($5.55 per hour) and specific rates for EO 13706.
• Provides information on vacation and holiday entitlements.
• Details the conformance process for unlisted classifications.

This wage determination is crucial for bidders to accurately calculate labor costs associated with the opportunity. It ensures compliance with federal labor laws by outlining the minimum wages and benefits that must be paid to service employees working on the contract. Bidders must review the listed occupations to determine which apply to their proposed staffing and ensure their proposed rates meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document contains site plans and floor plans for various buildings within the Beckwourth Ranger Station and Mt Hough Ranger Station, operated by the U.S. Department of Agriculture, Forest Service, Plumas National Forest.

• Site Plan: Shows the layout of the Beckwourth Ranger Station, including roads, buildings (identified by numbers), and planned barracks.
• Floor Plans: Detailed layouts for specific buildings at both Beckwourth Ranger Station (Buildings 5101-1010, 5101-1015, 5101-2010/2054, 5101-2011) and Mt Hough Ranger Station (Buildings 5602-2000, 5602-2021, 5001-2000, 5001-2301, 5001-2200, 5001-2101, 5001-2001, 5001-2201).
• Fire Evacuation Plans: Specific floor plans for Mt Hough Ranger Station (Ground Floor and Second Floor) indicating exits, fire extinguishers, and utility shut-off locations.
• Space Utilization Plans: Detailed layouts showing room designations, occupants, and square footage for various buildings within the Supervisor's Office at Mt Hough Ranger Station.

These plans provide critical spatial information about the facilities that may be relevant to a potential bidder. They illustrate the physical layout, room configurations, and potentially the scope of work related to construction, renovation, maintenance, or operational support services at these ranger stations.