Portable Wash Stations

Amendment / Modification

This amendment to the solicitation serves two primary purposes:

• It extends the response deadline for offerors.

• It provides responses to vendor questions.

• The amendment modifies the original solicitation (number 12639526Q0044).

• It includes responses to vendor questions, which may impact understanding of requirements.

• The offeror response date has been extended. Offerors must acknowledge receipt of this amendment.

• The specific impact on proposal content due to the Q&A is not detailed but is implied by the provision of answers.

Statement of Work (SOW) / Performance Work Statement (PWS)

The U.S. National Veterinary Stockpile (NVS) requires portable automatic vehicle wash stations to meet response requirements for damaging animal disease outbreaks, as outlined in National Security Memorandum 16. These systems are crucial for cleaning and disinfecting the exterior surfaces of potentially contaminated vehicles leaving infected premises.

• System Functionality: The wash stations must clean and disinfect vehicle exteriors, including tops, undercarriages, tires, wheel wells, and sides. They should accommodate vehicles ranging from passenger cars to 53-foot semi-trucks and trailers.

• Portability: Systems must be fully portable, easily transportable via trailer without cranes or excavation, and capable of immediate shipment, construction, and repackaging.

• Operational Environment: Must operate in diverse conditions, including farms, rural unimproved areas, and all weather conditions (-25F to +120F, 5-95% humidity). They should handle various vehicle types, including oversized farm equipment.

• Automation & Efficiency: Systems should be remotely controllable, designed for continuous operation, and operational within 2-4 hours of site delivery. Water recycling/conservation is required, minimizing water usage while removing loose organic matter and soil.

• Power & Water: Independent power (e.g., generator) is required, with standard electrical service (120V) as an alternative. On-site water for make-up is necessary, with systems designed to conserve freshwater.

• Chemical Application: Capable of incorporating and dispensing cleaning agents, disinfectants (e.g., Virkon, bleach solutions), and antifreeze at prescribed concentrations.

• Training: One-day on-site training upon delivery covering inspection, maintenance, setup, operation, assembly, disassembly, storage, and transportation. Training aids, tools, and technical literature are required.

• Documentation: Provision of technical manuals/operator's guides and a video/thumb drive detailing safe operation and maintenance.

• Warranty: One-year replacement warranty at no cost to the Government.

• First Article Testing (FAT): Vendors must conduct FAT to verify operational effectiveness. This includes setup within 2-4 hours and operation with various vehicle sizes. FAT is a joint test, and the vendor bears all costs associated with FAT and any subsequent re-tests.

• Period of Performance: Date of Award – April 2027.

• Delivery: Within 60 days of award, completed within 180 days. Delivery, off-loading, and set-up are the contractor's responsibility within the continental US. The specific delivery address will be provided later.

• Demonstration: Highly rated offerors may be invited to a formal demonstration of the proposed wash station at no cost to the government.

• Regulatory Compliance: Adherence to all federal, state, and local statutes and regulations (e.g., OSH Act, Clean Water Act, NFPA standards).

• Invoicing: Submission via the Invoice Processing Platform (IPP).

Solicitation / RFP / RFQ

This solicitation is for the purchase of portable automatic vehicle wash stations required by the NVS to meet response requirements during animal disease outbreaks. These stations will be used for cleaning and disinfection of vehicle exteriors leaving infected premises, accommodating vehicles from passenger cars to 53-foot semi-trucks and trailers.

• Portable Wash Stations (Estimated Quantity: 10)

• Training (Estimated Quantity: 1)

• The wash stations must clean tops, undercarriages, tires, wheel wells, and sides of various vehicle sizes.

• Must include a disinfection step following cleaning.

• Technical data and supporting documentation are available in Attachment 2 – Statement of Work.

• Anticipated contract type: Firm-fixed-price requirements contract.

• Period of performance: One (1) one-year base period. Total contract duration not to exceed one (1) year.

• The government intends to make one award.

• Submission Deadline: Questions are due by March 23, 2026, 1:00 PM EST. Offers must be held firm for 90 calendar days from the receipt date.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on Price and Technical Acceptability.

  • Price: Must include pricing for all items for the base period and all option periods. Quotes will be evaluated for fairness and reasonableness. Quantity price discounts and prompt payment discounts should be included.
  • Technical Acceptability: For "brand name or equal" items, offerors must provide descriptive literature demonstrating compliance with salient characteristics. The quoted product must meet or exceed all salient characteristics, be clearly identified, include sufficient documentation, and be available for delivery within the specified timeframe.

• Evaluation Method: Lowest price technically acceptable criteria. Only the lowest priced offer will be evaluated for Technical Acceptability. If unsuccessful, the process continues with the next lowest priced offer.

• Not explicitly stated, but numerous FAR provisions related to small business concerns, HUBZone, and other set-asides are listed as potentially applicable.

• Offers must include pricing for all line items to be considered responsive.

• F.O.B. Destination is requested for all deliverables unless F.O.B. origin is specified with estimated shipping costs.

• Numerous FAR and AGAR clauses and provisions are incorporated by reference and in full text, covering areas such as SAM registration, representations and certifications, and contract terms and conditions.