Power Converter Maintenance, Fort Sill, OK

Questions & Answers / Clarifications

This document provides answers to contractor questions regarding the Power Converter Maintenance requirement at Fort Sill, OK.

• Requirement Type: The requirement is a recompete.
• Incumbent Information: Incumbent award information, including total obligated value, is available at FPDS.gov under W9124L-21-P-0007. The incumbent contractor is Grace Power, LLC.
• Site Visit: The site visit was held on March 4, 2026, at 9 a.m. local time. Refer to the Addendum to 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, for SITE VISIT ARRANGEMENTS.

This document clarifies the nature of the requirement and provides details about a past site visit, which may influence bidder understanding and proposal preparation.

Solicitation / RFP / RFQ

This solicitation, identified by Solicitation Number W9124L26QA0010001, is for the procurement of commercial products and services. The primary service appears to be "Converter Maintenance - Base" and related repair parts, as well as similar services for "OY1", "OY2", "OY3", and "OY4" designations. The acquisition is set aside for Small Business.

• Converter Maintenance: Provision of specialized personnel to perform routine and unscheduled maintenance, troubleshooting, diagnosis, and replacement of existing components. This is detailed in Attachment 1 - Performance Work Statement.

• Repair Parts: Supply of repair parts as needed, with a limit not to exceed $30,000.00 per CLIN, requiring approval from the Contracting Officer Representative and Contracting Officer prior to purchase.

• Product Service Code: J061 for all listed items.

• Contract Type: Firm Fixed Price.

• Period of Performance: The base period of performance is from 01 June 2026 to 31 May 2027. Options to extend services are available as per FAR 52.217-8 and FAR 52.217-9, with a total contract duration not to exceed 5 years and 6 months.

• Estimated Value: Not explicitly stated in the provided pages, but the NAICS code 238210 has a size standard of $19,000,000.00.

• Offer Due Date: 27 March 2026, 12:00 PM Local Time.

• Submission Method: Electronic quotes are to be submitted as Adobe PDF attachments via email to the Contract Specialist and Contracting Officer. Specific instructions regarding format, size, and content (including SF 1449 completion) are provided.

• Evaluation Factors: Award will be made to the responsible contractor whose offer conforms to the solicitation and is most advantageous to the Government, considering "Meets Technical Requirements" and "Price/Cost".

• Site Visit: An organized site visit is scheduled for 04 March 2026 at 9:00 a.m. local time at Mission and Installation Contracting Command (MICC), Fort Sill, OK. Written notification of attendance is required by 03 March 2026.

• Clarifications/Questions: Due by 11 March 2026, 1:00 p.m. CST, submitted in writing only.

• Set Aside: This acquisition is set aside for Small Business.

• NAICS Code: 238210

• The solicitation incorporates FAR clauses by reference, including those related to commercial items, small business, payment, insurance, and contract terms.

• Specific clauses regarding "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services" and "Buy American-Balance of Payments Program" are included.

• Payment instructions are detailed for the Wide Area WorkFlow (WAWF) system.

Amendment / Modification

This amendment modifies Solicitation W9124L26QA001, dated 25 February 2026.

• Attachment 3 - QUESTIONS AND ANSWERS_W9124L26QA001_Power Converter Maintenance_03.17.26 has been added.

All terms and conditions of the original solicitation remain the same. The purpose of this amendment is to provide Government responses to industry questions. Bidders should refer to the newly added Attachment 3 for these responses. No changes to proposal deadlines or evaluation factors are indicated.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide preventive and corrective maintenance and repair of Solid State Frequency Converters (SSFCs) and Power Distribution Units (PDUs) for the 30th Air Defense Artillery (ADA) Brigade (BDE) to ensure the continued availability of high frequency (400Hz) electrical power for training and daily operations.

• Perform weekly, monthly, quarterly, semi-annual, and on-call preventive and corrective maintenance on SSFCs and PDUs.

• Tasks include diagnostics, cleaning, repair, filter checks and replacement, and safety ground verification.

• Upgrade converters and power output as needed to meet future modernization requirements.

• Provide 24-hour emergency call-out service with a two-hour response time.

• Maintain and repair approximately 20 Hobart Ground Power Systems, 9 ITW/GSE Hobart Ground Power Systems, 1 FCX Systems unit, and 40 Wolf Power PDUs.

• 95% of Converter's and PDU units must be Fully Mission Capable (FMC) on a weekly, monthly, quarterly, and semi-annual basis.

• 95% free of customer complaints.

• Emergency maintenance response time of two hours to begin troubleshooting and repair.

• Status reports for non-operational units within 24 hours.

• Period of Performance: Twelve (12) month base period with four (4) one-year option periods.

  • Base Period: June 1, 2026 - May 31, 2027
  • Option Years 1-4: June 1, 2027 - May 31, 2031

• Primary Work Locations: Area 4100, Area 2760, and Area 2765, General Instruction Facility Areas, Fort Sill, Oklahoma 73503.

• Contractor personnel must have at least one year of experience in maintaining digital frequency converters and PDU units.

• Contractor must comply with all installation policies, SOPs, and security regulations.

• Contractor employees must possess or obtain a SECRET clearance within 90 days of hire and maintain it throughout the contract.

• Required training includes Anti-Terrorism (AT) Level I, OPSEC Awareness, Controlled Unclassified Information (CUI), Counterintelligence (CI) Awareness, and locally developed iWATCH Army training.

• Contractor shall provide all tools, repair parts, equipment, and technical manuals.

• Government will furnish SSFC's and PDU units.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's Wage and Hour Division's Service Contract Act (SCA) wage determination for Comanche and Cotton Counties in Oklahoma. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the SCA.

• Lists numerous occupational codes and titles (e.g., Administrative Support, Automotive Service, Health Occupations, Technical Occupations).
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave (EO 13706) and minimum wage (EO 13658), outlining their applicability and requirements.
• Details standard health and welfare benefits, vacation time, and paid holidays.
• Explains the process for conforming unlisted classifications and wage rates.

This document is crucial for bidders to understand the labor costs associated with performing the contract. It establishes the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the cost proposal. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Solicitation / RFP / RFQ

This solicitation is for "Power Converter Maintenance for Fort Sill, Oklahoma." The government is procuring preventative and corrective maintenance services for power converters.

• Provide specialized personnel for routine and unscheduled maintenance, troubleshooting, diagnosis, and replacement of existing power converter components.

• Services are to be performed in accordance with Attachment 1 - Performance Work Statement.

• Repair parts for maintenance activities are also included, with a limit not to exceed $30,000.00 per CLIN.

• Contract Type: Firm Fixed Price.

• Period of Performance: The base period is from 01 June 2026 to 31 May 2027. Options to extend services may extend the period up to 31 May 2031.

• The contract award will be for the Base period only, not including any Option period.

• Offer Due Date: 27 March 2026, 12:00 PM.

• Quotes are to be submitted electronically as Adobe PDF attachments.

• Evaluation will be based on "Meets Technical Requirements" and "Price/Cost."

• A site visit is scheduled for 04 March 2026 at 9:00 a.m. local time.

• Clarifications and questions are due by 11 March 2026, 1:00 p.m. CST.

• This acquisition is set aside for Small Business.

• NAICS Code: 238210, with a size standard of $19,000,000.00.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference.

• Insurance requirements are detailed, including Comprehensive General Liability, Automobile Liability, and Worker's Compensation.

• Applicable Wage Determination: 2015-5313 Revision 28.