36C78626Q50143 -TREE REMOVAL- S208

Statement of Work (SOW) / Performance Work Statement (PWS)

This Scope of Work (SOW) outlines the requirements for tree maintenance services at Alexandria National Cemetery in Pineville, LA. The Department of Veterans Affairs (VA) intends to award a firm, fixed-price contract for these services.

Contractors shall provide all labor, tools, materials, and equipment for tree and/or stump removal, pruning, trimming, cabling, cavity repair, root pruning, and disposal of resulting waste and debris. Services are to be performed on a one-time basis as indicated on the attached Tree Worksheet (Attachment A).

Specifically, the work includes:

• Routine pruning for one (1) large tree.

• Removal of three (3) large trees.

• All work must comply with the International Society of Arboriculture (ISA) Best Management Practices and ANSI A300 standards for pruning.

• A Certified Arborist (ISA or equivalent) must serve as the site manager, possessing at least three years of supervisory experience in commercial tree maintenance.

• Pruning methods such as topping, heading-back, stubbing, de-horning, lion-tailing, and pollarding are strictly prohibited.

• Tree removal requires topping before falling and lowering limbs over 3.5" diameter with ropes. Precautions must be taken to avoid damage to headstones and adjacent property.

• Stump grinding must be to a minimum of 6" and a maximum of 8" below soil level, with the cavity filled with topsoil.

• All debris must be removed from the cemetery grounds and disposed of at a licensed off-site landfill or recycling center.

• Climbing spikes are prohibited unless prior written approval is obtained from the Contracting Officer's Representative (COR).

• Period of Performance: From award of contract/notice to proceed until accepted completion by the Government, not to exceed sixty (60) calendar days.

• Place of Performance: Alexandria National Cemetery, 209 East Shamrock Street, Pineville, LA 71360.

• Certified Arborist: Must be provided by the contractor and certified by ISA or equivalent. Must submit certification prior to work commencement.

• Personnel Conduct: Contractor personnel must maintain absolute decorum, composure, and stability, especially when interacting with grieving individuals. Strict adherence to dress code, behavior, and safety standards (OSHA) is required.

• Damage: Contractor is responsible for repairing any damage to government property, including headstones, turf, and structures, at no additional cost.

• Utilities: Contractor must coordinate with utility companies if work conflicts with existing lines.

• Work Hours: Work to be performed during normal government working hours (8:00 a.m. - 4:30 p.m., Monday-Friday), unless otherwise authorized in writing by the COR.

• Documentation: Contractor must provide copies of licenses, certifications, and insurance immediately after award.

• Site Management: Contractor must coordinate all work with the COR and ensure adequate warning devices and safety precautions are in place.

Other / Unclassified

This document is a Service Contract Act (SCA) wage determination for the State of Louisiana, specifically for the counties of Grant and Rapides. It lists various occupations with their corresponding minimum hourly wage rates and indicates that fringe benefits are required and follow the occupational listing. The document also includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining specific requirements and benefits for contractors.

This wage determination is crucial for any contractor bidding on a Service Contract Act-covered opportunity in Grant and Rapides Parish, Louisiana. Bidders must use these rates to accurately calculate labor costs for their proposals. Failure to comply with these wage and fringe benefit requirements can lead to non-compliance and potential penalties. The document also details the process for requesting additional classifications and wage rates if an occupation is not listed.

Solicitation / RFP / RFQ

This solicitation is for tree maintenance services at Alexandria National Cemetery. The services include tree removal, pruning, trimming, cabling, cavity repair, root pruning, and the disposal of resulting waste and debris. The contract will be awarded on a firm-fixed-price, one-time basis.

• Tree removal (including stump removal)

• Routine pruning (including crown thinning, cleaning, reduction, and raising)

• Deadwood pruning

• Training pruning for young trees

• Services must be performed by a Certified Arborist with at least three years of supervisory experience.

• Adherence to Best Management Practices for Tree Pruning (ISA and ANSI A300 standards).

• Specific pruning methods that are NOT acceptable are listed (e.g., topping, heading-back).

• Disposal of all debris and waste materials at a licensed off-site landfill or recycling center.

• Compliance with all applicable Federal, State, County, and City laws, ordinances, and regulations.

• Contractor must provide all labor, tools, materials, and equipment.

• Contract Type: Firm-fixed-price, one-time basis.

• Period of Performance: 60 calendar days from award of contract and/or notice to proceed.

• Estimated Value: Not explicitly stated in the provided sections.

• Offer due date: June 5, 2026, 15:00 local time.

• Submission instructions: Submit signed and dated offers to the office specified in the solicitation.

• Evaluation criteria: Not detailed in the provided sections.

• The acquisition is set aside for Small Business.

• NAICS Code: 561730 (Landscaping Services)

• Size Standard: $9.5M

• Site visit scheduled for Wednesday, May 20th, 2026, from 11:00 AM to 1:00 PM.

• Attachments include a Tree Worksheet, CLIN Sheet, and Site Plan.

• The solicitation incorporates various FAR and VAAR clauses by reference, including those related to Service Contract Labor Standards, Buy American, and limitations on subcontracting for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

Form / Attachment / Pricing Sheet

This document is a "Tree Worksheet" which appears to be an attachment or supporting data for an opportunity related to tree maintenance. It lists individual trees with details relevant to potential maintenance tasks.

• Individual Tree ID: Unique identifier for each tree.
• Section & Location: Geographic or sectional placement of the tree.
• Species: The type of tree (e.g., Magnolia, Live Oak, Bald Cypress).
• DBH (in): Diameter at Breast Height in inches.
• Estimated Height (ft): Approximate height of the tree.
• CLIN: Contract Line Item Number associated with the tree.
• Description: A brief description of the required work (e.g., "Large Tree Removal", "Large Tree Routine Pruning").
• Notes: Additional remarks, such as condition (e.g., "rot on trunk") or cause for removal (e.g., "lightning strike").
• Accepted Initials/Date: Field for acceptance.

This worksheet provides specific details about trees requiring attention, including their location, species, size, and the type of service needed (removal or pruning). Bidders can use this information to understand the scope of work, estimate resources, and potentially identify specific challenges or requirements for performing tree maintenance services.

Form / Attachment / Pricing Sheet

This document is a map indicating various areas labeled with letters (A, B, C, D, E, F, R) and specific structures such as a "COMMITTAL SHELTER," "ROSTRUM," "FLAG POLE," "ADMIN," and "MAINT." It also includes labels like "POST K" and "MB-1, MB-2, MB-3." The map is dated "MAY 2024" and shows "SHAMROCK STREET" along the bottom edge.

• Labeled zones and buildings within a facility.
• Identification of key features and structures.
• A directional north arrow.

This map likely serves as a visual aid for understanding the physical layout of a facility relevant to a potential opportunity. Bidders may need to refer to this map to understand the locations of work areas, existing structures, or specific points of interest mentioned in other solicitation documents. It helps in visualizing the scope and context of services or supplies required.