Preventative Generator Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The NAVSUP FLC has issued a Notice of Intent to Award a Sole Source Contract for Preventative Generator Maintenance services at NAVY CYBER DEFENSE OPS COMMAND, Suffolk, VA. The intent is to award to Carter Machinery Company, Inc. for services related to Caterpillar Generators. This is not a request for competitive proposals; however, interested parties who believe they can meet the requirement may submit a response by April 2, 2026, at 4:00 PM EST.
Purpose & Scope
This requirement is for preventative and corrective maintenance services for emergency power generation systems, specifically three Caterpillar brand generators (Models 3512 and C-15) and associated Cat ISO Switchgear. The objective is to ensure system longevity, performance, and minimize impact from emergency repairs. Key requirements include:
- Preventative Maintenance: Level 1, 2, and 3 inspections, plus switchgear and breaker maintenance (quarterly, annual, tri-annual).
- Corrective Maintenance/Warranty: Emergency repairs and necessary Original Equipment Manufacturer (OEM) parts for sudden or potential failures, including a Caterpillar brand extended warranty.
- Equipment: Caterpillar Model 3512 Engine-Generator sets (SN: ZAF00120, CMJ01586), Caterpillar Model C-15 (SN: C5E01785), and Cat ISO Switchgear (SN: SWG35574).
- Personnel: Technicians must be manufacturer-authorized and certified.
- Emergency Response: Four (4) hour response time for failures; rental generators required if repairs exceed 48 hours.
- Reporting: Detailed maintenance activity reports.
Sole Source Justification
The Government intends to award this contract to Carter Machinery Company, Inc. under statutory authority 10 USC 2304 (c)(1) (FAR 13.106-1(b)(1)), citing only one responsible source. The justification states that only Caterpillar authorized service providers are capable of fulfilling the requirement due to the need for compatibility with existing Caterpillar systems, specialized certification, and local emergency response capabilities. Carter Machinery Company, Inc. is identified as the only local company certified and capable of performing the required maintenance and emergency response within the specified timeframe.
Contract Details
- Contract Type: Sole Source (intended award)
- Period of Performance: One base year (April 17, 2026 - April 16, 2027) with four (4) option years.
- NAICS Code: 811310 (Maintenance, Repair And Rebuilding Of Equipment: Electric Wire, And Power And Distribution Equipment) with a size standard of $14 million.
- Set-Aside: UNRESTRICTED (but sole source).
- Pricing: Firm Fixed Price for all line items.
Response Information
This is a Notice of Intent. Responses from other interested parties who believe they can meet the requirement must be submitted by April 2, 2026, at 4:00 PM EST. A determination by the Government not to compete this proposed action based upon responses to this notice is solely within the discretion of the Government. Primary Contact: Casey Mayer, Contract Specialist, casey.l.mayer.civ@us.navy.mil. Secondary Contact: Amy Barnes, amy.m.barnes14.civ@us.navy.mil, 5642261893.