Preventative Maintenance and Repair Services for Machine Shop Equipment at the United States Air Force Academy (USAFA)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The United States Air Force Academy (USAFA) is conducting a Sources Sought for Preventative Maintenance and Repair Services for its machine shop equipment in USAF Academy, CO. This market research aims to identify qualified sources, particularly small businesses, capable of providing annual maintenance, inspection, and repair services for a mixed fleet of government-owned machine tools. The anticipated performance start date is July 1, 2025, with potential for four one-year option periods. Responses are due by May 5, 2026.
Purpose & Background
This notice is for market research only and is not a solicitation. The USAFA Department of Mechanical Engineering requires these services to support approximately $700,000 in critical instructional and research machining equipment. Internal maintenance staff shortages have led to equipment outages and delayed repairs, making this contract mission-critical for student education and faculty research.
Scope of Work
Services include annual preventative maintenance, diagnostics, calibration, and inspection for a mixed fleet of machine tools. The contractor must also provide a mechanism for ordering on-call reactive repair services. Core equipment includes Kent Surface Grinders, Clausing Colchester Lathes, Bridgeport Mills, Flow Waterjets, and Haas CNC Lathes/Mills. Desired additional equipment includes FANUC Wire EDMs, Titan EDM Drills, and Haas CNC Mills. Key tasks involve performing OEM-recommended PM, comprehensive inspections (electrical, mechanical, pneumatic, hydraulic, coolant systems), machine leveling, alignment, backlash checks, geometric verification, and advanced diagnostics (e.g., Vibration Analysis, Spindle Condition/Drawbar Checks, Ball Bar Analysis). Detailed service reports and reactive repair quoting are also required.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Anticipated Performance: Base year starting July 1, 2025, plus four (4) one-year option periods.
- Set-Aside: Seeking information from "particularly small businesses" (potential future small business set-aside).
- Response Due: May 5, 2026, 10:00 AM MDT
- Published: April 27, 2026
- Place of Performance: USAF Academy, CO 80840
Requested Information
Interested parties must submit a capability statement (maximum 5 pages) addressing:
- Company Information (Name, Address, UEI, CAGE Code, Point of Contact).
- Socioeconomic Status.
- Detailed capability description and at least two examples of recent, similar contracts.
- Technical expertise and experience servicing specific brands (Haas, Bridgeport, Clausing, Kent, Flow, FANUC).
- List of existing government contract vehicles.
Submission Instructions
Capability statements are due via email to Dawson Hopkinson (dawson.hopkinson@us.af.mil) and Ron Wilson (ronald.wilson.26@us.af.mil). The email subject line must be: "Sources Sought Response: USAFA Machine Tool Maintenance - [Your Company Name]".
Disclaimer
This notice is for market research only and does not constitute a Request for Proposal (RFP) or a promise to issue one. The Government will not pay for any information or administrative costs incurred in response to this notice.