Amendment 0001 Preventative maintenance and repairs to Building 5730 Lackland Air Force Base, San Antonio, Texas

Form / Attachment / Pricing Sheet

This document, "Attachment D - Offeror Document Checklist," serves as a checklist for potential bidders to ensure all required documents are submitted for Solicitation SPE600-26-R-0399.

• SF 1449 (including specific blocks and CAGE Code)
• Contractor Performance Data Sheet (Attachment B)
• Pricing Worksheet (Attachment C)
• Offeror Document Checklist (Attachment D)

Bidders must use this checklist to verify they have prepared and included all necessary documentation for their proposal submission. Failure to submit any of these required documents may impact the evaluation and award of the contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Preventative Maintenance (PM) and repair services for Heating, Ventilation, and Air Conditioning (HVAC) systems in building 5730 at JBSA-Lackland, TX, ensuring a clean and healthy facility environment for occupants.

• Provide all personnel, equipment, supplies, and services necessary for HVAC services and repairs.

• Perform preventative maintenance (PM) and repair services during normal hours of operation (Monday-Friday, 7:00 AM – 3:00 PM), excluding Federal holidays or Government-directed closings.

• A list of HVAC equipment requiring PM and/or repair is provided in Schedule M-601.

• The Base Civil Engineers (BCE) will handle emergency HVAC services.

• Follow equipment manufacturer's specifications & manuals, industry standards, and OSHA guidelines.

• Air filters are to be inspected and replaced according to the Facility Manager's filter inventory list (quarterly, semi-annually, annually).

• Contractor must monitor and control the density of cooling devices and air conditioning systems.

• Perform annual refrigerant tests for viscosity, metal abrasion, additives, water residue, and acidity.

• Period of Performance: One (1) Base year and four (4) one-year options (total of five years).

• Place of Performance: Building 5730, 1525 Wurtsmith Street, JBSA-Lackland TX 78236.

• Contract Type: Blanket Purchase Agreement.

• Security: All personnel require base access; background checks will be obtained by the COR. Personnel must identify themselves as contractors.

• Damage & Hazard Protection: Contractor is responsible for preventing damage and controlling dust during work. Any damage must be repaired or replaced at no cost to the Government.

• Contracting Officer's Representative (COR): The COR monitors technical aspects, performs inspections, and communicates technical requirements. The COR cannot change contract terms.

• Minor Repairs: Contractor may complete minor repairs during PM if parts cost does not exceed $100. Major repairs require a separate repair order.

• Invoicing: Submit invoices to COR and Contracting Officer for review prior to WAWF submission within 24 hours of work completion.

• Documentation: Submit Work Certificates (WC) for PM and repair services within five (5) workdays of completion. WCs must include detailed information on services performed, materials used, and any repairs made.

• Repair Parts: If material cost for repair exceeds $100.00, a Cost Proposal is required. Repairs under $100.00 require COR coordination.

• Refrigerants & Chemicals: Handle and dispose of refrigerants and chemicals in accordance with applicable Government environmental laws and regulations.

Form / Attachment / Pricing Sheet

This document, titled "Contractor Performance Data Sheet - Current and Past Performance," is a form required for bidders to submit information about their past performance on government and non-government contracts or subcontracts. This data is used to assess the bidder's relevant experience and capability.

• Contract/Subcontract Information: Bidders must list contracts or subcontracts held that are similar in nature to the requirements of the request. These should not exceed two years since completion. Contracts still in progress are acceptable if they have a minimum of one year's performance history.
• Performance History: The form requires details for each listed reference, including:
  • Company Name
  • Point of Contact
  • Phone Number
  • Fax Number
  • Work Performed
  • Place of Performance
  • Period of Performance
  • Subcontracting Plan (Yes or No)
• No Similar Contracts: A checkbox is provided for bidders who have not performed under contracts similar to the request requirements.

This form is critical for bidders to demonstrate their experience and capability. Accurate and complete submission of past performance data is essential for the government's evaluation of the bidder's suitability for the opportunity. Failure to provide this information or providing incomplete data may negatively impact the proposal.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet for the "SCHEDULE OF SUPPLIES PRICING" related to solicitation SPE601-26-R-0399. It is intended for offerors to enter their proposed unit prices for various HVAC system services and components at Lackland Air Force Base.

• CLIN (Contract Line Item Number): Identifies specific goods or services.
• NSN (National Stock Number): Unique identifier for items.
• PRODUCT/SERVICE: Description of the item or service.
• QUANTITY: The number of units required.
• U/I (Unit of Issue): The unit of measure (e.g., EA for Each).
• OFFER UNIT PRICE: The field where bidders must enter their proposed price per unit.
• TOTAL OFFER PRICE: Calculated field (Unit Price x Quantity).

Specific CLINs include:

• Quarterly Services to Optimize HVAC System Performance

• As Needed Services to fix malfunctions to restore system function

• Components needed for system repair and maintenance

• On-demand repair and troubleshooting as needed

• Offerors must enter unit prices in the highlighted fields.

• Prices should be entered with two decimal places only.

This worksheet is critical for bidders to provide their pricing proposal. It outlines the specific services and components for which pricing is required and provides the format for submission. Bidders must accurately complete this sheet to be considered for the opportunity.

Solicitation / RFP / RFQ

This solicitation is for the establishment of a contract for HVAC services, including quarterly preventative maintenance and repairs, for Building 5730 at JBSA Lackland Air Force Base, San Antonio, TX. The contract will include a base year and four option years.

• Quarterly services to optimize HVAC system performance.

• As-needed services to fix malfunctions and restore system function.

• Components for system repair and maintenance.

• On-demand repair and troubleshooting.

• All necessary product, materials, supplies, management, tools, equipment, transportation, and labor for the delivery of services.

• Period of Performance: July 1, 2026, to June 30, 2031.

• Estimated quantity of 20 quarterly services for HVAC system optimization.

• Other service Contract Line Item Numbers (CLINS) will be priced on an as-needed basis.

• Offer Due Date: May 13, 2026, at 03:00 PM.

• Proposals must be submitted as separate, clearly labeled documents, with a table of contents listing all documents.

• The SF 1449 form is for acknowledging and submitting quotes; do not include evaluation information on this form.

• Evaluation factors include technical capability, price, and past performance.

• This acquisition is set aside for Small Business.

• NAICS Code: 541380.

• Size Standard: Not specified.

• The solicitation incorporates FAR 52.212-1, 52.212-4 by reference, with addenda.

• Offerors must register in DIBBS and have an active SAM.gov account.

• All CLINS will be awarded to a single Offeror; therefore, offers must include all CLINS to be eligible for award.

• Points of Contact for clarifications: carrie.harmon@dla.mil and leno.smith@dla.mil.