preventative maintenance service contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Geological Survey (USGS), under the Department of the Interior, is soliciting proposals for a preventative maintenance service contract for a Coulter LS 13.320 XR laser diffraction particle size analyzer. This is a Combined Synopsis/Solicitation (RFQ), with proposals due by April 24, 2026, at 1700 PD.
Scope of Work
The contract requires comprehensive preventative maintenance services, including:
- Annual preventive maintenance visits: Cleaning, checks, and replacement of wear parts as per Beckman's procedures.
- Performance verification/qualification: Including IQ/OQ or routine verification with control standards.
- 100% coverage: For parts, labor, and travel.
- Priority technical support: Via phone, email, or remote access.
- Access to software/firmware updates: Recommended by the manufacturer.
- Documentation: To support GMP/21 CFR Part 11 environments, such as service reports, calibration certificates, and audit-ready records.
Contract & Timeline
- Contract Type: Firm, Fixed Price.
- Period of Performance: A base year from May 1, 2026, to April 30, 2027, with two additional one-year option periods, extending potentially through April 30, 2029.
- NAICS Code: 541990 (Electronic and Precision Equipment Repair and Maintenance), with a size standard of $34M.
- Product Service Code: J066 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment).
- Submission Deadline: April 24, 2026, at 1700 PD.
- Questions Deadline: April 20, 2026, at 1700 PD.
- Published Date: April 15, 2026.
Eligibility & Set-Aside
This opportunity is issued as Full and Open Competition. Offerors must be registered in the System for Award Management (SAM) and provide their Unique Entity Identification (UEI) number with their quote.
Evaluation
Award will be made to the offeror providing the Lowest Price Technically Acceptable quote.
Additional Notes
The solicitation incorporates provisions and clauses effective through Federal Acquisition Circular (FAC) 2026-01. Interested parties are responsible for monitoring SAM.gov for any amendments. Payment requests will be processed electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).
Contact: Tracy Huot, thuot@usgs.gov, 916-278-9330.