Procurement of Rubber Coated Material for use on MH-65E Aircraft

Amendment / Modification

This amendment (Amendment 1) to the Terms and Conditions for solicitation 70Z03826QB0000074 introduces several changes and clarifications:

• 52.212-1 Instructions to Offerors: Paragraph (c) regarding the period for acceptance of offers is tailored. Offerors agree to hold prices firm for 60 calendar days from the offer receipt date, unless a different period is specified in an addendum. Quotations must include the "Requirement" document (Attachment 1) with the unit price column completed.
• 52.212-2 Evaluation: This provision is stated as not applicable due to the sole source nature of the acquisition. Award will be based on the determination of fair and reasonable pricing. Evaluation criteria are considered extraneous. If responsive offers from responsible sources authorized by the OEM are received, the solicitation may be amended. Other than cost and price may be requested if deemed necessary.
• 52.209-5 Certification Regarding Responsibility Matters: This provision is included in full text, detailing requirements for certifications regarding debarment, suspension, criminal convictions, and delinquent federal taxes.
• 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction: This provision is included in full text, outlining conditions under which the government will not enter into a contract with a corporation.
• 52.233-2 Service of Protest: This provision is included in full text, detailing procedures for serving protests.
• 52.240-90 Security Prohibitions and Exclusions Representations and Certifications: This provision is included in full text, defining terms and outlining procedures related to covered telecommunications and video surveillance equipment, FASCSA orders, and prohibitions related to Iran, Sudan, and American Security Drone Act-covered foreign entities.
• 52.252-5 Authorized Deviations in Provisions: This provision notes that authorized deviations in FAR provisions are indicated by "(DEVIATION)" after the date.
• 52.252-1 Solicitation Provisions Incorporated by Reference: This provision states that certain FAR provisions are incorporated by reference and lists several specific provisions that apply to this acquisition, including those related to certifications, representations, and system for award management.
• 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services: This provision is included with an addendum regarding Quality Assurance, requiring immediate notification of any event, supply change, material change, supply malfunction, counterfeit/suspect parts, or defect. It also details packaging and marking instructions, shipping instructions to the USCG Aviation Logistics Center, and inspection/acceptance procedures including requirements for Certificates of Conformance (COC) and full traceability.
• 52.211-17 DELIVERY OF EXCESS QUANTITIES: This clause is included in full text.
• 52.217-6 Option for Increased Quantity: This clause applies to Line Item 1, allowing the government to increase the quantity by up to fifteen (15) units, with a maximum of thirty (30) units, exercisable within one year of award.
• 52.223-23 Sustainable Products and Services: This provision is included in full text, defining terms and outlining requirements for sustainable products and services.
• 52.240-91 Security Prohibitions and Exclusions: This provision is included in full text, defining terms and outlining prohibitions related to covered telecommunications equipment/services, FASCSA orders, and specific foreign entities/countries.

Multiple FAR and HSAR clauses and provisions have been added, modified, or included in full text.

Offerors must ensure their quotations address the updated requirements for the "Requirement" document (Attachment 1) and adhere to the modified period for holding prices firm. The inclusion of full-text provisions like 52.209-5 and 52.209-11 requires careful review and accurate completion of certifications and representations.

Terms and Conditions

This document outlines the contract terms and conditions applicable to DHS Acquisition of Commercial Items, superseding all other terms and conditions. It details:

• 52.212-1 Instructions to Offerors: Requires offers to be held firm for 60 calendar days. Includes an addendum for quotation submission, requiring the "Requirement" document (Attachment 1) with a completed unit price column.
• 52.212-2 Evaluation: Not applicable as the solicitation is anticipated to be Sole Source. Quotes will be evaluated based on the lowest priced offer that is technically acceptable.
  • Technical Acceptability: Evaluated as "acceptable" or "unacceptable" based on the offeror's ability to provide new manufactured commercial items from the Original Equipment Manufacturer (OEM) or an OEM-approved source, and exact part numbers listed on the requirements schedule.
• Price: Offerors must provide the "Requirements – 70Z03826QB0000074" Excel sheet with their quotation. Prices will be evaluated for fairness and reasonableness. Quantity and prompt payment discounts should be included.
• Evaluation Method: The lowest priced offer will be evaluated for Technical Acceptability first. If unacceptable, the process continues to the next lowest priced offer.

Includes various FAR clauses and deviations related to:

• Responsibility Matters (52.209-5): Certifications regarding debarment, suspension, convictions, and delinquent Federal taxes.
• Delinquent Tax Liability/Felony Conviction (52.209-11): Representations concerning unpaid Federal tax liability and felony convictions.
• Service of Protest (52.233-2): Procedures for serving protests.
• Security Prohibitions and Exclusions (52.240-90): Restrictions related to covered telecommunications equipment/services, FASCSA orders, Sudan, and Iran.
• Quality Assurance: Applicable to orders touching USCG aircraft, requiring immediate notification of non-conformities, contractor quality control manual details, and change notification.
• Packaging and Shipping Instructions: Details on packaging materials, labeling, and shipping to the USCG Aviation Logistics Center.
• Inspection and Acceptance: Performed at destination by local USCG personnel, requiring Certificates of Conformance (COC) and traceability.
• Deliveries/Performance: F.O.B. Destination is requested.
• Invoicing Instructions: Electronic submission encouraged to ALC-Fiscal@uscg.mil.
• Full Text Clauses: Includes clauses on Delivery of Excess Quantities, Option for Increased Quantity, Sustainable Products and Services, and various other FAR and HSAR clauses incorporated by reference or in full text.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the US Coast Guard Aviation Logistics Center for "RUBBER COATED MATERIAL".

• Item #: 1

• National Stock Number (NSN): 1560-01-HS1-9569

• Part Number: ARC57242

• Nomenclature: RUBBER COATED MATERIAL

• Unit of Issue: YD

• Part Manufacturer CAGE Code: 64665

• Quantity: 15 Yards

• Requested Date of Delivery: 2026-04-10

• The RFQ includes an option for increased quantity per FAR 52.217-6. Bidders must indicate agreement or disagreement with this clause.

• Delivery term requested is F.O.B. Destination. Offers specifying F.O.B. Origin must include estimated shipping costs.

• Bidders are requested to provide a quote for the specified item.

• Specific instructions regarding the "Option for Increased Quantity Clause" (FAR 52.217-6) must be addressed.

Not specified in the provided text.

• The POC for this RFQ is Alex-Marie.B.Midgett@uscg.mil.
• The document is an Excel spreadsheet (.xlsx) with a file size of 26,498 bytes.

Justification for Other Than Full and Open Competition

This document justifies restricting competition for the procurement of spare parts for MH-65 helicopters. The procurement is for "RUBBER COATED MATERIAL" with NSN 1560-01-HS1-9569 and P/N ARC57242.

• Brand Name: The parts are described as highly specialized, designed and manufactured by a non-Government activity. The technical data for acquisition by other than the Original Equipment Manufacturer (OEM) is not available.

• Only One Source Available: Aero Rubber Co, Inc. is identified as the OEM for the requested part.

• Name: AERO RUBBER CO, INC.

• Address: 8100 WEST 185TH ST, TINLEY PARK, IL 60487

• UEI: D75AAXCAPNY1

Procurement from any source other than the OEM (Aero Rubber Co, Inc.) or an authorized distributor is stated to compromise the safety of the aircraft and crew. The solicitation and resulting purchase order will require documented traceability to the OEM and a Certificate of Conformance.

• Quantity: 15 (with an option for 15 additional)

• Fair and Reasonable Price Determination Methods: Market research, comparison of proposed price with previous purchases, current price list, comparison with similar items, comparison to IGCE, and contracting officer's personal knowledge are listed as potential methods.

• This justification is based on FAR 12.102(a) and FAR Class Deviation 25-21 Rev. 1 for FAR Part 12.

• The document was last updated on 03/03/2026.