PROD, EXTREVA, EXTR+EVAP service agreement.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a solicitation, likely for a firm fixed-price contract. It incorporates various Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions that supersede all other terms and conditions. Acceptance of an order signifies agreement with these terms.

This document primarily details the clauses and provisions applicable to the solicitation. Specific requirements or deliverables would be found in referenced Statements of Work (SOW) or Performance Work Statements (PWS), which are not included in this attachment.

• Award Type: Anticipated firm fixed-price contract.

• Options: Includes clauses for "Option to Extend Services" (up to 6 months) and "Option to Extend the Term of the Contract" (total contract duration not to exceed 5 years).

• Quote Acceptance: Quotes must be held firm for 90 calendar days from the specified receipt date.

• Questions Deadline: Questions are due by April 20, 2026, 12:00 PM Pacific Time, via email to Brian.Fien@usda.gov.

• Evaluation Criteria: Quotes will be evaluated on a "lowest price technically acceptable" basis. This includes:

  • Price: Total price for the base period, all option periods, and potential extensions will be considered. Discounts should be included.
  • Technical Acceptability: Evaluated as "acceptable" or "unacceptable" based on the ability to meet requirements and demonstrate understanding of the SOW (sections 3.0, 5.0, and 7.0).
  • Past Performance: Evaluated as "acceptable," "neutral," or "unacceptable" based on historical contract performance.

• Award: Award will be made to the responsible quoter offering the best value to the Government.

• Several clauses related to small business concerns, HUBZone small businesses, and subcontracting plans are listed as applicable if checked.

• Includes provisions for "Notice of Total Small Business Aside" (52.219-6).

• The document references the "Revolutionary FAR Overhaul (RFO)" and notes that SAM may lag policy updates.

• Full text of referenced clauses is available upon request or electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52.

• Includes AGAR clauses related to Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance.

• Provides information on the USDA Ombudsman Program for Agency Protests.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for a service agreement to provide maintenance and technical/engineering services for specific equipment (PROD, EXTREVA, EXTR+EVAP, 120/240V) located at the USDA-ARS Wheat Health, Genetics and Quality Research Unit in Pullman, WA.

• Provide field service engineer labor and travel for corrective maintenance.

• Respond to corrective maintenance requests within a targeted 3 business days.

• Provide priority technical support with an immediate response time.

• Conduct diagnosis and corrective maintenance using the latest digital remote support tools.

• Perform one (1) scheduled annual standard Preventive Maintenance (PM) visit, including a standard PM kit.

• Provide access to the Unity Lab Services Online Knowledge Base.

• Supply spare parts (not covered by corrective maintenance), accessories, and consumables for the instruments.

• Provide software and firmware updates upon request, in conjunction with scheduled PM or corrective maintenance visits.

• Include Operational Qualification (OQ) and Instrument Requalification (RQ) in conjunction with scheduled corrective maintenance.

• The service agreement is for equipment located in Pullman, WA 99164-6430.

• The duration of the contract is not specified in this document.

• A certified service engineer must conduct diagnosis and maintenance.

• Scope of RQ testing is defined in the Unity Lab Services Re-Qualification Testing Matrix.