91--Propane
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Interior, Bureau of Indian Affairs (BIA), through its Indian Education Acquisition Office, issued a solicitation for Propane services. This opportunity, now published as an Award Notice, sought a contractor to provide approximately 70,000 gallons of liquid propane to Pine Ridge School, SD. The solicitation was a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside. The original offer due date was May 14, 2026.
Scope of Work
The solicitation required the procurement and delivery of Liquid Propane with Methyl Mercaptan Blend. Key requirements included:
- Delivery of approximately 70,000 gallons to Pine Ridge School.
- Deliveries Monday-Friday, 8:00 am - 4:30 pm, excluding federal holidays.
- Bi-weekly and as-needed fuel provision, ensuring tanks do not drop below 20% capacity.
- Installation and independent monitoring of electronic tank devices.
- Contractor responsibility for spill prevention, cleanup, and reporting.
- Maintenance of comprehensive liability insurance, including pollution liability.
- Immediate notification to BIE Facilities Management for any discovered leaks.
Contract Details
- Contract Type: Firm Fixed Price.
- Period of Performance: September 1, 2026 - August 31, 2027.
- Payment Terms: Accelerated Payment, Net 15 days after delivery, inspection, acceptance, and proper invoice.
- Delivery Terms: FOB Destination.
- Delivery Location: Pine Ridge School, 101 Thorpe Circle, Pine Ridge, SD 57770.
Eligibility & Submission (Closed)
This was a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside. Offerors were required to meet the definition of an "Indian Economic Enterprise" as per DIAR Part 1480, complete the DIAR IEE representation (1452.280-4), and be registered in SAM.gov. Quotes were to be submitted electronically and evaluated based on Price, Set-Aside Compliance, and Capability, with award going to the lowest priced acceptable quote.
Key Dates & Contact
- Original Offer Due Date: May 14, 2026, 1300 MDT.
- Notice Published (Award Notice): June 3, 2026.
- Primary Contact: Leah Azure, leahr.azure@bie.edu, (505) 803-4256.