91--PROPANE FUEL DELIVERY SVC - NMNN SCHOOLS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Indian Affairs (BIA), specifically the Indian Education Acquisition Office, is soliciting proposals for Propane Fuel Delivery Services for multiple Bureau of Indian Education (BIE) schools in New Mexico, Utah, and Arizona. This is a 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside opportunity. The government anticipates awarding a single Firm Fixed Price purchase order. Quotes are due by March 23, 2026, at 10:00 a.m. MDT.
Scope of Work
This solicitation covers propane fuel delivery to designated BIE school sites, including Aneth Community School (UT), Beclabito Day School (NM), Red Rock Day School (AZ), Sanostee Day School (NM), and T'iisnazbas Community School (AZ). Key requirements include:
- Delivery: Within 3 days After Receipt of Order (ARO) for standard deliveries, with a minimum 48-hour notice (24 hours for emergencies).
- Standards: Adherence to NFPA 58 and NFPA 54, and all applicable state regulations for propane handling.
- Contractor Responsibilities: Provide trained personnel, maintain vehicles/equipment, ensure accurate metering and invoicing, submit safety/compliance documentation, and implement emergency response plans.
Contract & Timeline
- Contract Type: Firm Fixed Price Purchase Order.
- Period of Performance: April 1, 2026, to March 31, 2031 (Base Year plus four option years).
- Set-Aside: 100% Indian Small Business Economic Enterprise (ISBEE).
- Submission Due: March 23, 2026, at 10:00 a.m. MDT.
- Published: March 18, 2026.
Evaluation
Award will be made to the responsible contractor with the lowest priced quote that meets all requirements. Evaluation factors include Price, Product Availability, and Delivery Lead Time.
Eligibility / Set-Aside
Offers are solicited exclusively from Indian economic enterprises that also qualify as small business concerns.
Additional Notes
Quotes must be submitted electronically via email to Charmaine.Williams-James@bie.edu. Offerors must complete and submit the DIAR IEE Representation Form (1452.280-4) and review all incorporated FAR clauses.