Protestant Religious Education Coordinator - Maxwell AFB

Solicitation / RFP / RFQ

This solicitation is for the "FY26 Holm Center Protestant Religious Education Coordinator" services. The government is procuring these services to support the Holm Center.

• The primary deliverable is Protestant Religious Education Coordinator services as outlined in the attached Statement of Work (SOW).

• Offerors must provide a capabilities statement demonstrating their ability to provide the required services.

• The contract type is Firm Fixed Price.

• The period of performance includes a base period and four option periods, each for 12 months.

  • Base Period: May 22, 2026 - May 21, 2027
  • Option Period 1: May 22, 2027 - May 21, 2028
  • Option Period 2: May 22, 2028 - May 21, 2029
  • Option Period 3: May 22, 2029 - May 21, 2030
  • Option Period 4: May 22, 2030 - May 21, 2031

• The North American Industry Classification Standard (NAICS) code is 813110.

• The size standard for this NAICS code is $13,000,000.00.

• Offerors must submit a dated quote with unit prices and extended prices.

• Quotes must be complete, self-sufficient, and respond directly to the requirements.

• Offerors must be registered and active in the System for Award Management (SAM) database at the time of quotation submission.

• The offeror's quote/capabilities statement will be evaluated for sufficiency in detail to demonstrate capability.

• Award will be made to the lowest priced offeror that meets the minimum criteria (rated Acceptable).

• Price will be evaluated using various price analysis techniques.

• Offerors must hold prices firm for 30 calendar days from the offer due date.

• Key deadlines:

  • Offer Due Date: April 24, 2026, 01:00 PM Local Time.

• This acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services (FAR 52.212-1, 52.212-3, 52.212-4, 52.212-5).

• DFARS clauses are also incorporated by reference.

• Payment requests and receiving reports must be submitted electronically via Wide Area WorkFlow (WAWF).

• An attachment titled "Statement of Work v2" is referenced.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) defines the requirements for a Protestant Religious Education Coordinator (PREC) to support the Protestant Worship Community (PWC) at Maxwell AFB (MAFB).

• Plan, coordinate, and execute Protestant religious education (RE) programs as outlined in the Chapel Annual Ministry Plan (AMP), fiscal year calendar, and budget.

• Serve as coordinator, teacher, facilitator, and organizer for RE programs for ages 1 through adult.

• Teach pre-approved curriculum when volunteer teachers are unavailable.

• Coordinate with military and civilian activities and authorities, demonstrating understanding of diverse faith groups.

• Serve as the primary coordinator and facilitator for all Protestant RE events and elements.

• Work a minimum of 20 hours per week, with an average of 80 hours per month.

• Arrive at scheduled RE events at least 30 minutes prior to start time and remain for the duration.

• Submit monthly pay requests via Wide Area Workflow (WAWF) to the Contracting Officer Representative (COR).

• Maintain electronic records and inventory of approved RE curriculum.

• Recommend curriculum/programming for the next fiscal year by July 15th.

• Provide pre-approved curriculum/lesson plans one month in advance and notify RE volunteers one week in advance.

• Submit after-action reports within 14 days of RE events.

• Fiscal Year 2026.

• Work hours primarily in the Protestant Office of the MAFB Chapel, with flexibility for RE events and programs.

• Must pass a Criminal History Background Check and an Installation Records Check (IRC).

• Must adhere to the requirements of their endorsing religious organization.

• Must serve as the primary Protestant RE Line-of-Sight Supervisor for events with childcare volunteers.

• Must recruit, train, and manage volunteers.

• Must be able to communicate fluently in English.

• Must be familiar with Protestant worship services and maintain good rapport with various stakeholders.

• Must comply with Air Force Instructions and Chapel Operating Instructions regarding facility usage, resource protection, funds utilization, and safety.

• Must coordinate facility setup, equipment, and resources for RE programs.

• Must be proficient in specified software (e.g., Proclaim, Microsoft Office Suite, Planning Center, Canva).

• Must coordinate and facilitate the annual Vacation Bible School (VBS) and other special RE events.

• Must assist with reporting to the Air Force Chaplain Corps Activity Reporting System (AFCCARS).

• Must coordinate programs within the Protestant Chapel Tithes and Offerings Fund (CTOF) budget.

• Subcontractors must meet position requirements and background check standards.

• Contractor is responsible for payment of substitutes.

• Government-furnished workspace and equipment will be provided; contractor must furnish other necessary equipment and supplies.

• Must comply with security and safety requirements, including background checks for personnel with access to children.

• Must obtain base identification and vehicle passes for all personnel requiring access.

• Must comply with Common Access Card (CAC) requirements if applicable.

• Must submit an initial and annual Visit Request (VAR).

• Must comply with REAL ID Act requirements for base access.

• Must comply with child care criminal history background check requirements.

• Must comply with computer and network access requirements.

• Must comply with Freedom of Information Act (FOIA) program requirements.

• Must comply with Controlled Unclassified Information (CUI) requirements.

• Must not establish their own IT systems or networks without permission.

• Must comply with Operation Security (OPSEC) requirements.

• Must comply with physical security requirements.

• Must comply with traffic laws and base regulations.

• Must adhere to internal operating instructions.

• Cellular phone use policy must be followed while operating a vehicle.

• Must participate in security education and training.

• Transporting firearms or ammunition is prohibited.

• Illegal weapons are prohibited.

• No conflicts of interest will be considered.