Provide services for Elastomeric Coating on CMR Roof

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW details the requirements for a solvent-based elastomeric roof coating and associated repairs for the U.S. Embassy in New Delhi, India, specifically on the Roosevelt House CMR Building.

• Repair and recoat the main roof (12,000 sq ft) and overhang (3,000 sq ft) of the Roosevelt House CMR Building.

• The CMR consists of a concrete substrate under concrete tiles with an existing coating.

• The work involves cleaning, minor masonry repairs, applying a primer, a grey base coat with reinforcement fabric, and a white finish topcoat.

• Specific attention is required for roof terminations, penetrations, flashings, seams, and transitional joints.

• Metal roof drains require new gratings with perforated aluminum expanded mesh, rust removal, and painting.

• Miscellaneous painting of affected interior areas on the roof and walls is also included.

• Dry finish thickness: 48 mils (2 prime coats + 2 topcoats).

• Flood testing of the new waterproofing system for a minimum of 1 hour to check for leaks.

• Workmanship must be of specified quality, and the contractor must be approved by the manufacturer for the guarantee period.

• Place of Performance: New Delhi, India.

• Period of Performance: 60 days total, scheduled during the July to September rainy season.

• Specific schedule includes: Solicitation & Award (14 days prior to Award), Pre-Proposal Site Visit (Zero Day), Pre-Construction Submittals (6 days after Award), Crew Information (10 days), Mobilization & Construction (30 days), Final Cleanup (5 days prior to completion).

• Contractor must coordinate operations to minimize inconvenience to Embassy operations, avoiding excessive noise or vibration.

• Working hours are 8:30 AM to 5:30 PM, Monday through Friday, unless otherwise approved.

• A Construction Accident Prevention Plan (CAPP) is required.

• Personnel background checks (21 days for clearance) are required for all personnel.

• Vehicle clearances and limited access to the compound are stipulated.

• Materials must be stored properly on-site and protected from weather.

• Temporary water and electrical services are to be arranged with the Embassy, with the Embassy covering costs.

• Substitutions for specified products require written requests at least two weeks prior to the Proposal Date and must be approved via an Amendment.

• Quality control and inspection by the Embassy/OBO are permitted.

• Cleaning and adjusting after work completion, including proper disposal of materials, is required.

Solicitation / RFP / RFQ

This document is a solicitation for construction services. It outlines the requirements, submission instructions, and evaluation criteria for potential offerors.

• The solicitation details various sections including Pricing, Statement of Work, Packaging and Marking, Inspection and Acceptance, Deliveries and Performance, Contract Administration Data, Special Terms and Conditions, Clauses, List of Attachments, Instructions on How to Submit a Quotation, Evaluation Criteria, and Representations, Certifications and Other Statements.

• A detailed Scope of Work is attached separately.

• Deliverables include a Construction Schedule, Preconstruction Conference attendance, Personnel Biographies, Payment Requests, Request for Substantial Completion, and Request for Final Acceptance.

• The anticipated magnitude of the construction project is $40,000.

• The contract is for a fixed price.

• The period of performance is not explicitly stated but implies a construction timeline.

• Quotations must be submitted by 5 p.m. on June 12, 2026, to newdelhibids@state.gov.

• Each quotation must include Standard Form 1442, a Price quote, and a Performance schedule/Business Management/Technical Proposal.

• Offerors must be technically qualified and financially responsible, with specific requirements for English proficiency, established business presence in India, SAM registration, prior construction experience, personnel, equipment, licenses, insurance, and financial security.

• Evaluation will be based on the best value to the Government, considering price and technical information. The award will be made to the lowest priced, acceptable, responsible quoter.

• Key evaluation factors include compliance with RFQ terms, ability to meet performance periods, satisfactory record of integrity and business ethics, necessary organization/experience/skills, and necessary equipment/facilities.

• Specific requirements for offerors include having an established business with a permanent address and telephone listing in India or plans to establish an office within 30 days of contract award.

• Offerors must demonstrate prior construction experience with suitable references, particularly for projects in the National Capital Region of India.

• The document incorporates numerous Federal Acquisition Regulation (FAR) clauses by reference.

• A preconstruction conference will be held 10 days after the contract award.

• The Government reserves the right to make multiple awards and to reject quotations that are unreasonably low or high in price.

Solicitation / RFP / RFQ

This document is a Request for Quotes (RFQ) for Elastomeric Coating services on the CMR Roof at the U.S. Embassy in New Delhi, India.

• The solicitation requires a quotation for Elastomeric Coating on CMR Roof.

• Bidders must complete and submit Section A (Pricing), Section L (Representations and Certifications), additional information as required in Section J, and Proof of SAM Registration.

• The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Award will be based on initial proposals, with potential for discussions if needed.

• Quotations are due by 5 p.m. (India Time) on June 12, 2026.

• Submissions must be electronic to Newdelhibids@state.gov with the subject line "Solicitation No. 191N6526Q0062 for Elastomeric Coating on CMR Roof".

• File size must not exceed 10MB; larger submissions must be split into multiple emails.

• Quotations must be in English.

• Incomplete quotations will not be accepted.

• Submissions to any email other than Newdelhibids@state.gov will be rejected.

• Offerors must be registered in the System for Award Management (SAM) database (https://www.sam.gov) prior to offer submittal. Registration is required within 30 days after award or three days prior to the first invoice, whichever occurs first.

• Requests for clarification or questions must be submitted in writing via email to ChellaramaniA@state.gov on or before 5 p.m. June 6, 2026.

• Responses will be provided to contractors who showed interest.

• No questions will be answered after 5 p.m. June 6, 2026.

Solicitation / RFP / RFQ

This solicitation is for the IRMA Type Roof Replacement System at the U.S. Embassy in New Delhi, India. The government requires the performance of the work described in the attached specifications, Statement of Work, and FAR & DOSAR clauses.

• IRMA Type Roof Replacement System installation.

• Performance of work in accordance with attached specifications and Statement of Work.

• Performance period: Within 10 calendar days of award and completion within 60 calendar days after notice to proceed.

• Performance and Payment Bonds: Not required (marked 'NO - X').

• Offers must be submitted via email to newdelhibids@state.gov.

• Submission deadline: By/before 5 P.M. India time on June 12, 2026.

• Offer guarantee: Not required.

• Offers must provide at least 90 calendar days for Government acceptance.

• Not specified in the provided pages.

• This is a sealed bid solicitation (IFB).

• The document is Standard Form 1442 (Rev. 4-85).

Form / Attachment / Pricing Sheet

This document is a roof drawing that provides architectural and structural details for the "Elastomeric Coating on CMR Roof" opportunity. It is intended to inform bidders about the physical layout and dimensions of the roof area requiring work.

• Overall roof dimensions: 103'-0" x 142'-0"
• Penthouse dimensions: 26'-4" x 48'-0"
• Location of an "Entrance" and an "Expansion Joint"
• Indication of "Inverted Beam" and "Cemented Grill" locations
• Dashed lines indicating potential areas or features, possibly related to the coating application or existing structures.

This drawing is crucial for bidders to understand the scope of the roofing project, including the size of the area to be coated and the presence of any obstructions or specific features that may affect the application of the elastomeric coating. It will aid in estimating material quantities, labor, and overall project complexity.