Provide services for supply and installation of IRMA Type Roof Replacement System

Solicitation / RFP / RFQ

This solicitation is for the IRMA Type Roof Replacement System at the U.S. Embassy in New Delhi, India. The contractor will be required to provide services for this roof replacement in accordance with attached specifications, Statement of Work, and FAR & DOSAR clauses.

• IRMA Type Roof Replacement System services.

• Work must be performed in accordance with attached specifications, Statement of Work, and relevant clauses.

• The contract performance period is to begin within 10 calendar days and complete within 120 calendar days after receiving award and notice to proceed.

• Performance and payment bonds are not required.

• Offers must be submitted by e-mail to newdelhibids@state.gov.

• The deadline for offer submission is May 1, 2026, by 5 P.M. India time.

• Offers must provide Government acceptance for at least 180 calendar days after the offer due date.

• Not specified in this section of the document.

• This is a sealed bid (IFB) solicitation.

• The document is 51 pages long.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for replacing the waterproofing on the roof of a U.S. Embassy residential apartment block in New Delhi, India. The project involves installing a two-ply modified bitumen protected membrane system.

• Roof Area: Approximately 1150 sq meters of main roof and an additional 250 sq meters of overhang.

• Materials: Contractor to provide and install all materials, including specific APP modified bitumen membranes (3mm and 4mm), primer, secondary roof ply, lightweight concrete topping, slip sheet, drain board, extruded polystyrene insulation, filter fabric, and concrete pavers.

• Demolition: Removal of existing waterproofing layers and concrete support structures.

• Installation: Detailed procedures for applying the waterproofing system, including base ply, top ply, flashing, metal flashing, insulation, and paver ballast.

• Ancillary Work: Includes debris removal, erection of scaffolding, minor painting, and handling of rooftop equipment.

• Warranties: 10-year manufacturer's warranty for materials and a 10-year contractor's workmanship warranty.

• Quality Control: Contractor must submit reports, bill of materials, and quality control schedules.

• Safety: Contractor must implement a safety and health program, provide PPE, and adhere to security clearance requirements.

• Location: U.S. Embassy, New Delhi, India.

• Period of Performance: 120 days on-site for construction, following contract award and pre-construction submittals.

• Site Visit: Contractors are advised to visit the site to verify conditions and measurements.

• Materials: All specified materials must be used, or approved equivalents proposed.

• Damage: Contractor is responsible for any damage to the existing structure during the project.

• Security: Security clearance is required for workers, and transportation details must be provided in advance.

• Working Hours: 8:00 AM to 5:00 PM, Monday through Saturday.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the IRMA Type Roof Replacement System at CMR (Consolidated Mail Room) at the U.S. Embassy in New Delhi, India. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price, potentially without discussions.

• Provide services for IRMA Type Roof Replacement System at CMR.

• Quotations must be in English.

• Incomplete quotations will not be accepted.

• The contract type is not specified, but the government intends to award a contract/purchase order.

• The period of performance is not explicitly stated in this cover page.

• The estimated value is not stated.

• Site Visit: April 22, 2026, at 12 p.m. at U.S. Embassy, Gate #7. Interested offerors must email ChellaramaniA@state.gov by 3 p.m. April 20, 2026.

• Clarifications: Written requests via email to ChellaramaniA@state.gov by 3 p.m. April 20, 2026.

• Quotation Due Date: May 1, 2026, by 5 p.m. India Time.

• Submission Method: Electronically to Newdelhibids@state.gov with the subject line “Solicitation No. 191N6526Q0041 for IRMA Type Roof Replacement System at CMR”.

• File Size Limit: 10MB per email. Larger submissions must be sent in separate files across multiple emails.

• Evaluation: Award will be based on the lowest price among acceptable offers, potentially without discussions.

• Offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to submittal of their offer. Registration is strongly encouraged immediately.

• Section A, Pricing

• Section L, Representations and Certifications

• Additional information as required in Section J

• Proof of SAM Registration

Solicitation / RFP / RFQ

This document is a solicitation for construction services. It outlines the requirements, submission instructions, and evaluation criteria for potential offerors.

• The solicitation details pricing, statement of work, packaging and marking, inspection and acceptance, deliveries and performance, contract administration data, special terms and conditions, clauses, list of attachments, instructions on how to submit a quotation, evaluation criteria, and representations, certifications, and other statements.

• A detailed Scope of Work is attached separately.

• Deliverables include a Construction Schedule, Preconstruction Conference attendance, Personnel Biographies, Payment Requests, Request for Substantial Completion, and Request for Final Acceptance.

• The magnitude of the construction project is anticipated to be in the range of $150,000.

• The contract period of performance is not explicitly stated but implies a construction timeline.

• Quotations must be submitted by 5 p.m. on May 1, 2026, to newdelhibids@state.gov.

• Each quotation must consist of Volume I (Standard Form 1442, Price quote) and Volume II (Performance schedule in the form of a "bar chart" and Business Management/Technical Proposal).

• Offerors must be technically qualified and financially responsible.

• Evaluation will be based on the "lowest priced, acceptable, responsible quoter."

• Key evaluation factors include ability to comply with performance period, satisfactory record of integrity and business ethics, necessary organization/experience/skills, and necessary equipment/facilities.

• A site visit is scheduled for April 22, 2026, at 12 p.m. at Gate-7.

• Offerors must have an established business in India or plan to establish an office within 30 days of contract award.

• Offerors must provide proof of SAM registration.

• Specific experience requirements related to fountains, water features, high-profile properties, or international clients in the National Capital Region of India are detailed.

• The document incorporates numerous Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses by reference.

• Offerors must comply with all applicable laws, regulations, and customs.

• Specific insurance requirements are outlined, including General Liability with specified per occurrence and cumulative limits.