Pryor Clinic Expansion Construction in Pryor

Specifications / Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the technical specifications and scope of work for the Pryor Health Center Expansion and Renovation project, covering a wide range of building systems and site improvements.

Building Systems & Components:

• Elevators: Hydraulic passenger elevators.
• Metal Fabrications: Supports, frames, guards, gratings, ladders, railings, catwalks, trash racks.
• Doors & Frames: Hollow metal (interior/exterior, fire/smoke rated), interior wood, integrated door assemblies, access doors, coiling counter doors, aluminum-framed entrances, pass windows, service/teller window units (bullet-resistant).
• Hardware & Operators: General door hardware, automatic door operators.
• Glazing: Glass and plastic glazing.
• Louvers & Vents: Fixed wall louvers.
• Framing & Drywall: Non-structural metal framing, gypsum board installation and finishing.
• Flooring: Ceramic/porcelain tiling, resilient base, resilient sheet flooring, resinous (epoxy) flooring, carpeting.
• Finishes: Painting and finishing of surfaces.
• Specialty Items: Directories, signage, cubicle curtain tracks, wall/door protection, toilet/bath/laundry accessories, fire extinguisher cabinets, package transfer units (bullet-resistant).
• Casework: Manufactured metal and wood casework, countertops.
• Radiation Protection: Lead materials and lead-lined products.

HVAC Systems:

• Commissioning, air outlets/inlets, air cleaning devices, decentralized unitary HVAC equipment.
• Insulation for piping, ductwork, and equipment.
• Heat tracing for hydronic piping.
• Ductwork and accessories.
• HVAC fans.
• Direct-digital control systems.

Plumbing Systems:

• Facility natural-gas piping.
• Facility sanitary and vent piping.
• Fuel-fired domestic water heaters.
• Facility water distribution.
• Plumbing fixtures.

Site Work:

• Earthwork, dewatering, geotextile layer separation, riprap, micropiles.
• Cement and concrete for exterior improvements.
• Asphalt paving, pavement markings.
• Chain link fences and gates.
• Landscaping.
• Stormwater conveyance.
• Corrugated wall, smooth interior HDPE gravity pipe.

Electrical Systems:

• Electrical installations, low-voltage conductors/cables, grounding/bonding, raceways/boxes.
• Transformers, panelboards, wiring devices, switches, circuit breakers.
• Interior and exterior lighting.

Security Systems:

• Access control systems.
• Intrusion detection systems.
• Video surveillance systems.

Fire Alarm System:

• Expansion and integration with existing systems.

• Compliance with applicable codes, standards (ASTM, ASME, ANSI, NFPA, NEC, etc.), and manufacturer's instructions.

• Specific performance criteria for materials, installation, testing, and quality assurance.

• Integration requirements for security and fire alarm systems.

• Submittals: Shop drawings, product data, samples, test reports, certifications, manufacturer's literature, as-built drawings.

• Installation: Performed by qualified personnel, following manufacturer's instructions and approved drawings.

• Quality Assurance: Manufacturers and installers must meet experience and certification requirements.

• Testing & Commissioning: Pre-functional checks, contractor tests, functional performance tests for various systems (HVAC, electrical, security, fire alarm).

• Warranties: Construction warranties (FAR clause 52.246-21) and manufacturer warranties.

• Sustainable Construction: Requirements for recycled content, low-pollutant-emitting materials, and bio-based content where applicable.

• Pryor Health Center at Pryor, MT.

• Submittals are required for all specified items.

• Qualifications of manufacturers and installers must be submitted for approval.

• (Note: Specific proposal submission details are not detailed in these specification/SOW chunks.)

• Not applicable to this document type.

• This document is a compilation of specifications for the Pryor Health Center Expansion and Renovation project.

• Emphasis on adherence to industry standards and thorough testing/commissioning.

Form / Attachment / Pricing Sheet

This document is the Past Performance Questionnaire (PPQ) Form PPQ-0, intended for use in evaluating contractor past performance as Factor 2 in response to Solicitation 75H701-XX-X-XXXXX. It is designed to be completed by the client who received the services.

Contractor Information (Blocks 1-4): Requires details about the firm, the work performed (prime/subcontractor), contract specifics (number, type, dates, price), and a description of the project, including its relevance to the current solicitation.

Client Information (Blocks 5-8): Requires client contact details and a description of their role in the project.

Adjective Ratings and Definitions: Provides definitions for ratings from Exceptional (E) to Unsatisfactory (U) across categories such as Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General performance.

Client Evaluation: The client is asked to circle the adjective rating that best reflects their evaluation of the contractor's performance in various sub-categories. Space is provided for remarks and a narrative addressing specific strengths, weaknesses, or deficiencies.

• The contractor completes Blocks 1-4.
• The client completes Blocks 5-8 and provides ratings and remarks.
• The client is requested to submit the completed questionnaire directly back to the offeror.
• The offeror will submit the completed questionnaire to IHS with their proposal.
• The government reserves the right to verify all information.

This form is crucial for bidders to gather documented evidence of their past performance. It guides the evaluation of performance risk. Bidders must ensure their clients complete this form thoroughly and accurately, as it directly impacts the evaluation of their proposal under the Past Performance factor.

Solicitation / RFP / RFQ

This solicitation is for the Pryor Clinic Expansion Construction project located at 2 Pryor Gap Rd, Pryor, MT 59066. The project is set aside as an ISBEE (Indian Small Business Economic Enterprise) set-aside under NAICS code 236220. The estimated magnitude of this construction project is between $5,000,000 and $10,000,000. TERO (Tribal Employment Rights Ordinance) is applicable.

• The contractor shall furnish all labor, equipment, materials, supplies, supervision, and transportation necessary for the Pryor Clinic Expansion Construction.

• Work shall be completed in accordance with the attached Scope of Work, specifications, and drawings.

• Construction wages shall be paid in accordance with FAR 52.222-6, Construction Wage Rate Requirements.

• Contract Type: Firm Fixed Price

• Period of Performance: 365 calendar days after notice to proceed.

• Estimated Value: $5,000,000 - $10,000,000

• Proposal Submission Deadline: July 27, 2026, 2:00 PM (local time).

• Proposals must be submitted electronically via email to daniel.cotto@ihs.gov.

• Evaluation Factors: Technical Approach, Past Performance, and Price. Technical and Past Performance are significantly more important than price.

• Evaluation Criteria: Understanding of occupied medical facility renovation, approach to key risk areas, recent and relevant experience, organizational structure, and past performance.

• ISBEE set-aside.

• Offerors must meet the definition of Indian Economic Enterprise (IEE) and demonstrate ownership of at least 51% and majority of earnings from the contract by Indians or Indian Tribes.

• Offerors must be a small business concern under NAICS code 236220 with a size standard of $45 million.

• A site visit is scheduled for June 30, 2026, at 12:00 Noon Mountain Time.

• An online preproposal conference is scheduled for June 30, 2026, at 11:00 AM Mountain Time.

• All questions must be submitted in writing to daniel.cotto@ihs.gov no later than 7 days prior to the proposal receipt date.

• Attachments include SOW, Drawings, Specs, Wage Determination, IEE Representation Form, Release of Claims, and WH 347 Payroll.

• Offerors must comply with Tribal Employment Rights Ordinance (TERO) requirements and obtain a business license for the Crow Indian Reservation.

Form / Attachment / Pricing Sheet

This document comprises a comprehensive set of architectural and engineering drawings for the Pryor Health Center Expansion and Renovation project. It provides detailed plans, elevations, sections, schedules, and notes essential for understanding the project's scope, particularly concerning civil, structural, architectural, mechanical, electrical, plumbing, and fire protection systems.

• General: Cover sheet, sheet index, project notes, and life safety plans.
• Civil: Site conditions, demolition, layout, drainage plans, and specific details for manholes, outlet structures, and pavement sections.
• Structural: Foundation plans, framing plans (floor, roof, attic), wall construction details, shear walls, holdowns, headers, micropile foundations, and wind uplift/snow drift plans.
• Architectural: Demolition plans, floor plans, reflected ceiling plans, elevations, sections, details for wall and elevator construction, door and window schedules, finish schedules, specialized room details (radiology, lead-lined, bullet-resistant), and accessibility features.
• Mechanical: HVAC systems including fan coil units (FCUs), furnaces, energy recovery ventilators (ERVs), dedicated outdoor air systems (DOAS), and condensing units, with associated plans and equipment schedules.
• Electrical: Lighting and power plans, demolition plans, radiology room layouts, single-line diagrams, panel schedules, and luminaire mounting details.
• Plumbing: Fixture schedules, water heater schedules, piping diagrams (water, gas, DWV), and plumbing details.
• Fire Protection: Fire alarm and sprinkler system plans.

These drawings are critical for bidders to accurately assess the full scope of work for the Pryor Health Station project. They provide detailed technical specifications, layout information, and design requirements for all aspects of construction and system installations. Bidders must thoroughly review these documents to prepare precise bids, select appropriate materials, plan labor, and ensure compliance with all project requirements, including specialized construction and system integrations.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor Wage and Hour Division Form WH-347, "PAYROLL." It is provided for the contractor's optional use, with instructions available at dol.gov/agencies/whd/forms/wh347. This form is used to report payroll information for contractors and subcontractors performing work on Federally financed or assisted construction contracts, as required by the Copeland Act (40 U.S.C. § 3145) and DOL regulations (29 C.F.R. § 5.5(a)(3)(ii)).

• Contractor Information: Name, address, and contract/project number.
• Payroll Details: Worker's name and identifying number, work classification, hours worked daily and weekly, rate of pay, gross amount earned.
• Withholdings and Deductions: Exemptions, FICA, Federal tax withholding, State tax withholding, other deductions, and net wages paid.
• Statement of Compliance: A signed statement by the contractor or subcontractor affirming that payrolls are correct, complete, and that all laborers and mechanics have been paid the legally required wages and fringe benefits, with no impermissible deductions or rebates.
• Fringe Benefits: Sections to indicate if fringe benefits are paid in cash or to approved plans, funds, or programs, and to note any exceptions.

This form is a mandatory reporting requirement for contractors and subcontractors on covered projects. Bidders should familiarize themselves with the information required to be reported and ensure their payroll and accounting systems can accurately capture and report this data. Understanding the requirements of this form is crucial for compliance with labor standards on federal construction projects.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Period: The enterprise must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility.
• Registration: Successful Offerors must be registered with the System of Award Management (SAM).
• Representation Section: Offerors must indicate whether they do or do not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is critical for any bidder intending to self-certify as an "Indian Economic Enterprise" under the Buy Indian Act. Bidders must accurately complete all sections to demonstrate their eligibility for contracts set aside or awarded under this authority. Failure to meet the definition or provide accurate information can lead to penalties and disqualification.

Statement of Work (SOW)

To provide construction services to renovate approximately 8,655 square feet of existing space in the Pryor Clinic in Pryor, Montana.

• Renovations will create new spaces on the upper floor:
  • Isolation Room
  • Pharmacy and consultation area
  • Radiology
  • Laboratory
  • Medical Records and Registration
  • Staff and patient toilets
  • Benefits coordinator office
  • Nursing supervisor office
  • Equipment storage
  • Exam treatment room
• Renovations will create new spaces on the lower floor:
  • Optometry clinic
  • Physical, occupational, and speech therapy spaces
  • Diabetes consultation space
  • Staff support space (including storage and conference room)
  • Facilities management support space
  • Information technology (IT) space
  • Janitorial space
  • Staff toilet and locker rooms
  • Patient toilets
  • Clean/soiled spaces as well as washer/dryer space
• New elevator providing handicapped access to the newly renovated lower floor.
• Clinical spaces will contain casework and related medical equipment. Office spaces will contain casework. Exam rooms will have basic amenities. Janitorial space will have a mop sink. Soiled and washer/dryer spaces will have sinks and utility hookups. Toilets will be unisex (three for staff, three for patients/staff) with sinks. Locker rooms will have lockers. Newly constructed rooms will match existing interior constructions.

Not explicitly stated, but the project is for the Pryor Clinic in Pryor, Montana.

• All work and documents must comply with the following codes, standards, and guidelines:
  • 2019 Indian Health Service A/E Design Guide (Section 2.2.2)
  • 2018 Facilities Guidelines Institute for Design and Construction of Hospitals and Outpatient Facilities
  • IHS Technical Handbook (Section 21.4.5)
  • ASHRAE guidelines (Standard 170 – 2021)
  • CDC Guidelines for Environmental Infection Control in Health-care Facilities (HICPAC)
  • International Building Code (IBC)
  • NFPA 101 The Life Safety Code.
• Indian Health Service owns the plans and specifications and will supply digital drawings, specifications, estimate, and other design documents.

Between $5,000,000 and $10,000,000.

• J02 Drawings Pryor Clinic Constr
• J03 Specs Pryor Clinic Constr

Other / Unclassified

This document is a General Decision Number (GDN) for wage determination, specifically MT20260056, effective May 18, 2026. It outlines prevailing wage rates and fringe benefits for various construction trades in Montana counties of Big Horn and Prairie. The document includes rates for trades such as Heat and Frost Insulator, Boilermaker, Bricklayer, Carpenter, Millwright, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Plumber/Pipefitter, Sheet Metal Worker, Truck Driver, Roofer, Painter, and Laborer.

This wage determination is crucial for any bidder responding to a construction opportunity in the specified Montana counties. It establishes the minimum hourly wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must incorporate these rates into their cost proposals to ensure compliance with federal labor standards. The document also details how zone definitions and mileage calculations affect specific trade rates, particularly for Carpenters and Power Equipment Operators. Additionally, it provides information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), which may apply to contracts awarded under this determination.

Form / Attachment / Pricing Sheet

This document is a "Final Release of Claims" form. It is to be completed by a contractor upon payment by the government under a specific contract. The purpose is for the contractor to formally release the government from all liabilities, obligations, claims, and demands related to that contract, except for any specified claims listed.

• Contract Identification: Requires the contract number.
• Contractor Identification: Requires the name of the contractor.
• Payment Consideration: Acknowledges receipt of monies under the contract.
• Release Clause: Contractor remises, releases, and discharges the Government from all liabilities, obligations, claims, and demands.
• Exceptions: Allows for specific claims in stated or estimated amounts to be excluded from the release.
• Execution: Requires the date, signatures of the contractor and witness(es), printed names, titles, and addresses.
• Corporate Certificate: A separate section for corporations to certify the authority of the signatory.

This form is likely an attachment or a required document for a contractor to submit at a specific point in the contract lifecycle, such as upon final payment or contract closeout. Bidders should note that if they are awarded this contract, they will likely be required to complete and submit this form to finalize their obligations to the government.

Form / Attachment / Pricing Sheet

This document is a "Self-Performed Calculation Sheet" required for offerors to complete as part of their proposal submission. It is used to calculate the percentage of work the prime contractor intends to perform themselves versus subcontracting, in accordance with "Limitations on Subcontracting" regulations (FAR 52.219-14 and FAR 52.219-17).

• Offeror's Total Proposed Price: Base contract price plus any option(s).
• Subtract Profit or Fees: Amount attributed to profit or fees.
• Subtract Cost of Materials: Cost of materials is excluded from subcontracting calculations.
• Subtract Cost of Contract Performance for NON-similarly situated entities: Costs incurred for subcontractors that do not share the same small business status as the prime.
• Offeror's Total Estimated Cost of Contract Performance for SIMILARLY situated entities: The remaining cost after subtractions, representing work performed by similarly situated entities.
• Offeror's Percentage of "Similar Situated" Entities Work: Calculated as (e/a x 100%).
• List of Proposed Prime Contractor and Subcontractors: Requires details on each entity's concern status, work activities, and associated dollar value.
• Worksheet for Actual Results: A section to be completed upon contract completion to report actual performance percentages.
• Signatures: Required for both proposal submission and contract completion.

Offerors must complete this worksheet to demonstrate compliance with limitations on subcontracting. Failure to properly complete this form may impact proposal evaluation or award. It requires bidders to identify their proposed subcontractors, their status, and the value of work assigned to them, ensuring alignment with small business program requirements. The document also provides definitions and regulatory context for "similarly situated entities" and subcontracting limitations for construction and special trade contractors.