Purchase, Delivery, and Startup Brand Name Only Trane Chillers AMENDMENT 01

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation FA461326Q0004 for the Purchase, Delivery, and Start Up of Brand Name Only Trane Chillers.

• Quantity Discrepancy: The Salient Characteristics document had a typo stating '1' for the quantity, while the SF 1449 correctly indicates '4' units for CLIN 0001 (Trane Chiller, including shipping) and '4' units for CLIN 0002 (Start Up). Bidders should follow the SF 1449 for quantities.
• Delivery and Start-Up Coordination: Delivery for CLIN 0001 is inclusive. Start-up (CLIN 0002) is a separate requirement. The prime contractor must coordinate start-up with Trane and the Government after installation. Payment for CLIN 0002 is contingent upon the completion of all start-ups, which may occur up to a year after delivery, depending on weather conditions.
• Solicitation Document Password: The government is unsure why a password is required for the solicitation PDF. If a password is encountered, bidders are advised to print the document to PDF and attempt to edit it. If necessary, printing the document and wet signing it will be considered sufficient.

These clarifications address quantity discrepancies and provide essential details on delivery, start-up coordination, and payment schedules. Bidders should ensure their proposals reflect the corrected quantities and understand the start-up process and payment terms.

Form / Attachment / Pricing Sheet

This document is a "Salient Characteristics / Vendor Confirmation Form" used to confirm if a vendor's proposed equipment meets the specified characteristics for solicitation number [Solicitation Number Not Provided]. Vendors must indicate "YES" or "NO" for each characteristic and provide supporting documentation.

CLIN # 0001 (Air-Cooled Condensing Units):

• Brand: Trane
• Part #: CGAM
• Quantity: 4 EACH
• Model: CGAM Scroll Chiller 20-130T
• Refrigerant: Next-gen, low-GWP R-454B
• Warranty: 1st Yr Refrigerant, 1st Year Labor (whole unit)
• Capacity: 30 Ton Unit
• Electrical: 230 Volt 60 Hertz 3 Phase
• Controller: Symbio® 800 with AdaptiView™ interface
• Features: Scroll with intermediate discharge valves (IDV), Controller with BacNet, Suction Service Valve, Pressure Gauges and Piping, Non-Powered 20A Convenience Outlet, Full System Replacement, 30 ton Chiller BPHE accessory.
• Compliance: ASHRAE 90.1 - 2019, ASHRAE Standard 15, cULus Approval from Underwriter's Laboratories (UL-60335-2-40).

CLIN # 0002 (Start Up Service):

• Service Provider: Trane U.S. Rep.
• Quantity: 4 EACH

Required Incidental Items:

• One (1) Year Warranty or Greater
• Shipping Included in Price of Item(s)
• 1st Year Labor Warranty Whole Unit
• On-Site Start-Up and Training
• Delivery within 120 Calendar Days After Receipt of Order (ARO)

Comments:

• CES will provide manpower & equipment for unloading.
• Start-up occurs after 2-3 months of delivery or until weather permits. Prime to coordinate with Trane. Contract remains open until after completion of all start-ups.

This form is critical for bidders to understand the specific technical requirements and characteristics of the equipment being procured. Vendors must accurately complete this form to confirm their proposed solution meets these specifications, which is essential for proposal evaluation.

Amendment / Modification

This amendment modifies the original solicitation (FA461326Q0004) by:

• Updating the Salient Characteristics to remove "The Remote Chiller Evaporator and Install Kit".

• Extending the quotes due date to Monday, March 23, 2026, at 11:00 AM Mountain Time.

• Salient Characteristics (removed specific item).

• Response Due Date (extended).

• The deadline for submitting quotes has been extended to March 23, 2026.

• Offerors should ensure their proposals reflect the updated Salient Characteristics, specifically the removal of the "Remote Chiller Evaporator and Install Kit".

Form / Attachment / Pricing Sheet

This document is a Salient Characteristics / Vendor Confirmation Form. Vendors are instructed to provide the model name and check 'YES' or 'NO' to confirm if their quoted item meets the listed standards. Supporting documents are required to verify answers.

This form details specific characteristics for CLIN #0001 (Air-Cooled Condensing Units, Commercial) and CLIN #0002 (Start Up Service by Trane U.S. Inc.).

For CLIN #0001, required characteristics include:

• Brand Name: Trane
• Model: CGAM
• Quantity: 1 EACH
• Specific features like low-GWP refrigerant (R-454B), warranty details, unit tonnage (30 Ton), voltage (230 Volt 60 Hertz 3 Phase), controller type (Symbio® 800 with AdaptiView™), and compliance with ASHRAE 90.1-2019 and ASHRAE Standard 15.
• cULus Approval from Underwriter's Laboratories (UL-60335-2-40).

Required Incidental Items include:

• One (1) Year Warranty or Greater
• Shipping Included in Price
• 1st Year Labor Warranty
• On-Site Start-Up and Training
• Delivery within 120 Calendar Days After Receipt of Order (ARO).

This form is critical for bidders to confirm their proposed product meets the government's specified requirements. It outlines the exact technical specifications and service expectations for the condensing unit and associated services. The 'Comments' section allows for vendor-specific notes, such as CES providing manpower for unloading.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for "PKAB Purchase and Deliver B220, B220, 230, 236 Trane Chillers (Commodity)". The acquisition is set aside 100% for Small Business. The North American Industrial Classification System (NAICS) code is 333415, with a size standard of 1,250 employees. The government intends to award a Firm Fixed-Price Commercial Award.

• The primary requirement is for Trane Chillers, Brand Name Only, specifically Part #CU-1 Model CGAM.

• Item 0001: Trane Chiller Equipment (4 Each)

• Item 0002: Start Up Service coordinated by Prime with Trane Rep only. Schedule dependent upon FE Warren AFB's completion of installation.

• Pricing Arrangement: Firm Fixed Price.

• Delivery Schedule for Item 0001: From date of lead time event to completion of performance, within 120 Calendar Days from Date of Award Receipt.

• Delivery Period for Item 0002: From 01 Jul 2026 to 30 Jun 2027.

• FOB Details: Contractor Destination.

• Offer Due Date/Local Time: 23 March 2026, 11:00 AM.

• Evaluation Factors: The award will be made to the responsible offeror whose quote conforms to the solicitation and is most advantageous to the Government. The evaluation will be based on the lowest price technically acceptable (LPTA) basis. Price is equally as important as technical factors. Technical acceptability will be evaluated based on the offeror's technical approach.

• Submission Instructions: Offerors must be registered in SAM.gov. Quotes must include Attachment 1 - Salient Characteristics/Vendor Confirmation Form Rev 1.

• This acquisition is a 100% Small Business Set-Aside.

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06, Defense Acquisition Regulation Supplement (DFARS) published 10 November 2025, and Department of the Air Force Acquisition Regulation Supplement (DAFFARS) published 16 October 2024.

• Payment will be made via Wide Area WorkFlow (WAWF).

• The solicitation is being issued by the 90th Contracting Squadron, FE WARREN AFB, WY.

Solicitation / RFP / RFQ

This solicitation (FA461326Q0004) is for the procurement of Trane Chillers, Brand Name Only. The acquisition is set aside 100% for Small Business.

• Trane Chillers, Brand Name Only.

• Includes "Trane Chiller Equipment Brand Name Only, Part #CU-1 Model CGAM" and "Start Up Service Coordinated by Prime with Trane Rep only."

• Contract Type: Firm Fixed Price.

• Period of Performance: July 1, 2026, to June 30, 2027.

• Offer Due Date: March 12, 2026, at 11:00 AM Mountain Time.

• Proposals/quotes are to be submitted via email to michelle.crenshaw@us.af.mil and liezel.mcintyre@us.af.mil.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Technical acceptability is equally important as price.

• 100% Small Business Set-Aside.

• NAICS Code: 333415 (Air-Conditioning, Refrigeration, and Warm Air Heating Equipment and Commercial and Industrial Use Air-Conditioning Equipment Manufacturing).

• Size Standard: 1,250 employees.

• This is a Brand Name Only solicitation.

• Offerors must be registered in SAM.gov.

• Attachments include "Salient Characteristics/Vendor Confirmation Form" and "MFR Posting Waiver for Class JnA."

Form / Attachment / Pricing Sheet

This document is a Salient Characteristics / Vendor Confirmation Form for the procurement of Trane Chillers. It requires vendors to confirm if their proposed equipment meets specific characteristics and to provide supporting documentation. It also outlines required incidental items.

• Solicitation Number: FA461326Q0004 B220, 228, 230, 236 Trane Chillers
• CLIN # 0001 (Chillers): Details specific requirements for the Trane CGAM Scroll Chiller, including quantity (4 EACH), tonnage (30 Ton), refrigerant type (low-GWP R-454B), controller (Symbio® 800 with AdaptiView™), compliance standards (ASHRAE 90.1 - 2019, ASHRAE Standard 15, cULus Approval), and specific components.
• CLIN # 0002 (Start-Up Service): Requires start-up service by Trane U.S. Inc. for 4 Each.
• Required Incidental Items: Includes requirements for a minimum one-year warranty, shipping included, first-year labor warranty, on-site start-up and training, and delivery within 120 calendar days ARO.
• Vendor Confirmation: Vendors must indicate 'YES' or 'NO' for each characteristic and provide comments.

This form is critical for bidders to understand the precise technical specifications and contractual requirements for the chillers and associated services. It guides proposal preparation by detailing mandatory features, compliance standards, and incidental item requirements. Vendors must accurately complete this form to demonstrate their proposed equipment meets the government's needs.

Form / Attachment / Pricing Sheet

This document is a Memorandum for Record (MFR) concerning the solicitation FA461326Q0004 for air-cooled condenser units. It explains the decision to not publicly post the Class Justification and Approval (J&A) for this requirement.

• The solicitation is for a Brand Name Only Trane U.S. Inc. air-cooled condenser unit.
• The original Class J&A is classified as Controlled Unclassified Information (CUI) and cannot be posted publicly.
• A short paragraph notice of the Class J&A was included in the SAM.gov posting as sufficient to meet Federal Acquisition Regulations (FAR) 6.302-1(c).
• Dissemination control is in place for the original J&A if an offerer requests it.

This document clarifies why the full Justification and Approval (J&A) for the Brand Name Only requirement is not publicly available on SAM.gov. It confirms that a notice was posted and provides contact information for questions regarding the solicitation.