Purchase of DCU Spares

Form / Attachment / Pricing Sheet

This document is a pricing worksheet for the "Digital Crew Unit (DCU)" required for the opportunity. Bidders are instructed to fill in the yellow boxes with their quotation details. All other numbers will calculate automatically. Additional charges, prompt payment discounts, or other fees must be clearly stated.

• Item Description: Digital Crew Unit (DCU)
• NSN: 1680-01-HS3-3084
• Part Number: 1188200-115
• OEM: Palomar Products Inc (Cage Code 00816)
• Quantity: 30 EA
• Fields to Complete: Unit Price, Total Quotation, Lead Time, FOB (Origin/Destination)

This attachment requires bidders to provide specific pricing information, including unit price, total quotation, lead time, and FOB terms for the Digital Crew Unit. It also serves as a place to detail any additional charges or discounts. Questions regarding completion should be directed to Kiley.E.Brown2@uscg.mil and D05-SMB-LRS-Procurement@uscg.mil.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Terms and Conditions," outlines the contractual terms and conditions applicable to the solicitation. It incorporates various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses, some of which have authorized deviations.

• Contract Terms and Conditions: Details specific clauses related to commercial items, including instructions to offerors, evaluation criteria, and contract administration.
• Solicitation Provisions: Incorporates by reference numerous FAR clauses covering areas such as ethics, responsibility, small business concerns, labor standards, and contract financing.
• Security Prohibitions and Exclusions: Addresses restrictions related to covered telecommunications equipment, services, and specific foreign entities (e.g., China, Iran, Sudan).
• Shipping and Delivery: Specifies shipping instructions, F.O.B. destination terms, and inspection/acceptance procedures.
• Quality Assurance: Outlines requirements for product quality, including handling of non-conforming products and contractor quality control.
• Warranty: States that the contractor's standard commercial warranty will suffice.
• Payment Instructions: Details invoice submission procedures and electronic payment.

This document is critical for bidders as it defines the legal and contractual framework for the opportunity. Understanding these terms and conditions is essential for preparing a compliant offer and for fulfilling contract obligations if awarded. Key areas for bidders to review include:

• Evaluation Criteria (52.212-2): While noted as not applicable in its standard form, the document specifies evaluation will be based on fair and reasonable pricing and affirmative responsibility, with a potential for Lowest Priced Technically Acceptable (LPTA) if multiple responsible sources emerge.
• Instructions to Offerors (52.212-1): Specifies the period for which offers must remain firm (120 calendar days).
• Prohibitions and Restrictions: Bidders must ensure their proposed products and services comply with all security, trade, and ethical prohibitions outlined.
• Delivery and Performance Requirements: Understanding shipping, inspection, and quality assurance requirements is vital for operational planning.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the United States Coast Guard's (USCG) Aviation Logistics Center's (ALC) plan to issue a sole-source, Firm-Fixed Price (FFP) Purchase Order (PO) for Digital Crew Units (DCUs) for the HC-130J Aircraft. The DCUs are critical avionic components used for internal and external crew communication.

• Procurement of newly manufactured Digital Crew Units (DCUs).

• DCUs are essential for internal crew communication and external communication with various frequencies.

• These components are vital for the operational readiness, safety, performance, and capability of the HC-130J aircraft.

• Contract Type: Firm-Fixed Price (FFP) Purchase Order (PO).

• Funding Type: Operations and Support (O&S) funds.

• Funding Year: Fiscal Year 2026.

• Solicitation Number: 70Z03826QH0000061.

• This document is a justification for sole-source procurement, not a solicitation for proposals.

• A solicitation is anticipated to be posted on 4/24/2026.

• Any capability statement or quote received in response to the combined synopsis/solicitation will be considered prior to award.

• The procurement is being conducted on a sole-source basis.

• The Buy American Act will be included in the terms and conditions of this purchase order.

• Palomar Products Inc. is the Original Equipment Manufacturer (OEM) and the sole authorized source for these DCUs.

• Palomar Products Inc. has proprietary data and has declined to provide rights for repair or manufacture by other entities.

• Failure to approve this justification could jeopardize the USCG's mission due to potential aircraft grounding from insufficient stock.

• Market research conducted from July 2025 through March 2026 did not reveal any alternate supply sources.