Purchase of Various Spare Parts

Form / Attachment / Pricing Sheet

This document is a Justification and Approval for Other Than Full and Open Competition (J&A) for the procurement of various spare parts for the HC-130J aircraft. It explains the rationale for awarding a sole-source contract to Rolls-Royce Corporation.

• Agency: Department of Homeland Security (DHS), United States Coast Guard (USCG)
• Solicitation Number: 70Z03826RH0000001
• Nature of Action: Award of a Firm-Fixed Price (FFP) contract to Rolls-Royce Corporation, the Original Equipment Manufacturer (OEM).
• Supplies/Services: Procurement of 326 flight-critical spare engine parts for the AE2100D3 engine used on HC-130J aircraft.
• Justification for Sole Source: Rolls-Royce is the sole OEM, and its proprietary ownership of manufacturing data, specifications, and tooling prevents reverse-engineering. Due to flight safety requirements, no alternative sources or distributors can provide these parts.
• Market Research: Extensive market research was conducted, including a sources sought notice, which confirmed Rolls-Royce as the only capable source.
• Buy American Act: Will be included in the contract terms.
• Impact of No Award: Failure to approve would cause a severe degradation in USCG's ability to conduct critical missions.

This document explains why a sole-source contract is being pursued, indicating that direct competition for this specific procurement is not feasible due to the proprietary nature of the parts and flight safety concerns. Bidders interested in future opportunities related to HC-130J aircraft parts should note the challenges in competing for sole-source requirements and the importance of OEM proprietary data.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Attachment 1 - Schedule" and appears to be a detailed list of parts and components required for an opportunity. It serves as a schedule or bill of materials.

The spreadsheet contains the following columns:

• Item Number
• NSN (National Stock Number)
• Part Number
• Nomenclature (Description of the item)
• Unit Price (appears to be blank for all items)
• Unit of Issue
• Quantity
• Extended Price (appears to be 0.0 for all items)
• Lead Time (appears to be blank for all items)

It lists 326 distinct items, ranging from "BACK UP RING, PROP SHAFT SEAL" to "HARNESS ASSY, WIRING-EMS (20 AWG)". Quantities vary significantly for different parts.

This attachment is crucial for bidders to understand the specific parts and quantities required for the opportunity. Bidders should review this schedule to assess their ability to source these items, estimate costs, and determine lead times. The absence of unit prices and extended prices suggests that pricing may be a separate component of the bid or will be determined by the bidder. The quantities listed are essential for accurate proposal development.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Terms and Conditions," outlines the contract terms and conditions applicable to the acquisition of commercial items by DHS. It serves as a comprehensive guide for offerors regarding the legal and contractual framework of the solicitation.

• Applicability: All clauses and provisions herein apply to any order awarded from this solicitation and supersede all other terms and conditions.
• Provisions: Includes FAR and HSAR provisions such as:
  • 52.212-1 Instructions to Offerors (with addendum for quotation submission requirements, referencing Attachment 1 "Schedule of Supplies").
  • 52.212-2 Evaluation (not applicable due to sole source nature; award based on fair and reasonable pricing).
  • 52.209-7 Information Regarding Responsibility Matters (requiring FAPIIS information).
  • 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or Felony Conviction.
  • 52.233-2 Service of Protest.
  • 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (addressing Sudan, Iran, and sensitive technology).
  • 52.252-1 Solicitation Provisions Incorporated by Reference (listing numerous FAR clauses).
• Addendum to 52.12-4: Specifies firm-fixed price contract requirements, including shipping address (USCG Aviation Logistics Center, Elizabeth City, NC), F.O.B. Destination terms, inspection and acceptance at destination, and requirements for full and clear traceability.
• Material Inspection and Receiving Report (MRR): Requires DD Form 250 or commercial shipping document with specific details.
• Packing, Marking and Preservation: Compliance with ASTM-D3951-15 and commercial best practices, with specific prohibitions on certain packaging materials.
• Quality Assurance: Applicable to orders for products that will ultimately touch USCG aircraft, requiring contractor notification of non-conformities and potential government inspection.
• Warranty: Contractor's standard commercial warranty is sufficient.
• Required Documentation: Certificate of Airworthiness or Equivalent, Certificate of Conformance (FAR 52.246-15), PMA documentation, and other specified documents.
• Payment Instructions: Invoice submission via FAR 52.212-4 to the designated billing office (ALC-Fiscal@uscg.mil).
• FAR Full Text Clauses: Includes clauses such as 52.203-17 (Contractor Employee Whistleblower Rights) and 52.223-23 (Sustainable Products).
• Security Prohibitions and Exclusions (52.240-91): Details prohibitions on covered telecommunications equipment/services, Kaspersky Lab products, and FASC-prohibited unmanned aircraft systems, along with OFAC restrictions for Cuba, Iran, and Sudan.
• Incorporated Clauses: Lists numerous FAR clauses incorporated by reference, including those related to small business concerns, labor standards, and trade agreements.

This document is critical for bidders as it defines the contractual obligations, submission requirements, evaluation basis (for sole source), and compliance mandates (e.g., responsibility, security, trade restrictions) that will govern any resulting contract. Offerors must carefully review these terms and conditions to ensure they can meet all requirements and to accurately complete required representations and certifications. The specific addendum to 52.12-4 provides crucial details on shipping, inspection, and documentation for delivery.