Q301--Transplant Reference Laboratory Testing MEDVAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 16, has issued a Combined Synopsis/Solicitation (RFP 36C25626R0027) for Transplant Reference Laboratory Testing services for the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, TX. This opportunity seeks to award a Firm Fixed-Price Indefinite Delivery, Indefinite Quantity (IDIQ) contract. Proposals are due by June 10, 2026, at 4:00 PM Central Time.
Scope of Work
The contractor will provide all necessary personnel, equipment, supplies, tools, materials, and supervision to perform histocompatibility testing and other transplant-related immune evaluation tests. Services are crucial for confirming transplant candidacy for Veterans. Key requirements include:
- Lab location within 10 miles of Houston, TX.
- 24/7 service availability, including sample pickup from MEDVAMC.
- 24/7 accessibility to staff for clinical implications discussions.
- Maintenance of active approval/accreditation with Medicare, CAP, and UNOS.
- Adherence to specific testing protocols for Kidney and Heart transplants (detailed in Exhibits C and D).
Contract Details
- Contract Type: Firm Fixed-Price (FFP) IDIQ.
- Period of Performance: Five (5) 12-month ordering periods.
- Option to Extend Services: Up to an additional six (6) months as per FAR 52.217-8.
- Product Service Code: Q301 (Reference Laboratory Testing).
- NAICS Code: 621511 (Medical Laboratories) with a size standard of $41.5 Million.
Submission & Evaluation
Proposals must be submitted electronically via email to steven.berkeley@va.gov. Questions regarding the solicitation must be submitted in writing by May 29, 2026, 12:00 PM CST. Award will be made to the Lowest Priced Technically Acceptable (LPTA) responsible offeror. Technical acceptability will be evaluated first; if the lowest priced offer is technically acceptable, award may be made without further evaluation. Offerors must be registered in the System for Award Management (SAM). Key submission requirements include:
- Completed B.1 Contract Administration Data.
- Signed Acknowledgement of Amendments.
- Completed B.5 Price/Cost Schedule and B.6 Price List.
- Completed Attachment D.1 Relevant Experience Form.
- Completed Attachment D.3 Business Associate Agreement (BAA) or proof of existing BAA with VA.
- Completed Attachment D.4 Quality Assurance Surveillance Plan (QASP).
- Proof of active approval for Medicare, CAP, and UNOS.
Eligibility / Set-Aside
This acquisition is being issued as unrestricted (full and open basis).
Important Attachments & Notes
Bidders should review the following attachments:
- Attachment D.1 Relevant Experience Form: To demonstrate past performance.
- Attachment D.2 Wage Determination: For accurate labor cost estimation in the Houston, TX area.
- Attachment D.3 Business Associate Agreement (BAA): Outlines strict HIPAA/PHI compliance requirements.
- Attachment D.4 Quality Assurance Surveillance Plan (QASP): Details how contractor performance will be monitored and evaluated.
- Detailed IT contract security requirements are outlined in Section B.2.
- Various FAR and VAAR clauses are incorporated by reference.
- Contact Specialist: Steven A. Berkeley (Steven.berkeley@va.gov).