Q522--Medical Physicist - 603 1-YR ER Order
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought notice to identify qualified firms capable of providing Medical Physicist Services for the Robley Rex VA Medical Center in Louisville, KY. This is not a solicitation but aims to determine the appropriate acquisition methodology, particularly regarding small business availability. Responses are due June 1, 2026.
Scope of Work
The contractor shall furnish all labor, material, supplies, equipment, and qualified personnel to provide on-site diagnostic medical physics support. This includes annual calibration and confirmatory shielding surveys of ionizing radiation producing machines and Nuclear Medicine Gamma Cameras. Services must adhere to current applicable US Food and Drug Administration (FDA), Code of Federal Regulations (CFR) Title 21, Mammography Quality Standards Act (MQSA), US Nuclear Regulatory (NRC) Title 10, The Joint Commission (JC) requirements, and VHA requirements.
Key requirements include:
- A Qualified Medical Physicist (QMP) with specific certifications (ABR, ABMP, CCPM) or a Master's degree in Medical Physics.
- Annual calibrations and written reports for various imaging equipment (x-ray, nuclear medicine, PET/CT, mammography, MRI).
- Consultation for safety training and review of CT and Fluoroscopy protocols.
- Assistance in developing a comprehensive technical quality assurance program.
- Compliance with radiation protection standards (OSHA) and HIPAA.
Contract & Timeline
- Type: Sources Sought / Market Research
- Anticipated Period of Performance: One (1) year with an option to extend for up to 6 months.
- Set-Aside: Researching availability of small business providers.
- NAICS Code: 621512, Small Business Size Standard: $19 Million.
- Response Due: June 1, 2026, 11:00 AM Central Time.
- Published: May 19, 2026.
Submission & Evaluation
Interested parties must complete the attached questionnaire and submit a capability statement. Responses should be emailed to carol.franklin@va.gov with the subject line "Sources Sought Notice: Medical Physicist Services". Responses will be used to determine potential small business participation and overall industry capability. Respondents claiming SDVOSB and VOSB status must be registered and verified through the SBA.
Additional Notes
This notice does not obligate the Government to award a contract. A pre-solicitation synopsis and solicitation may be published after review of responses. Proprietary, classified, or sensitive information should not be included in responses.