FY26: Inoperative Neuromonitoring (IONM) Services

Solicitation / RFP / RFQ

This solicitation is for Intraoperative Neuromonitoring (IONM) services, including on-call/callback coverage, for patients at the Department of Veterans Affairs (VA) James A. Haley Veterans Hospital (JAHVH) in Tampa, FL. The services are intended to provide real-time assessment of neural pathway function during surgery to detect emerging neurological injury.

• Provide on-site IONM Technicians and remote Board-Certified Neurologist oversight.

• Services must meet or exceed national standards (AANS, ABRET).

• Must provide a minimum of two key personnel: one IONM Technologist and one Neurophysiologist Physician.

• Services include 24/7 on-call/callback coverage, including weekdays, weekends, and holidays.

• Cover complex surgical procedures such as Spine, Neurosurgery, Vascular Surgery, Otolaryngology, Cardiac Surgery, Thoracic Surgery, Orthopedics, and Interventional Neuroradiology.

• Provide all necessary IONM equipment and supplies.

• Contract Type: Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: One (1) base year with four (4) one-year option periods.

• Minimum Guaranteed Amount: $2,500.00 for the base and exercised options.

• Maximum Aggregate Amount: $3,750,000.00 for the base and all option periods.

• Offerors must submit quotations electronically by the date and time specified.

• Quotations must consist of five volumes: General, Technical Capability, Past Performance, Socioeconomic, and Price.

• Key submission requirements include completing SF 1449 blocks, providing technical descriptions, representations and certifications, and acknowledging amendments.

• Evaluation factors include Technical Capability (Qualifications, Experience, Staffing Plan), Past Performance, Socioeconomic Status (SDVOSB set-aside), and Price.

• Technical and Past Performance are considered significantly more important than Price.

• Questions must be submitted via email by 06/09/2026, 4:00 PM EST.

• This procurement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Only eligible and certified SDVOSBs will be considered for award.

• Offerors must be registered in SAM and verified in the SBA certification database.

• The Performance Work Statement (PWS) is referenced for detailed requirements.

• Various FAR and VAAR clauses are incorporated by reference and must be complied with.

Form / Attachment / Pricing Sheet

This document is a "Contractor Certification: Immigration and Nationality Act of 1952, As Amended." It requires the contractor to certify compliance with all legal provisions related to the Immigration and Nationality Act, as enforced by Homeland Security, Immigration and Customs Enforcement, and the U.S. Department of Labor, specifically concerning non-immigrant foreign nationals working under contract for the Department of Veterans Affairs (VA).

• Contractor Certification: The contractor must certify they will not knowingly employ, contract, or subcontract with an illegal alien or a foreign national non-immigrant violating their status.
• E-Verify Requirement: Compliance with "E-Verify" requirements consistent with "Executive Order 12989" and related amendments is mandated.
• Subcontractor Certification: The contractor agrees to obtain similar certifications from their subcontractors.
• Consequences of Non-Compliance: Failure to comply may result in the prohibition of the foreign national from working on VA contracts and may form the basis for contract termination.
• Legal Disclaimer: A false, fictitious, or fraudulent certification may subject the maker to prosecution under 18 U.S.C. 1001.
• Signature Block: Includes fields for Signature, Date, Typed Name and Title, and Company Name.

Bidders must understand and be prepared to complete and submit this certification as part of their contractual obligations if awarded an opportunity that requires it. It signifies a commitment to legal employment practices regarding foreign nationals and adherence to immigration laws.

Form / Attachment / Pricing Sheet

This document is Attachment D.6, titled "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services (LOS): Contractors will not pay more than 50% of the amount paid by the government to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction: Contractors will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction: Contractors will not pay more than 75% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Failure to Comply: The document outlines potential consequences for an awarded SDVOSB/VOSB that does not act in good faith, including referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Required Action: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will render the response ineligible for evaluation and award.

This is a mandatory certification for all offerors. Bidders must understand and agree to the subcontracting limitations applicable to their type of contract (services or construction) and ensure their proposed approach complies. Failure to submit this completed form will result in disqualification from award.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under contracts subject to the Service Contract Act (SCA).

• Applicable Executive Orders: Details the minimum wage requirements under Executive Order 14026 (effective Jan 30, 2022) and Executive Order 13658 (effective Jan 1, 2015 - Jan 29, 2022).
• Geographic Area: Specifies Florida Counties of Hernando, Hillsborough, Pasco, and Pinellas.
• Occupational Listing: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Worker, Computer Operator, various technicians, etc.) with corresponding minimum hourly wage rates.
• Fringe Benefits: Outlines required fringe benefits, including Health & Welfare ($5.55 per hour or $222.00 per week) and Paid Sick Leave (EO 13706 rate of $5.09 per hour or $203.60 per week).
• Vacation: Specifies 2 weeks paid vacation after 1 year of service, increasing to 3 weeks after 5 years.
• Holidays: Lists a minimum of eleven paid holidays per year.
• Special Provisions: Includes notes on hazardous pay differentials, uniform allowances, and the conformance process for unlisted classifications.

This wage determination is critical for bidders to understand the minimum labor costs associated with performing services under the Service Contract Act in the specified geographic area. Bidders must ensure their proposed labor rates meet or exceed these minimums to be compliant. Failure to adhere to these wage and benefit requirements can lead to contract violations.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended to gather feedback on a company's performance for a specific contract. It is to be completed by an assessor (likely a government client or supervisor) and submitted to the Contracting Officer via email to Rosetta.quinn@va.gov.

• Company Information: Fields for the company/agency name, contract number, and a description of the contract's scope of work, including the period of performance and contract value.
• Performance Evaluation: A rating scale (Outstanding, Above Average, Satisfactory, Unacceptable) with definitions for each level.
• Specific Performance Areas: A checklist of performance aspects to be rated, including timely service completion, compliance, personnel qualifications, ability to maintain staff, quality control, problem correction, regulatory compliance, responsiveness to urgent requests, problem-solving ability, and timely/accurate documentation.
• Overall Rating: A section to provide an overall quality rating and an explanation for the rating.
• Additional Comments: Space for further remarks.

This questionnaire is crucial for bidders as it directly relates to the past performance evaluation factor, which is often a significant component of contract awards. The questions and rating criteria provide insight into what aspects of performance are most valued by the government and how performance is assessed. Bidders can use this to understand how their past performance might be evaluated or to prepare their own past performance references.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 4 ORGANIZATIONAL CONFLICTS OF INTEREST.pdf", provides the government's provision regarding Organizational Conflicts of Interest (OCI) for healthcare contracts and includes a required certification statement for offerors. It outlines the government's interest in avoiding situations that could create an OCI or provide an unfair competitive advantage. Offerors must address any past, present, or planned interests that could lead to an OCI.

• Provision VAAR 809.507-1(b): Details the definition of OCI and the government's stance on avoiding such conflicts.
• Offeror Statement Requirement: Offerors must provide a concise statement describing all relevant facts concerning any financial, contractual, organizational, or other interests that relate to the services being solicited. This includes information for consultants and subcontractors.
• Mitigation: Offerors may also provide information on how their systems or actions would avoid or mitigate potential OCIs.
• Certification Statement (Appendix A): A form for the offeror to certify that individuals listed in the Key Personnel and Temporary Emergency Substitutions section have no present or currently planned interests that constitute an OCI. Alternatively, offerors can attach a statement detailing relevant facts as described above.

This document is critical for bidders as it mandates a specific response regarding potential organizational conflicts of interest. Failure to properly address OCI requirements or provide the required certification statement could lead to disqualification or contract termination. Bidders must carefully review the provision and complete the certification statement or provide the detailed statement as instructed to ensure compliance with the solicitation requirements.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 3 CONTRACTOR RULES OF BEHAVIOR," outlines the mandatory security and privacy requirements for contractors accessing VA information and information systems. It serves as a user agreement that contractors must acknowledge and accept before being granted access.

• General Terms and Conditions: Covers expectations regarding privacy, monitoring, unauthorized access, and penalties for violations.
• Rules of Behavior: Details specific actions contractors must take or refrain from, including:
  • Following procedures for account access and usage.
  • Using only authorized systems, software, and data.
  • Prohibiting the use of non-contractor equipment for VA sensitive information without approval.
  • Not exploiting access rights for personal gain.
  • Limiting use of systems to contract performance.
  • Granting access only to authorized personnel.
  • Protecting passwords and information from unauthorized disclosure.
  • Using FIPS 140-2 validated encryption.
  • Adhering to media sanitization requirements.
  • Reporting security incidents.
• Additional Conditions for Non-VA IT Resources: Specifies requirements for connecting to the VA network and remote access.
• Statement on Litigation: Clarifies that the agreement does not create additional rights or benefits.
• Acknowledgement and Acceptance: Requires contractors to sign, acknowledging receipt and agreement to all terms.

Bidders must understand and be prepared to comply with these stringent security and behavior rules. This document will likely be a required part of the contract, and failure to adhere to these rules can result in suspension, termination, or legal penalties. It highlights the critical importance of information security and data privacy in any work performed for the VA.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the IONM (Intraoperative Neurophysiological Monitoring) contract. It outlines the systematic method the Government will use to evaluate contractor performance.

• Purpose of QASP: To define what will be monitored, how monitoring will occur, who will conduct it, and how efforts and results will be documented.
• VA Roles and Responsibilities: Identifies the Contracting Officer (CO) and Contracting Officer's Representative (COR) and their roles in surveillance.
• Contractor Representatives: Section for identifying the contractor's Primary and Alternate Program Managers.
• Performance Standards: Details the standards against which contractor performance will be measured, referencing Section 6 for specific requirements.
• Methods of QA Surveillance: Lists surveillance methods including Direct Observation, Periodic Inspection, Validated User/Customer Complaints, Random Sampling, and Verification of Contractor-Provided Documentation.
• QASP Performance Report Data: A table detailing specific measures (e.g., Patient Access, Provider Quality Performance, Qualifications of Key Personnel, Scope of Practice, Patient Safety, Licensing/Certification, Mandatory Training, Privacy/Confidentiality/HIPAA), their corresponding PWS references, performance requirements, standards, acceptable quality levels (AQLs), surveillance methods, and rating criteria.
• CPARS Ratings: Defines the rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) used for evaluating performance.
• Documenting Performance: Outlines the process for documenting performance and issuing Contract Discrepancy Reports (CDRs) for unacceptable performance.
• COR and Contractor Acknowledgement: Sections for signatures of the COR and Contractor representatives.
• Contract Discrepancy Report (CDR) Form: A template for documenting discrepancies, contractor responses, and government evaluation.

This QASP provides critical insight into how the Government will measure and evaluate the contractor's performance under the contract. Bidders should review the performance standards, acceptable quality levels, and surveillance methods to understand the expected level of service and the criteria for success. This information is essential for developing a compliant and competitive proposal that addresses the Government's quality expectations.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Intraoperative Neuromonitoring (IONM) Services for the Department of Veterans Affairs (VA), VISN 08, James A Haley Veterans Hospital (JAHVH) in Tampa, Florida. The VA intends to solicit a Request for Quotation (RFQ) as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The services will be provided under an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a base period and four (4) one-year option periods.

• Furnish all personnel, equipment, and supplies for IONM services.

• Services must include offsite (remote) Board-Certified Neurophysiologist Physician(s) and onsite IONM Technologist(s).

• The standard of care must meet or exceed national standards set by the American Association for Neurological Surgeons (AANS) and the American Board of Registration of Electroencephalographic and Evoked Potential Technologists (ABRET).

• Minimum of four (4) key personnel required: two (2) IONM Technologists and two (2) Neurophysiologist Physicians.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)

• Period of Performance: Expected August 01, 2026, through July 31, 2031.

• Authority: Title 38 USC 8153, Health Care Resources (HCR) Sharing Authority, FAR Part 12.

• The solicitation document (RFQ 36C24826Q0341) will be issued on or about May 30, 2026.

• Interested contractors should register their interest on SAM.gov to receive notifications.

• Prospective contractors must be registered in SAM.gov to be eligible for award.

• Submission instructions will be provided in the RFQ.

• This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• If an award cannot be made to an SDVOSB, the solicitation will be cancelled and resolicited.

• NAICS Code: 621111 (Offices of Physicians, except Mental Health Specialists)

• Business Size Standard: $16 million.

• Neurophysiologist physicians must have a current, full, and unrestricted license to practice medicine in any U.S. state, territory, or the District of Columbia when performing onsite services.

• Physicians must be Board Certified by the American Board of Neurological Surgery (ABNS) and possess a Fellowship certificate in Intraoperative Neuromonitoring.

• IONM technologists must hold a Certificate of Neurophysiologic Interoperative Monitoring (CNIM) from ABRET.

• All personnel must be currently certified in Basic Life Support (BLS) and Advanced Cardiac Life Support (ACLS) or equivalency, with up-to-date continuing education.

• Credentialing and privileging must comply with VHA Directive 1100.20 and VHA Directive 1100.21.

• Contracting Specialist: Rosetta Quinn

• Email: rosetta.quinn@va.gov

• Phone: 813-893-1814

• Please include RFQ 36C24826Q0341 in the subject line for any inquiries.