Mobile Extracorporeal Shockwave Lithotripsy Services - Erie VA Medical Center

Solicitation / RFP / RFQ

This solicitation is for Extracorporeal Shock Wave Lithotripsy (ESWL) services for patients at the Erie VA Medical Center. The Department of Veterans Affairs (VA) requires a contractor to provide the necessary equipment and trained technical support personnel to perform these services on-site at the VA facility. The contract will be an Indefinite-Delivery Indefinite-Quantity (IDIQ) type, with a potential five-year period of performance.

• Provision of a Lithotripter and an imaging system (fluoroscopy).

• Delivery of equipment to the Erie VAMC and transport to the Operating Room.

• Setup and preparation of equipment for patient use.

• Provision of a lithotripsy-trained radiologic technician/coordinator.

• Maintenance and repair of equipment.

• Assistance and support during ancillary procedures.

• Equipment must meet specific criteria including treating all stones, high success rate, modularity for OR use, ability to perform endourological procedures without patient repositioning, and accommodating patients up to 500 lbs.

• Contract Type: Indefinite-Delivery Indefinite-Quantity (IDIQ).

• Period of Performance: Five years from the effective date of award.

• Estimated Value: $20.5 Million (This appears to be an overall estimate, not tied to a specific base year).

• Services will be scheduled for one day every other month, totaling six scheduled visits over a 12-month period. Additional days may be negotiated.

• Offers will be evaluated based on Technical Capability, Past Performance, and Price.

• Technical Capability and Past Performance are equally important.

• Offerors must submit a narrative statement detailing experience, success rates, qualifications, and professional experience.

• Three (3) references from similar contracts performed within the last three years are required.

• Offerors must submit pricing information.

• Key deadlines: Offer Due Date is April 30, 2026, at 10:00 AM EST.

• This acquisition is unrestricted.

• NAICS Code: 621999 - All Other Miscellaneous Ambulatory Health Care Services.

• Size Standard: Not specified in this section, but implied to be relevant for small business considerations.

• FAR clauses 52.212-1, 52.212-4, 52.212-3, and 52.212-5 are incorporated by reference.

• Specific requirements regarding contractor personnel security, data security, and invoicing are detailed within the document.

Sources Sought Notice / Request for Information

This notice is for market research to determine if there are sufficient qualified Service-Disabled Veteran Owned Small Businesses (SDVOSBs), Veteran Owned Small Businesses (VOSBs), or Small Businesses (including emerging small businesses) capable of performing on-site lithotripsy support services at the Erie VA Medical Center (VAMC). The government is assessing potential set-aside options for a single award contract.

The contractor will provide on-site lithotripsy support services at the Erie VAMC. This includes furnishing and transporting all required lithotripsy equipment, ensuring equipment meets VA BioMed inspection standards, and providing a qualified radiologic technician. The technician will operate equipment, assist physicians, and serve as a technical consultant. The contractor is responsible for equipment maintenance, adhering to VA safety and infection-control requirements, and coordinating with VA staff.

• Equipment: Furnish and transport lithotripsy equipment and imaging systems (fluoroscopy) to the VAMC Operating Room.

• Personnel: Provide a lithotripsy-trained radiologic technician/coordinator fluent in English, licensed, and meeting physical standards.

• Maintenance: Maintain equipment in proper working order, comply with regulatory standards, and provide preventative maintenance records.

• Procedures: Approximately 2-3 procedures are anticipated bi-monthly (6 per year).

• Insurance: Maintain general liability, professional liability, fire, and theft insurance for equipment.

• Security: Comply with VA personnel and information security requirements, including background investigations and mandatory training.

• Personnel Policy: Comply with facility immunization policies, including flu vaccination requirements.

• Anticipated Period of Performance: Five (5) years.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) contract is intended.

• Pricing: This is a zero-dollar indefinite delivery contract; task orders will be issued annually with funding.

• Response Date: No later than 10:00 a.m. (Eastern Time), February 5, 2026.

• Submission: Respond in writing to Eleanor Robbins (Eleanor.Robbins@va.gov) with information on interest, capabilities, geographic location, and small business category qualification.

• NAICS Code: 621999

• Business Size Standard: $21.0 Million

• This is a Sources Sought Notice ONLY; it is not a Request for Proposal.

• Prospective contractors must be registered in SAM.gov and complete electronic representations and certifications (FAR 4.11 & 4.12).