Q601--631-26-2-9810-0017 Medical Coding ATTN Sebastian Freeze (VA-26-00033978)

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for Medical Coding Services for the Northampton VA Medical Center. It is issued as an RFQ under FAR subpart 12.202.

• Medical Coding Services

• Auditing Services

• Contract Type: Firm-Fixed Price

• Period of Performance: Base year with four (4) option years.

• Submission Deadline: May 22, 2026, 9:00 AM Eastern Time, New York, USA.

• This solicitation is issued as an RFQ. Quotes are requested.

• Provisions and clauses are effective through Federal Acquisition Circular 2026-01.

• This solicitation is set-aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) / Veteran-Owned Small Businesses (VOSBs).

• NAICS Code: 541511 (Custom Computer Programing Services), Size Standard: $34.0 million.

• FSC/PSC Code: Q601 (Medical Coding and Auditing).

• The contracting office is VAMC Bedford, MA.

• Place of Performance: Northampton VA Medical Center, Leeds, MA.

• Point of Contact: Sebastian Freeze (sebastian.freeze@va.gov).

• An amendment has extended the solicitation deadline and will be followed by another amendment with responses to vendor questions.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Information Sheet" which appears to be a template or form intended for bidders to provide information about their past performance on relevant contracts. It is likely used by the government to gather data for evaluating a bidder's past performance as part of the overall selection process.

The form includes fields for:

• Name of Contracting Activity, Government Agency, Commercial Firm or other Organization
• Contracting Activity Address
• Contract Number
• Date of Contract Award
• Beginning Date of Contract
• Completion Date of Contract
• Contract Value
• Type of Contract
• Technical Point of Contact (Name, Title, Address, Phone, Email)
• Contracting Point of Contact (Name, Title, Address, Phone, Email)
• Place of Performance
• Description of Work
• List of any commendations or awards received
• List of Major Subcontractors
• Additional comments
• A section labeled "D.1 Past Performance Worksheet"

Bidders will need to complete this form accurately and thoroughly to document their relevant past performance. The information provided here will be a critical component of the government's evaluation of proposals. Failure to provide complete or accurate information may negatively impact a bidder's evaluation.

Solicitation / RFP / RFQ

This solicitation seeks quotations for Medical Coding Services for the Northampton VA Medical Center. The services involve assigning appropriate ICD, CPT, and HCPCS codes based on electronic health record documentation for outpatient services. The contract period is for five years, encompassing a base year and four option years.

• Assign appropriate ICD, CPT, and HCPCS Level II codes to outpatient services based on EHR documentation.

• Provide validation of code integrity, quality, and assignment.

• Adhere to VHA Coding Guidelines, Official Coding Guidelines, and other specified VA directives and handbooks.

• Maintain a minimum of 95% coding accuracy rate.

• Complete coding within five (5) calendar days of assignment.

• Perform all coding and auditing activities remotely.

• Contractor personnel must be U.S. citizens and physically located within the United States.

• Provide weekly status reports and monthly progress reports.

• Contract Type: Not specified, but implies a multi-year contract with options.

• Period of Performance: Base Period (05/28/2026 - 05/27/2027) plus four Option Years (through 05/27/2031).

• Estimated Volume: 30,000 to 40,000 encounters annually.

• Place of Performance: Northampton VA Medical Center, Leeds, MA. Services to be performed off-site at the Contractor's facilities within the United States.

• Submission Requirements: Price, Technical (experience, capabilities, quality control plan, subcontracting details), and Past Performance (three references).

• Evaluation Factors: Technical/Quality, Past Performance, Veterans Involvement (SDVOSB/VOSB credit), and Price.

• Evaluation Approach: Comparative evaluation, seeking the quote most favorable to the Government.

• Submission Deadline: May 15, 2025, at 09:00 AM EST.

• Questions Deadline: May 8, 2025, at 09:00 AM EST.

• Submission Email: sebastian.freeze@va.gov

• SAM.gov registration is required.

• Evaluation credit will be given for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs).

• This is a combined synopsis/solicitation.

• Offerors must submit their best terms and conditions.

• The solicitation incorporates FAR and VAAR provisions and clauses by reference.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for Medical Coding Services for the Northampton VA Medical Center. The Network Contracting Office (NCO) 1- New England is issuing this RFQ.

• Medical Coding Services

• Contract Type: Firm-Fixed Price

• Period of Performance: Base year with four (4) option years.

• Quotes are being requested. A written solicitation document will not be issued.

• Submission Deadline: May 15, 2026, 9:00 AM Eastern Time, New York, USA.

• Questions should be forwarded in writing via email to Sebastian Freeze (sebastian.freeze@va.gov).

• This solicitation is set-aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) / Veteran-Owned Small Businesses (VOSBs).

• NAICS Code: 541511 (Custom Computer Programming Services) with a small business size standard of $34.0 million.

• Product/Service Code (PSC): Q601 (Medical Coding and Auditing).

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

• Referenced attachments include "Medical Coding Combined Synopsis" and "Past Performance Information Sheet."