Quantum Amplifier's, Power Supplies and Components "No Substitutes"

Form / Attachment / Pricing Sheet

This document is a draft Purchase Order (PO) from Brookhaven National Laboratory (BNL) to a vendor for various electronic components and related items. It outlines specific items, quantities, and delivery dates.

• Purchase Order Number: BNL-0000478647
• Vendor: ANY VENDOR (ID: 0000026188)
• Date: 05/19/2026
• Payment Terms: Net 30
• Freight Terms: FOB Destination, Frt Prepaid UPS-GROUND
• Contractual Representative: GILMAN, BETHANN
• Bill To: Brookhaven National Lab, Upton, NY
• Ship To: Brookhaven National Lab, Upton, NY
• Items: The PO details specific line items including:
  • Cryogenic low noise amplifiers (0.3-14 GHz, 4-8 GHz)
  • Low noise power bank
  • Power supply for amplifiers
  • Connector-cable assemblies
  • Room temperature amplifiers (4-8 GHz, 1-15 GHz)
  • Smaller Single Junction Circulator (4-12 GHz)
  • Single Junction 2nd MuMetal Shield and screws
  • Cryogenic Termination (4-12 GHz)
  • Cryogenic Bias Tee
  • Cryogenic Attenuators (0 dB, 20 db, 0-18 GHz)
• Due Dates: Most items have a due date of 07/03/2026.
• Quality Assurance: References BNL-QA-101 and ISO 9001 standards.
• Shipping & Invoicing: Specific instructions for packaging, labeling, and electronic invoice submission are provided.

This document serves as a detailed list of required components and their specifications. Potential bidders can use this to understand the types of materials being procured, quantities, and delivery expectations. It also outlines critical terms and conditions, quality assurance requirements, and shipping/invoicing procedures that would apply to any vendor fulfilling this order.

General Terms and Conditions

This document outlines the General Terms and Conditions for commercial products and services provided to Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It establishes the contractual framework between BSA and its contractors.

• Definitions (Article 1): Defines key terms such as "Agreement," "BSA," "Brookhaven," and "Contractor."
• Order of Precedence (Article 2): Specifies how to resolve inconsistencies between different parts of the agreement.
• Termination (Articles 11 & 12): Details conditions under which BSA may terminate the agreement for convenience or default, and the contractor's obligations and payment terms in such events.
• Payment (Article 13): Outlines payment procedures, including net 30-day terms and the process for handling overpayments.
• Inspection (Article 15): Grants BSA the right to inspect and test supplied items, and requires repair or replacement of nonconforming items.
• Taxes (Article 16): States that the agreement price includes applicable taxes, and notes BSA's exemption from New York State and local sales and use taxes.
• Warranty (Article 18): Requires contractors to warrant that items conform to descriptions and agreement requirements, with specified warranty periods.
• Compliance with Laws (Article 20): Mandates contractor compliance with all applicable federal, state, and local laws and regulations.
• Incorporated Clauses (Article 32): Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses incorporated by reference, covering a wide range of requirements including ethics, labor, security, and environmental compliance. Key clauses include those related to:
  • Gratuities and Contingent Fees
  • Contractor Code of Business Ethics and Conduct
  • Employment Eligibility Verification
  • Small Business Concerns and Subcontracting Plans
  • Equal Opportunity provisions
  • Prohibitions on certain foreign products and services

This document is critical for understanding the overarching contractual obligations, rights, and responsibilities when doing business with BSA at Brookhaven National Laboratory. Bidders should pay close attention to the terms regarding payment, inspection, warranty, termination, and the extensive list of incorporated FAR/DEAR clauses, as these will form the basis of any resulting contract.