R--Request for Proposal (RFI) Records Digitization Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Energy (DOE), Office of Headquarters Procurement Services, on behalf of the Office of General Counsel (GC), is issuing a Request for Information (RFI) for On-Site Records Digitization Services for both classified and unclassified federal records. This RFI is for market research to identify potential sources and capabilities. Responses are due by 10:00 AM EDT, Tuesday, June 05, 2026.
Scope of Work
The DOE Office of General Counsel is seeking qualified vendors to provide on-site document digitization services for approximately 2,000 boxes of paper records. The primary objective is to convert these physical records into digital formats that are NARA-compliant and can be integrated into a future commercial off-the-shelf (COTS) electronic records management (ERM) system.
Key objectives of this RFI include:
- Gathering information on available on-site digitization services for classified and unclassified federal records.
- Understanding vendor capabilities in adhering to NARA digitization standards and security protocols.
- Assessing technical approaches and best practices for large-scale, secure, on-site, and compliant digitization.
- Obtaining budgetary estimates for various service configurations.
- Identifying vendors with demonstrated experience in providing secure, on-site digitization to federal government agencies.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought (Market Research)
- Set-Aside: None specified (market research stage)
- Response Due: June 05, 2026, by 10:00 AM EDT
- Published: May 20, 2026
- Product Service Code: R617 (Administrative Support Services)
Evaluation
Responses will be used for market research and to form the acquisition strategy plan. This is not a solicitation. Companies not responding to this RFI may be precluded from participating in any future solicitations related to this requirement, which may result in a limited competition.
Additional Notes
Responses must be submitted electronically via FedConnect.net or by emailing the Contract Specialist and Contracting Officer. Include "RFI 89303026NGC000018" in the subject line. No phone calls will be accepted.