R406--Development of LOTO Procedures

Other / Unclassified

This document provides award information for Solicitation Number 36C24726Q0199, "Development of LOTO Procedures." It details the award made to HGS ENGINEERING INC.

This information is relevant to potential bidders as it indicates the opportunity has already been awarded. Key details include:

• Award Number: 36C24726P0456
• Award Date: 03-26-2026
• Awardee Name: HGS ENGINEERING INC
• Award Amount: $164,099.20
• Contracting Office: Department of Veterans Affairs, Ralph H. Johnson VA Medical Center, Charleston SC
• NAICS Code: 541690 (Other Scientific and Technical Consulting Services)
• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

Amendment / Modification

This amendment (0001) to Solicitation 36C24726Q0199 makes the following changes:

• Posts vendor's Request for Information (RFI) responses.

• Includes a revised Statement of Work (SOW).

• Extends the bid due date.

• Adds VAAR Clause 852.222-71 to the Solicitation.

• Statement of Work (SOW) is revised and attached.

• VAAR Clause 852.222-71 is added.

• The bid due date is extended to March 9, 2026, at 4:30 PM Eastern.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines a one-time professional service requirement for the development of equipment-specific Lockout/Tagout (LOTO) procedures and the delivery of LOTO training for the VA Atlanta Healthcare System.

• Develop written, equipment-based LOTO procedures for approximately 500 pieces of equipment, complying with OSHA 29 CFR 1910.147, ANSI/ASSE Z244.1, and NFPA 70E.

• Procedures must identify energy sources, task-specific isolation requirements, and address stored, residual, kinetic, or gravitational energy hazards.

• Include labeled color photographs of energy isolation points and device locations.

• Develop and deliver LOTO training and train-the-trainer materials for VA Maintenance and Operations staff.

• One laminated LOTO placard per approved piece of equipment, including procedure, isolation table, and photographs.

• Complete electronic set of approved LOTO procedures and placards in searchable PDF format, organized by location and equipment type.

• One complete hardcopy set of procedures in binders.

• Durable, legible energy source identification labels.

• Consolidated inventory of specialized lockout devices and hardware.

• Comprehensive training materials for train-the-trainer use.

• Two (2) training sessions (3 contact hours each) for facilities management personnel.

• Period of Performance: Not to exceed one (1) year from contract award.

• Place of Performance: Atlanta VA Medical Center (Decatur, GA), Fort McPherson VA Clinic (Atlanta, GA), and Trinka Davis Veterans Village (Carrollton, GA).

• Contractor must establish and maintain a documented Quality Control (QC) Program.

• Personnel must possess specific OSHA safety training certifications.

• Contractor personnel require PIV credentials for facility access.

• Work hours are typically Monday-Friday, 0600-1530, with potential for off-hours work requiring COR approval.

• Compliance with VA physical security, privacy (HIPAA), and safety policies is mandatory.

• Invoicing is based on Government acceptance of deliverables and submitted through the Tungsten Network.

Amendment / Modification

Amendment 0001 to Solicitation 36C24726Q0199 makes the following changes:

• Posts vendor requests for information (RFIs).

• Includes a revised Statement of Work (SOW).

• Extends the bid due date.

• Adds VAAR Clause to the Solicitation.

• Statement of Work (revised)

• VAAR Clause (added)

• Bid due date (extended)

The bid due date has been extended. Specific details regarding the new due date are not provided in this amendment text but are implied to be communicated via the amendment document itself.

Other / Unclassified

This document outlines the "Hazardous Energy Control Program (Lockout/Tagout)" for the VA Medical Center in Atlanta, Georgia, dated July 2024. It establishes minimum requirements to prevent serious or fatal injuries by controlling unexpected energizing, startup, or release of stored energy during maintenance or servicing of machinery and equipment.

This policy is relevant to potential bidders who may be involved in maintenance or servicing activities at the VA Medical Center. It details the procedures, responsibilities, and training requirements for lockout/tagout (LOTO) to ensure the safety of personnel working on or near equipment where hazardous energy could be present. Contractors and outside servicing personnel must inform each other of their respective LOTO procedures and comply with the restrictions of the employer's energy control program. The document specifies categories of equipment, procedures for shutdown and power restoration for various energy sources (electrical, water, steam, hydraulic/air), and requirements for inspections and group lockout/tagout.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to gather feedback on a contractor's performance for a specific contract. It is intended to be completed by the procuring agency or company to evaluate the contractor's performance.

• Contractor Information: Name, Role on Project, Address, Contract Number, Contract Type (Firm Fixed Price, T&M/LH, Cost Reimbursement, Other).
• Procuring Agency Information: Name, Agency/Company POC (Phone, Email).
• Contract Details: Period of Performance, Dollar Amount of Award, Annual Amount, Total Dollar Value with Mods, Title of Contract, Description of Contract Service/Scope of Contract, Complexity of Work.
• Evaluation Factors: Quality of Work/Personnel, Cost/Budget Control, Customer Satisfaction, Timeliness of Performance/Deliverables, Business Relations, Overall Performance.
• Rating: A rating scale (Unsatisfactory, Marginal, Satisfactory, Very Good, Exceptional) is provided with detailed descriptions for each factor.
• Comments: Mandatory section for comments to justify ratings.
• Selection Likelihood: A question asking if the contractor would be selected again, with options for "Definitely," "Probably," and "Definitely Not."
• Respondent Information: Name, Title, and Date of the person completing the questionnaire.

While this document is a questionnaire for evaluating past performance, bidders may encounter it as an attachment to a solicitation. Understanding its structure and the criteria used for evaluation can help bidders prepare their own past performance narratives or understand how the government will assess their performance on previous contracts. It highlights the key areas the government considers important when evaluating a contractor's track record.

Solicitation / RFP / RFQ

This solicitation is for professional services to develop equipment-specific Lockout/Tagout (LOTO) procedures and deliver LOTO training for the VA Atlanta Healthcare System. The goal is to ensure the control of hazardous energy sources associated with mechanical, electrical, and compressed gas systems.

• Development of written, equipment-based LOTO procedures compliant with OSHA 29 CFR 1910.147, ANSI/ASSE Z244.1, and NFPA 70E.

• Creation of laminated LOTO placards for each approved piece of equipment.

• Development of electronic and hardcopy sets of LOTO procedures and placards.

• Provision of durable, legible energy source identification labels.

• Development and delivery of LOTO training and train-the-trainer materials for VA Maintenance and Operations staff.

• Submission of a detailed schedule and monthly progress reports.

• Contract type: Firm-Fixed-Price.

• Period of Performance: One (1) year from contract award.

• Estimated Value: Not explicitly stated, but NAICS code 541690 has a size standard of $19 Million.

• Proposals are due by 03-04-2026 at 4:30 PM EST.

• Requests for Information (RFIs) are due by February 26, 2026, at 2 PM Eastern.

• Evaluation will be based on Technical Capability (most important), Past Performance, and Price.

• Technical Capability will assess understanding of LOTO requirements, methodology, compliance, practicality, clarity of procedures, execution strategy, and quality control.

• Past Performance requires a minimum of three projects within the last five years.

• A sample LOTO placard is required as part of the proposal.

• This acquisition is set aside for Small Business.

• It is also set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must complete the VA Notice of Limitations on Subcontracting—Certificate of Compliance (VAAR 852.219-75).

• The solicitation includes numerous FAR and VAAR clauses related to contract terms, conditions, and representations.

Solicitation / RFP / RFQ

This solicitation is for a one-time professional service to develop equipment-specific Lockout/Tagout (LOTO) procedures and deliver LOTO training for the VA Atlanta Healthcare System. The goal is to ensure proper safety protocols for equipment maintenance.

• Development of equipment-specific Lockout/Tagout (LOTO) procedures.

• Delivery of LOTO training.

• Not specified in this document.

• Reference RFQ# 36C24726Q0199 for submission details.

• Response Date/Time/Zone: 03-04-2026 4:30 PM EASTERN TIME, NEW YORK, USA.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Product Service Code: R406

• NAICS Code: 541690 (Other Scientific and Technical Consulting Services)

• Place of Performance: Atlanta VA Medical Center, 1670 Clairmont Road, Decatur, GA 30033, USA.

• The contracting office is the Ralph H. Johnson VA Medical Center in Charleston, SC (ZIP Code: 29403-5799).

• Key contact: David Parente, Contracting Officer (David.Parente@va.gov, 843-252-6747).

• Referenced attachments include the RFQ, Past Performance Questionnaire, and a Lock-Out Tag-Out Policy document.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a one-time professional service requirement. The Department of Veterans Affairs (VA) Network Contracting Office 7 (NCO 7) intends to solicit quotes for the development of equipment-specific Lockout/Tagout (LOTO) procedures and the delivery of LOTO training for the VA Atlanta Healthcare System.

• Development of equipment-specific Lockout/Tagout (LOTO) procedures.

• Delivery of LOTO training.

• The solicitation will be conducted in accordance with FAR Part 12 Procedures.

• The contract is for a one-time professional service.

• The solicitation (Request for Quote # 36C24726Q0199) will be posted to sam.gov on or about February 19, 2026.

• The solicitation will contain all necessary information to submit a quote.

• Quotes are tentatively due on February 27, 2026, at 2:00 PM Eastern Time, New York, USA. The specific time and date will be confirmed in the solicitation.

• This effort will be set-aside for Service Disabled Veteran Owned Small Business (SDVOSB).

• Interested parties must be registered in the System for Award Management (SAM) database and complete online Representations and Certifications prior to submitting a quote.

• NAICS Code: 541690 - Other Scientific and Technical Consulting Services (SBA size standard: $19 Million).

• Contracting Officer: David Parente (David.Parente@va.gov).

• Questions regarding this notice may be submitted via email to David.Parente@va.gov.