R425 - Admiral Gooding Center Events and Information Technology Support Services

Solicitation

This solicitation (N0018926R31020001) is for Admiral Gooding Center Technical and Event Administration Support Services in support of Naval Support Activity Washington (NSAW). The solicitation is issued by NAVSUP FLT LOG CTR NORFOLK and has an offer due date of April 3, 2026.

• The contractor shall provide event and information technology (IT) support services, including audio-video (AV), telecommunications, network administration, facility support services, and logistics.

• Services shall be performed onsite at the Admiral Gooding Center (AGC) located at 1244 Patterson Avenue, Washington Navy Yard, Washington, D.C.

• The contractor must maintain continuous operations and ongoing full functionality of the AGC.

• Support services shall include audio and video set-up and operation, digital video recording, event support (including photography), and IT support.

• The contractor must adhere to cyber security and physical security policies and instructions, including Risk Management Framework (RMF) processes.

• This is a Firm-Fixed-Price (FFP) task order.

• The period of performance includes a base year (May 1, 2026 - April 30, 2027) and four 12-month option years, with a potential 6-month extension under FAR 52.217-8.

• The NAICS code is 541330 with a size standard of $25,500,000.00.

• Proposals are due by 10:00 AM EST on April 3, 2026, and must be submitted electronically.

• The evaluation will be based on the following factors: Facilities Clearance, Technical Approach (Performance and Management), Past Performance, and Price.

• The Non-Price Proposal is significantly more important than the Price Proposal. Within the Non-Price Proposal, Technical Approach is more important than Past Performance.

• This solicitation is eligible only to Active Prime SeaPort MAC holders. Proposals from non-SeaPort MAC holders will not be evaluated.

• Attachments include Draft DD254, Admiral Gooding Center Wage Determination, Past Performance Information Form, PAST_PERFORMANCE_REPORT_FORM, and Price Worksheet Rev. 1.

Amendment / Modification

This amendment (0001) addresses questions received regarding the solicitation.

• Performance Work Statement (PWS)

• 52.212-1 Addendum

• Price Worksheet

• The Price Worksheet has been revised.

• All other terms and conditions remain unchanged.

Form / Attachment / Pricing Sheet

This document is a price worksheet intended for bidders to provide detailed pricing for labor and travel costs across multiple performance periods. It serves as a template for submitting financial proposals.

• Labor Categories: Includes "Principle Engineer/Analyst," "Senior Engineer/Analyst," and "Engineer/Analyst."

• Performance Periods: Requires pricing for a Base Year, Option I, Option II, Option III, Option IV, and the FAR clause 52.217-8 ordering period.

• Pricing Details: Bidders must provide the "Unit (Hourly) Price" and "Extended Price" for each labor category per period. It also requires the "Hours" for each category and period.

• Travel Costs: Requires the "Unburdened" travel amount, any applicable "Burdens," and the final "Burdened Travel" amount for each period.

• Totals: Requires "Labor Totals" per period, and a final "Labor + Travel" total for each period, culminating in a "Total" for the entire five-year period plus the 52.217-8 ordering period.

• Provide fully burdened hourly rates for each labor category per performance period.

• Complete extended prices and labor subtotals for each period.

• Apply burdens to the government-provided travel amount and complete the fully burdened travel amount.

• Sum labor and travel for each period.

• Provide the total for the entire contract duration (Years 1-5 + 52.217-8).

This worksheet is critical for bidders to accurately calculate and submit their proposed pricing. Failure to complete it correctly may impact proposal evaluation. All fields related to hours, unit prices, extended prices, and travel costs must be filled in as instructed.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation N0018926R3102, clarifying various aspects of the solicitation and its associated documents.

• Submission Method: All submissions will be provided via email, not through Seaport NxG. The solicitation has been amended to reflect this.
• Staffing Requirements: Resumes are not required, but bidders may voluntarily submit a list of qualifications and certifications for proposed personnel.
• Contract Type: The contract will be a Firm Fixed Price (FFP) task order. A revised Price Worksheet should be used for pricing.
• Labor Hours: The Price Worksheet has been revised to reflect estimated labor hours, including Federal holidays.
• Evaluation Methodology: The evaluation is Best Value. Proposals will be ordered by price (lowest to highest) and then evaluated against criteria. The award will go to the offer with an "Outstanding" Technical Approach and "Substantial Confidence" Past Performance rating, or through an integrated best value assessment if such an offer is not found.
• Event Coordinators: Labor categories specified in the PWS are inclusive of event coordinators.
• Reps and Certs: These should be provided within the Price Proposal and are subject to page count restrictions.
• Subcontractor Pricing: Subcontractors should provide pricing to the Prime contractor, who will propose the total contract price.
• Attachment C 1.16: This requirement has been removed as the contract is FFP. However, the contract must be fully staffed with personnel meeting PWS requirements at the time of award.
• Past Performance: A CPARS cannot be submitted in lieu of the required Attachment 04 - Past Performance Report Form (PPRF).

Several aspects of the solicitation have been amended, including the submission method and the removal of Attachment C 1.16. The evaluation methodology has also been clarified to emphasize a Best Value approach.

Solicitation / RFP / RFQ

This solicitation is for Admiral Gooding Center Technical and Event Administration Support Services in support of Naval Support Activity Washington (NSAW). The Admiral Gooding Center (AGC) is a facility on the Washington Navy Yard that provides professional event support and technology services for the U.S. Navy.

• Provide event and information technology (IT) support services, including event support, interchangeable workspace, audio-video (AV), telecommunications, network administration, facility support, and logistics.

• Maintain continuous operations and full functionality of the AGC.

• Perform work on-site, with contractor support staff assigned full-time.

• Adhere to cyber security and physical security policies, including Risk Management Framework (RMF) and continuous monitoring processes to attain Authority to Operate (ATO) for the AGC's audio visual network.

• Provide support for events of varying sizes (up to 275 attendees) and types, which may include classified events and off-site events.

• Specific technical support includes setup and operation of AV equipment, digital video recording, event support (including photography), government telephone systems, internet service providers, video conferencing, satellite/cable service, security systems, and HVAC support.

• Maintain and operate IT, AV, and telephone equipment, including network administration, system upgrades, and troubleshooting.

• Provide detailed technical documentation, including system documentation, SOPs, and technical reports.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base Year (12 months) plus four 1-year option periods, with a potential 6-month extension.

• Base Year: May 1, 2026 - April 30, 2027

• Option Year I: May 1, 2027 - April 30, 2028

• Option Year II: May 1, 2028 - April 30, 2029

• Option Year III: May 1, 2029 - April 30, 2030

• Option Year IV: May 1, 2030 - April 30, 2031

• Option Year V (FAR 52.217-8 extension): May 1, 2031 - October 31, 2031

• Estimated Value: Not explicitly stated, but NAICS code 541330 (Engineering Services) has a size standard of $25,500,000.00.

• Proposals are due by 10:00 AM EST on April 3, 2026.

• Proposals must be submitted electronically.

• Evaluation will be conducted in two phases: Phase I (Facilities Clearance) and Phase II (Technical Approach, Past Performance, and Price).

• Non-price proposals are significantly more important than price.

• Technical Approach is more important than Past Performance.

• Facilities Clearance will be evaluated on an Acceptable/Unacceptable basis.

• Technical Approach (Performance and Management) and Past Performance will be evaluated based on feasibility, comprehensiveness, understanding, and capability.

• Offers will be ordered by price after receiving an acceptable rating in Phase I.

• The Government may award without discussions.

• This solicitation is eligible only to Active Prime SeaPort MAC holders.

• Proposals received from non-SeaPort MAC holders will not be evaluated.

• Attachments include Draft DD254, Admiral Gooding Center Wage Determination, Past Performance Information Form, Past Performance Report Form, and Price Worksheet.

• Funds are not presently available for this contract (FAR clause 52.232-18).

Form / Attachment / Pricing Sheet

This document is a "Past Performance Information Form" intended for offerors to provide details about their past performance on contracts. It serves as a template for bidders to submit relevant information that will likely be used by the government to evaluate their past performance as part of the overall proposal evaluation.

• Offeror Information: Name of the Offeror.

• Contract Details: Contract Number, order number, or identifier; Customer Name & Location; Customer Point of Contact (Name & Title); Telephone Number and e-mail address.

• Contract Performance Data: Total dollar value (broken into annual increments), period of performance, number of personnel (FTE) performing per year (average).

• Work Performed: Detailed description of the work performed, demonstrating relevance to the solicitation's scope. Specific guidance is provided for Helpdesk work (user population, trouble tickets, turnaround time).

• Scope: Detailed description of the work performed.

• Magnitude: Details on the scale of the work performed.

• Subcontractor Information: Details on subcontractors utilized, extent of their work, and annual dollar value.

• Offerors must complete all relevant sections.

• At least one year of performance must have been completed prior to the solicitation's closing date.

• Specific details are required for the description of work performed, scope, and magnitude.

This form is crucial for bidders to document their relevant past performance. Completing this accurately and thoroughly will help demonstrate their capability to successfully perform the work described in the solicitation. The information provided here will be a key component of the government's evaluation of the offeror's past performance.

Form / Attachment / Pricing Sheet

This document is a Past Performance Report Form to be completed by an agency or company that has previously contracted with the offeror. NAVSUP Fleet Logistics Center Norfolk (FLCN) requests this information to evaluate the contractor's past performance on previous contracts and efforts, which will be used to assess the probability of successful accomplishment of work required by the Government for an upcoming solicitation.

• Contractor Information: Company Name, POC, Email, Contract/PO Number, Contract Amount, Contract Type, Period of Performance, Business Address, Phone Number.
• Evaluator Information: Command/Company Name, POC, Title/Position, Email Address, Business Address, Phone Number.
• Performance Areas: Quality (Recruiting, Retention, Meeting Contract Requirements, Customer Satisfaction, Rework/Deficiency Reports, Innovative Work Applications), Timeliness (Performance Schedules, Submission of Information/Reports/Invoicing), Responsiveness (Customer Concerns, Problem Isolation/Resolution, Cost Control).
• Additional Observations: Overall strengths/weaknesses, satisfaction with award, willingness to contract again, awareness of similar efforts, and recommendations for other evaluators.

This form is crucial for potential bidders as it outlines the specific performance areas and criteria that will be evaluated by past customers. Understanding these criteria will help bidders prepare their proposals and highlight relevant past performance. Bidders should ensure their past performance references are aware of this evaluation framework. The form also provides contact information for NAVSUP FLCN Contracting Department for submission.

Complete and return the form by the solicitation due date to NAVSUP Fleet Logistics Center Norfolk (FLCN) Contracting Department, Attn: Tierra Watson. The form explicitly states: "DO NOT RETURN TO THE CONTRACTOR WHO ORIGINATED THIS REQUEST."

Form / Attachment / Pricing Sheet

This document is a price worksheet intended for bidders to provide detailed pricing information for the opportunity. It requires bidders to input fully burdened hourly rates for various labor categories and to calculate extended prices and subtotals for each performance period.

• Labor Categories: Includes Principle Engineer/Analyst, Senior Engineer/Analyst, and Engineer/Analyst.
• Performance Periods: Requires pricing for a Base Year, Option I, Option II, Option III, Option IV, and the FAR clause 52.217-8 ordering period.
• Pricing Details: Bidders must provide Hours, Unit (Hourly) Price, and Extended Price for each labor category per period. Labor Totals and Labor + Travel subtotals are also required.
• Travel Costs: Instructions are provided to apply burdens to Government-provided travel amounts and complete the fully burdened travel amount for each performance period.
• Total Costs: The worksheet requires the sum of labor and travel for each performance period, culminating in a total for the entire five-year period plus the 52.217-8 ordering period.

This worksheet is critical for bidders to accurately calculate and submit their proposed pricing. It outlines the specific format and details required for labor rates, travel costs, and overall contract pricing across all performance periods. Failure to complete this worksheet accurately may impact proposal evaluation.

Other / Unclassified

This document is a "Register of Wage Determinations Under the Service Contract Act" issued by the U.S. Department of Labor. It lists various occupations and their corresponding minimum hourly wage rates and fringe benefits required for contracts covered by the Service Contract Act in the District of Columbia, Maryland, and Virginia. It includes specific notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as details on vacation and holiday entitlements.

This document is crucial for potential bidders on government contracts subject to the Service Contract Act. It establishes the minimum wage and benefit rates that must be paid to service employees working on such contracts within the specified geographic area. Bidders must use this information to accurately calculate labor costs for their proposals, ensuring compliance with federal labor laws. It also outlines the process for requesting additional classifications and wage rates if a required occupation is not listed.

Other / Unclassified

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This document is not directly relevant to the opportunity's requirements, scope, or submission details. It appears to be a technical issue with the document display rather than content providing information for bidders.