R425 - Specialized Technical and Analytical Support Services in Support of ASN (EI&E)

Amendment / Modification

This amendment updates the solicitation by:

• Correcting the due date for Attachment 04 - Past Performance Report Form to 03 April 2026 at 10:00 AM EST.

• Adding Attachment 09 - Questions and Answers, which provides responses to vendor inquiries.

• Attachment 04 - Past Performance Report Form (due date corrected).

• Attachment 09 - Questions and Answers (newly added).

The due date for the Past Performance Report Form has been clarified and updated. Bidders should refer to the new Attachment 09 for answers to previously submitted questions.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation, specifically addressing clarifications related to the Performance Work Statement (PWS), Pricing Spreadsheet, and submission instructions.

• Key Personnel Alignment: The "ASN Energy Policy and Program SME" labor category in Attachment 8 aligns with the Key Personnel requirements identified in the PWS.
• Labor Category Combination: Labor categories may be combined (dual-hatted) provided all qualification requirements in the PWS are met.
• Annual Labor Hours: The standard for annual labor hours per Full-Time Equivalent (FTE) is 1,920 hours. This applies to each individual FTE, resulting in an estimated total of 5,760 hours annually for the three "ASN Energy Policy and Program SME" FTEs, and 15,360 hours for all eight FTEs (excluding option CLINs).
• Past Performance Due Date: The correct due date for Past Performance Report Forms is April 3, 2026, at 10:00 AM EST, aligning with the SF 1449 proposal due date.
• Proposal Naming Convention: A specific naming convention for proposal volumes is not required, but clear and informative names are encouraged.
• CMMC Requirements: Offerors are not required to submit proof or evidence of their CMMC assessment with their proposal.
• Past Performance Submission: Past Performance Report Forms may be submitted to Ms. Harris only.
• Labor Category Access: Only the "ASN Energy Policy and Program SME" and "Installation Energy Execution and Policy Manager" require SIPR access. No IT II/III designation or privileged/administrative network access is required for any labor categories.
• Project Manager (PM) and Alternate PM: These roles are not required to be separate from the eight FTEs. Key personnel roles are expected to be full-time, with a minimum of one resource present on each workday. The PM and alternate will be issued a laptop as GFE.
• CPARs vs. Performance Report Form: Offerors may not submit a CPARS in lieu of the required Past Performance Report Form.

These clarifications address specific vendor inquiries, ensuring a clearer understanding of labor categories, hours, submission requirements, and personnel expectations. Bidders should ensure their proposals align with these clarified details, particularly regarding labor hour calculations and past performance submission procedures.

Form / Attachment / Pricing Sheet

This document is a Past Performance Report Form that must be completed and returned by potential bidders. Its purpose is to gather feedback on a contractor's past performance to aid the U.S. Naval Supply System (NAVSUP) Fleet Logistics Center Norfolk (FLCN) in evaluating the probability of successful contract accomplishment for the current solicitation.

• Contractor Information: Company Name, POC, Contract Number, Amount, Type, Period of Performance, Business Address, Phone Number.

• Reporting Agency Information: Command/Company Name, POC, Email Address, Business Address, Phone Number.

• Performance Evaluation Sections: Quality (Recruiting, Retention, Meeting Contract Requirements, Customer Satisfaction, Rework/Deficiencies, Innovative Work Applications), Timeliness (Meeting Schedules, Submission of Information/Reports/Invoicing), Responsiveness (Customer Concerns, Problem Resolution), Contractor's Cost Control.

• Additional Observations: Overall Strengths/Weaknesses, Satisfaction with Award, Likelihood of Re-hiring, Awareness of Similar Efforts.

• Complete and return by the solicitation due date: April 3, 2026, at 10:00 AM EST.

• Send to: Fleet Logistics Center Norfolk (FLCN) Contracting Department, Philadelphia Detachment, Attn: Shanna Harris, Email: shanna.c.harris.civ@us.navy.mil.

• Important Note: DO NOT return this form to the contractor who originated the request.

Bidders must ensure this form is accurately completed and submitted by the specified deadline. The information provided in this report will be used by the government to assess the past performance of offerors, which is a critical factor in the evaluation and award of contracts.

Form / Attachment / Pricing Sheet

This document outlines the Contract Administration Plan (CAP) for Fixed Price Contracts. It delineates the responsibilities of various government personnel, including the Procuring Contract Office (PCO), Contract Administration Office (CAO), paying office, and Contracting Officer's Representative (COR), in managing and administering contracts.

• Procuring Contract Office (PCO): Responsible for pre-award duties, inquiries during pre-award, Freedom of Information requests, contract term changes, and post-award conferences.
• Contract Administration Office (CAO): Responsible for matters specified in FAR 42.302 and DFARS 42.302, unless otherwise designated.
• Paying Office: Responsible for processing payments of proper invoices after acceptance.
• Contracting Officer's Representative (COR): Responsible for technical interface, contract surveillance, invoice review and approval, developing statements of work for change orders, and administrative duties. The COR is the primary technical point of contact but cannot issue contractual changes.
• Technical Assistant (TA): Assists the COR with routine administration and monitoring but cannot provide technical direction or clarification.

This document clarifies the roles and responsibilities of government personnel involved in contract administration. Bidders should understand who their points of contact will be for technical matters, inquiries, and contract administration throughout the life of a fixed-price contract. It emphasizes that only the PCO or CAO has the authority to modify contract terms, and any requests outside the scope of the contract must be promptly reported to the PCO.

Form / Attachment / Pricing Sheet

This document is a Past Performance Report Form that must be completed and returned by potential bidders. Its purpose is to allow the U.S. Naval Supply System (NAVSUP) Fleet Logistics Center Norfolk (FLCN) to evaluate a contractor's past performance on previous contracts. This evaluation is crucial for assessing the probability of successful accomplishment of the work required by the government for the current solicitation.

• Contractor Information: Company Name, POC, Contract/PO Number, Contract Amount, Contract Type, Period of Performance, Business Address, Phone Number.

• Reporting Agency Information: Command/Company Name, POC, Email Address, Business Address, Phone Number.

• Performance Areas to Evaluate:

  • Quality (Recruiting, Retention, Meeting Contract Requirements, Customer Satisfaction, Rework/Deficiency Reports, Innovative Work Applications)
  • Timeliness (Meeting Schedules, Submission of Information/Reports/Invoicing)
  • Responsiveness (Responding to Concerns, Problem Isolation/Resolution, Corrective Actions)
  • Contractor's Cost Control (Delivery at Agreed Price/Cost, Reasons for Changes)

• Additional Observations: Overall Strengths/Weaknesses, Satisfaction with Award, Likelihood of Future Work, Awareness of Similar Efforts.

• Complete and return by the solicitation due date (April 6, 2026, 5:00 PM EST).

• Send to: Fleet Logistics Center Norfolk (FLCN) Contracting Department, Philadelphia Detachment, Attn: Shanna Harris, Email: shanna.c.harris.civ@us.navy.mil.

• DO NOT RETURN TO THE CONTRACTOR WHO ORIGINATED THIS REQUEST.

• Provide detailed comments in each section.

• Attach additional pages if more comment space is needed.

Bidders must understand that this form is a critical component of the evaluation process. The information provided by past customers will directly influence the assessment of their past performance. Bidders should ensure they have a clear understanding of how this form is to be completed and submitted, and that they have a process in place to gather the necessary information from their past clients or contracting officers.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet intended to assist contractors in developing their price quotes for the EI&E ODASN Energy Requirement. It provides a breakdown of labor categories, estimated Full-Time Equivalents (FTEs), hours, and hourly rates for the Base Period of Performance (POP) and several option periods.

• Labor Categories: Includes roles such as ASN Energy Policy and Program SME, Installation Energy Execution and Policy Manager, Title 10 U.S.C. Authorities Support Specialist, Water Security and Resilience Manager, and Environmental Compliance Technical & Policy Lead.
• Base POP (June 16, 2026 - June 15, 2027): Details 8 FTEs totaling 9600 hours.
• Option Periods (June 16, 2027 - December 15, 2031): Outlines labor categories and hours for five option periods, including an additional ASN Installation & Facilities SME Support CLIN.
• FAR 52.217-8 Option: Specific details for the period June 16, 2031 - December 15, 2031.

This spreadsheet is for informational purposes only. Bidders must propose a total Firm-Fixed-Price (FFP) that covers all solicitation requirements. This is not a Level of Effort (LOE) contract. The provided labor categories and hours serve as a guide for developing a comprehensive price quote.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Information Form" intended for offerors to provide details about their performance on previous contracts. It serves as a template for bidders to submit relevant information that will likely be used by the government to evaluate their past performance as part of the overall proposal evaluation.

• Name of Offeror: To identify the bidding company.
• Contract Number, order number, or identifier: To specify the contract being referenced.
• Customer Name & Location: To identify the client for the referenced contract.
• Customer Point of Contact: Contact information for the client.
• Total dollar amount for this effort: Financial scope of the contract.
• Number of personnel (FTE) performing per year: Staffing levels.
• Period of Performance: Duration of the contract.
• Detailed description of the work performed: To demonstrate relevance to the current solicitation.
• Quality, delivery, or cost problem(s): Any issues encountered and their resolution.
• Subcontractor(s) Utilized: Information on any subcontractors used and their scope of work.

Bidders must complete this form accurately and thoroughly to provide evidence of their past performance. The detailed description of work performed, problem resolution, and subcontractor utilization will be critical for the government's evaluation of the offeror's ability to successfully perform the requirements of the current opportunity.

Form / Attachment / Pricing Sheet

This document is a Government Furnished Property (GFP) Attachment related to Solicitation Number N0018926RB005 for the ASN (EI&E) program. It lists items that the government will provide to the contractor.

• Requisitioned Item: HP Laptop, EliteBook 645 G10 Notebook PC.
• Quantity: 6
• Unit of Measure: Each
• Use As-Is: True
• Upgradable: Yes
• Serially Managed: No
• Property Classification: Equipment
• Property Usage: Return

This attachment informs potential bidders about specific equipment that will be provided by the government. Bidders should review this list to understand the resources they will have available for performing the contract, which may influence their proposal strategy and cost estimations.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for technical and analytical energy support services for the Assistant Secretary of the Navy (ASN) Energy, Installations and Environment (EIE) Deputy Assistant Secretary of the Navy for Energy (ODASN(E)). The government intends to award a Firm-Fixed-Price (FFP) Purchase Order contract.

The solicitation requires technical and analytical energy support services to enhance the Department of the Navy's energy, water, and other services. Specific tasks and deliverables will be detailed in the Performance Work Statement (PWS), Attachment 07.

• Contract Type: Firm-Fixed-Price (FFP) Purchase Order

• Period of Performance: Base period and multiple option periods are outlined, with the base period running from approximately June 16, 2026, to June 15, 2027. Option periods extend through December 15, 2031.

• Estimated Value: Not explicitly stated, but the NAICS code size standard is $19,000,000.00.

• Questions Due: March 25, 2026, 10:00 AM EST

• Proposals Due: April 3, 2026, 10:00 AM EST

• Submission Method: Electronically via email to Shanna Harris and Sean Bennett.

• Evaluation Criteria: Best-Value Trade-Off source selection procedures will be used. The evaluation consists of two phases:

  • Phase I: Facility Clearance (Acceptable/Unacceptable)
  • Phase II (in descending order of importance): Performance Approach, Management Approach, and Past Performance. These non-price factors are more important than price.

• Price will be evaluated on the basis of fair and reasonableness.

• Total Small Business Set-Aside.

• Offerors must be registered in the System for Award Management (SAM).

• Paper copies of this solicitation will not be issued.

• Offerors must submit proposals in two separate volumes: Non-Price Proposal and Price Proposal.

• Specific page limitations apply to proposal volumes.

• Cybersecurity Maturity Model Certification (CMMC) Level Requirements are applicable and must be met.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing specialized technical and analytical support to the Department of the Navy's (DON) Assistant Secretary for Energy, Installations, and Environment (ASN EI&E), with a primary focus on the Office of the Deputy Assistant Secretary of the Navy for Energy (ODASN(E)). The overarching goal is to enable the DON to meet statutory responsibilities for installation energy and water resilience, thereby strengthening warfighter readiness.

• Provide technical, policy, and analytical support to ODASN(E) and ASN EI&E.

• Assist in developing and executing energy, water, and environmental resilience strategies.

• Support statutory and regulatory reporting, policy development, and Secretariat taskers.

• Offer technical and financial expertise to enhance mission assurance and reduce risk.

• Facilitate strategic communications, training, and leadership engagements.

• Support programs related to energy and water resilience, infrastructure hardening, and critical systems.

• Provide optional labor support for unplanned requirements, such as Black Start Exercises (BSE) and urgent reports.

• Base period of performance: twelve (12) months.

• Four (4) twelve-month option periods.

• A six (6) month performance extension provision is included.

• Work will be performed primarily remotely or at the Pentagon, Washington, D.C. (seating not guaranteed).

• The Contractor shall perform to the standards defined in this contract.

• Quality Control (QC) and Quality Assurance (QA) plans are required.

• Performance ratings will be used (Exceptional, Very Good, Satisfactory, Marginal, or Unsatisfactory).

• Security: Secret level clearance is required. Contractor employees must obtain a DoW Common Access Card and an office building pass. Specific background investigations and training (e.g., AT Level I, iWATCH) are mandated.

• Personnel: Contractor personnel must be trained, competent, and capable, presenting a professional appearance. English fluency is required. Identification badges are mandatory.

• Travel: Contractor travel may be required and will be reimbursed on a cost-reimbursement basis, subject to NTE ceilings and Government approval.

• Government Furnished Property: The Government will provide online training, a cubicle at the Pentagon (when available), internet and network access, a government-issued laptop, and access to a scanner and printer.

• Data Rights: All documents and materials produced under this contract are Government-owned.

Form / Attachment / Pricing Sheet

This document is a DD Form 254, Contract Security Classification Specification. It is used to provide the necessary security classification guidance for classified information required for the performance of a classified contract or subcontract. It specifies the level of facility security clearance and safeguarding required for classified information or material.

• Clearance and Safeguarding: Details the required facility security clearance level and safeguarding requirements for classified information/material at the contractor facility.
• Contract Information: Identifies the contract type (Original, Revised, Final), prime contract number, solicitation number, and due date.
• Contractor and Subcontractor Details: Includes names, addresses, CAGE codes, and Cognizant Security Offices (CSOs) for the prime contractor and any subcontractors.
• Actual Performance Location: Specifies locations where the actual performance will take place.
• Access to Classified Information: Outlines the types of classified information the contractor will require access to (e.g., COMSEC, Restricted Data, National Intelligence Information, CUI).
• Contractor Actions: Specifies whether the contractor will receive, store, generate, fabricate, modify, or store classified information or material, or perform services only.
• Public Release: Defines the policy and authority for public release of information related to the contract.
• Security Guidance: Provides specific security classification guidance for the effort and identifies the point of contact for questions or challenges.
• Additional Security Requirements: Notes any requirements beyond the NISPOM.
• Inspections: Indicates if elements are outside the CSO's inspection responsibility or if specific government activities are responsible for inspections.
• Government Contracting Activity (GCA) and Point of Contact (POC): Provides details for the GCA and its POC.
• Certification and Signatures: Includes fields for official certification and signatures.
• Required Distribution: Lists the entities to which the form must be distributed.

This form is critical for bidders to understand the security requirements of the contract. It dictates the necessary security clearances, safeguarding procedures, and potential access to classified information that the contractor and its personnel must possess. Bidders must ensure they can meet these security requirements to be eligible for award. It also identifies the responsible government security points of contact for clarification.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) that specifies various data deliverables required from a contractor. It outlines the specific data items, their titles, subtitles, and associated contract references.

The CDRL details the following data items:

• Data Item 1: Statutory 2912 Economic Analysis and project justification.
• Data Item 2: Geothermal reinvestment (§ 2916).
• Data Item 3: Reports (including ERRES, Report to Congress, Requests for Information, and Annual Energy Performance and Resiliency Reports).
• Data Item 4: Programmatic Deliverables (PowerPoint briefings, Action/Info Memos, Excel spreadsheets).
• Data Item 5: Analytic Deliverables (policy development, taskers, briefs, spreadsheets, point-papers, proposal evaluations, meeting attendance, and DON dashboards).
• Data Item 6: Technical Deliverables (Info Memos, administrative tools, concise technical papers).
• Data Item 7: Leadership and Communication Support Deliverables (training, education, public engagements, testimony, meetings, planning, speaking events, POM issues).
• Data Item 8: Monthly Contract Progress Report.
• Data Item 9: Corrective Action Plan (CAP).

Each data item includes a submission date (typically 'ASREQ' or a specific date like 2026/03/31), distribution requirements, and remarks detailing the purpose and specific content expected.

This CDRL is crucial for bidders to understand the specific reporting and documentation requirements that will be part of the contract. It details the types of analysis, reports, and deliverables expected, including their format and submission timelines. Bidders must review these requirements to accurately estimate the effort and resources needed for contract performance and to ensure compliance.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) developed by the Government. Its purpose is to ensure that systematic quality assurance methods are used in the administration of Performance Based Service Contracts (PBSC). The QASP aims to verify that the contractor performs in accordance with specified performance metrics, delivers the quality of services required by the Performance Work Statement (PWS), and that the Government only pays for acceptable levels of service.

• Authority: Based on FAR Subpart 46.4.
• Scope: Outlines contractor responsibility for quality control and Government surveillance oversight.
• Responsibilities: Defines roles for the Contracting Officer (CO) and Contracting Officer's Representative (COR).
• Methods of QA Surveillance: Includes Customer Feedback and Random Checks/Periodic Inspection.
• Identified QA Surveillance Items: Mentions specific items from the PWS and compliance with DFARS 252.222-7007 and DFARS 252.222-7008.
• Documentation: Details requirements for the COR's Quality Assurance Surveillance file.
• Analysis of Contractor Performance: Describes monthly analysis of performance, including critical processes, schedule, deliverables, cost, and past performance.
• QASP Matrix: Provides a table outlining performance elements, requirements, surveillance methods, frequency, acceptable quality levels, and procedures for non-compliance.
• Incentives/Disincentives: Explains the CPARS reporting, potential for contract termination, non-exercise of options, and the issuance of Contract Discrepancy Reports (CDRs) for non-compliance. It also notes that contractors are incentivized to provide quality products to avoid corrective actions and maximize profit.

This QASP details how the Government will monitor and evaluate the contractor's performance. Bidders should review this document to understand the specific performance standards, metrics, reporting requirements, and consequences of non-compliance that will be applied to the contract. This information is crucial for developing a compliant and competitive proposal and for understanding the operational expectations if awarded the contract.