R499--INTENT TO SOLE SOURCE Instrument Etching and NuTrace Laser Scanner for VA San Francisco Healthcare System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 21, has issued an Intent to Sole Source award notice for Instrument Etching and NuTrace Laser Scanner services for the VA San Francisco Healthcare System. The VA intends to award a contract to Martin AIJS, LLC for surgical asset marking and data entry/editing services. This notice is not a request for competitive proposals.
Scope of Work
Martin AIJS, LLC will provide surgical asset marking services, including laser, electrochemical, and other marking methods, to maintain control of surgical inventory and enable instrument-level tracking through the CensiTrac system. Key services and requirements include:
- On-site instrumentation marking by 3-5 staff with PIV cards, certified to operate a Class 1 Laser.
- Data entry/editing to standardize vendor, catalog, substitute, and maintenance information within the SPS CensiTrac system.
- Marking and servicing a total of 20,000 instruments, with a minimum of 800 instruments per day.
- The service is expected to be completed within 30 days from its start date in FY 2026, with 8-hour workdays, 5 days a week.
- Services will be performed at San Francisco VAMC (SPS), 4150 Clement Street, San Francisco, CA 94121.
Contract Details
- Type: Intent to Sole Source (Special Notice)
- Intended Awardee: Martin AIJS, LLC
- Proposed Contract Period: September 17, 2026, through September 25, 2026
- Product Service Code (PSC): R499 (Other Professional Services)
- NAICS Code: 332812 (Industrial Valve Manufacturing)
- Set-Aside: None (Sole Source)
Submission & Response
This is not a solicitation. Interested parties capable of providing the same services by the required date must submit clear and convincing evidence of their capability via email to Lydia.anderson@va.gov by 10:00 AM PST on June 12, 2026. No telephone calls will be accepted. The Government's decision not to compete is at its sole discretion.