R499--Lidar Scanning of NAVAHCS Facility

Amendment / Modification

This amendment modifies Solicitation Number 36C26226Q0544.

• NAICS Code Change: The North American Industry Classification System (NAICS) code has been updated from 541360 to 541370.
• Offer Receipt Date Extended: The deadline for submitting offers has been extended.

• NAICS Code: Changed from 541360 to 541370.
• Close Date: Extended from April 30, 2026, at 11:00 AM to May 7, 2026, at 11:00 AM MDT.

Prospective offerors must note the updated NAICS code and the new deadline for offer submission. The hour and date specified for receipt of offers is extended to May 7, 2026, 11:00 AM MDT.

Amendment / Modification

This document is Amendment 0002 to Solicitation 36C26226Q0544.

• The primary change is the addition of the "S06 Amendment 36C26226Q0544 0002 Lidar Scanning" document.

No changes to proposal deadlines or submission requirements are explicitly mentioned in this amendment notice. Bidders should refer to the attached amendment document for full details.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding RFQ #36C26226Q0544, clarifying aspects of the solicitation.

• Set-Aside: The solicitation is an SDVOSB set-aside, and SAM.gov has been updated to reflect this.
• SF1149 Form: Vendors must provide the SF1149 form in its entirety with their response.
• Scope of Scanning: Only the interior of buildings requires scanning; exterior scanning is not required.
• Deliverables: The contractor will be responsible for delivering the 3D point cloud and CAD drawings of the floor plans, including assets. Specific folders will be required for these deliverables.
• Security/Access: Site access requires an escort from the VA for the entirety of the scanning, potentially including VA police. PIV badges assigned by the VA Police will also be necessary.
• Building List: A comprehensive list of 77 buildings is provided, totaling 675,299 square feet.

These clarifications refine the scope of work (interior scanning only) and confirm submission requirements (complete SF1149). Bidders should ensure their proposals align with these updated details.

Amendment / Modification

This amendment extends the close date for Solicitation 36C26226Q0544 to April 29, 2026. It also provides responses to vendor questions.

• Set-Aside Clarification: The solicitation is confirmed as an SDVOSB set-aside, and SAM.gov has been updated to reflect this.

• SF1149 Form: Offerors must provide the complete SF1149 form, not just pages 3 and 4 from the solicitation.

• Scope of Work (Exterior Scanning): Exterior scanning of buildings is NOT required. Only interior scanning is necessary, despite Box 20 of the SF1149 mentioning exterior scanning.

• Deliverables: In addition to the 3D point cloud, contractors must deliver CAD drawings of floor plans, including assets, organized into specific folders for each area.

• Site Access: Personnel will require PIV badges assigned by VA Police. An escort from the VA is mandatory for the entire scanning duration, potentially including VA police for specific areas.

• Building List and Square Footage: The amendment provides a comprehensive list of 66 buildings included in the scope, with a total square footage of 675,299. A detailed breakdown of buildings and their respective square footage is included.

• The proposal deadline has been extended to April 29, 2026.

• Offerors must ensure they are submitting the complete SF1149 form and adhere to the clarified scope regarding interior-only scanning.

Solicitation / RFP / RFQ

This solicitation is for Lidar Scanning services for the Northern AZ VA Healthcare System (NAVAHCS) campus. The scanning will cover the entire interior of all buildings, including floors and ceilings, mechanical floors, and basements.

• Comprehensive Lidar scanning of all buildings on the NAVAHCS campus.

• Scanning to include the entire interior of all buildings, floors, ceilings, mechanical floors, and basements.

• Product Service Code: R499

• NAICS Code: 541360 (Geophysical Surveying and Mapping Services)

• Response Date/Time/Zone: 04-30-2026 11:00 MOUNTAIN TIME, DENVER, USA.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Contracting Office Address: Department of Veterans Affairs, NCO 22 - Network Contracting, 3601 S. 6th Avenue, Tucson AZ 85723.

• Place of Performance: Department of Veterans Affairs, Northern AZ VA Healthcare System, 500 N Highway 89, Prescott AZ 86313.

• Point of Contact: Kyle Cipra, Contract Specialist, kyle.cipra@va.gov.

• Referenced documents include 'Amendment LIdar Scanning' and 'Attachment 1 Q and A RFQ 36C26226Q0544'.

Solicitation / RFP / RFQ

This solicitation is for Lidar scanning technology services to create new and updated floor plans, sections, reflected ceiling plans, and BIM models of all buildings and sites at the Northern Arizona VA Health Care System (NAVAHCS) in Prescott, Arizona. The goal is to provide a 3D point cloud for updating CAD drawings and implementing the ArcGIS Indoors Program.

• Lidar Scanning: Scan the entire interior of specified buildings (listed by number and T-codes) for all floors, including mechanical floors and basements. This includes scanning every room from floor to ceiling tiles, interior common areas, hallways, and non-enclosed areas.

• 3D Point Cloud: Create a 3D point cloud data in E57 and LAS format, suitable for hyper-realistic viewing. The data will be used for CAD plans, sections, elevations, and BIM models.

• Geo-location and Resolution: Collect geo-location information for all scans. All scans must have a minimum resolution of +/- 4mm.

• Asset Scanning: Scan and label applicable assets such as faucets, toilets, and AC terminals.

• Site Installation Scanning: Scan every monument and land installation to include their footprint in drawings and models (excluding those less than 1").

• Minimizing Disruption: Scanning in active areas must be done with minimal disruption to staff and patients. Off-hour work is encouraged for interior clinical spaces.

• Drone Usage: Any drone usage on federal property requires an approved permit before work begins.

• Submission: Final submission package must be organized into folders by building, with appropriately named files.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Estimated at 30 days from start to finish.

• Offer Submission: Offers must be submitted electronically to kyle.cipra@va.gov by the date and time specified in Block 8 of the SF-1449. No zip files or facsimile offers will be accepted.

• Questions Deadline: Written questions must be received by 11:00 a.m. MST on April 21st, 2026.

• Evaluation: Offers will be evaluated based on Price, Past Performance, and Technical Requirements. The Government anticipates award without discussions.

• Required Files for Offer:

  • File #1: General Information and Price/Cost Schedule (SF 1449 and amendments, Blocks 12, 17a, 30a, 30b, 30c).
  • File #2: Experience (minimum two prior healthcare contracts with Lidar scanning scope).
  • File #3: Technical Requirements (Email confirmation of VA financial system registration and completed 852.219-75 VA Notice of Limitations on Subcontracting Certificate).

• NAICS Code: 541360 (Geophysical Surveying and Mapping Services).

• Size Standard: $28.5 Million.

• Set-Aside: This acquisition is set aside for Small Business.

• HUBZone: Notice of Price Evaluation Preference for HUBZone Small Business Concerns is included.

• OSHA 10-Hour Construction Safety training is required for all contractor and sub-contractor employees.

• A VA approved ICRA permit is required before starting work.

• Security badges will be required for all contracted employees.

• Smoking is prohibited on the NAVAHCS Campus.

• The IT security requirements for Certification and Accreditation (C&A) do not apply.

Solicitation / RFP / RFQ

This solicitation is for Lidar Scanning services for the Northern Arizona VA Healthcare System. The government is procuring these services to obtain detailed spatial data of the healthcare system's facilities.

• The primary deliverable is Lidar scanning of the Northern Arizona VA Healthcare System.

• Specific details regarding the scope and technical requirements are expected to be found in the attached document referenced in the description.

• Not explicitly stated in the provided text, but the solicitation number is 36C26226Q0544.

• Response Date/Time/Zone: April 27, 2026, 11:00 AM Mountain Time, Denver, USA.

• Further details on submission and evaluation criteria are likely within the referenced attached document.

• No specific set-aside information is provided in this excerpt.

• The contracting office is located in Tucson, AZ (ZIP 85723).

• The place of performance is Prescott, AZ (ZIP 86313).

• The Product/Service Code is R499 and the NAICS Code is 541360.

• The Point of Contact is Kyle Cipra (kyle.cipra@va.gov).

• A document titled "S02 RFQ 36C26226Q0544 Lidar Scanning_NAVAHCS" is referenced as an attachment containing further details.