R602--White City Path & Lab and Pharmacy Courier Services Between SORCC and CBOCs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 20, is soliciting proposals for Pathology & Laboratory and Pharmacy Courier Services for the White City VA Medical Center in White City, Oregon. This requirement is for a Firm Fixed-Price, 5-year Indefinite Delivery Indefinite Quantity (IDIQ) contract. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due by March 24, 2026, at 1:00 PM MDT.
Scope of Work
The awarded contractor will provide comprehensive courier services between the VA Southern Oregon Rehabilitation Center & Clinics (SORCC) and its Community-Based Outpatient Clinics (CBOCs). Services include the pickup and delivery of medical records, medications, supplies, and various laboratory specimens (including Class B, biological, and exempt human specimens). Transport must comply with DOT and OSHA regulations. Vehicles must be sanitary, display company branding, and be equipped with biohazard spill kits. Drivers require training in the safe transport of infectious/diagnostic specimens. A contingency plan for patient notification of delays is also required.
Contract & Timeline
- Contract Type: Firm Fixed-Price, Indefinite Delivery Indefinite Quantity (IDIQ)
- Duration: Base year (November 1, 2026 - October 31, 2027) with four one-year option periods.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Response Due: March 24, 2026, at 1:00 PM MDT
- Place of Performance: Department of Veteran Affairs, White City VA Medical Center, Clinical Laboratory and Pharmacy, Bldg. 201 Rm 150, 8495 Crater Lake Hwy, White City OR 97503.
- Product Service Code: R602 (Courier And Messenger Services)
- NAICS Code: 492110 (Couriers and Messengers)
Key Clarifications (Amendment 0001)
- Pickup/Delivery Locations: No new CBOCs are planned for Southern Oregon.
- Pickup/Delivery Times: Times in the Performance Work Statement are fixed operational windows. Minor adjustments may be coordinated with facility staff but must not impact specimen handling or patient care and require advance approval.
- Temperature Control:
- Pathology/Laboratory Specimens: Active temperature monitoring devices are not required, as pre-validated transport containers are used. The lab will verify specimen validity upon receipt.
- Pharmacy Items (requiring temperature control): Active temperature monitoring devices are required during transport.
- Proof of Liability Insurance: A broker letter confirming insurability and immediate bindability upon award will satisfy the requirement for quote submission.
Submission & Evaluation
Offerors must submit proposals electronically to Nazanin Kreiner (nazanin.kreiner@va.gov). Evaluation will be based on Low Price, meeting minimum performance/capability requirements, and acceptable past performance. Required documents include a completed SF 1449, proof of insurance (broker letter acceptable), and compliance with VAAR 52.219-75. Offerors must be registered in SAM and be certified SDVOSBs listed in the SBA certification database, providing their SAM UEI and tax ID.