R614--Black Hills VABHCS Document Destruction Services Sources Sought
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Black Hills VA Healthcare System, is conducting market research through a Sources Sought notice for Document Destruction Services. This effort aims to identify capable vendors for weekly services at three campuses in South Dakota. Responses are due June 7, 2026.
Scope of Work
The contractor will provide all labor, equipment, and supervision for commercial document destruction and disposal. Key requirements include:
- Locations: Fort Meade VA Campus, Hot Springs VA Campus, and Rapid City CBOC.
- Frequency: Weekly service, Monday through Wednesday, 7:00 am - 3:30 pm.
- Equipment: Provide lockable, 96-gallon wheeled bins for document storage.
- Destruction Standards: Shred paper to VA Directive 6371 (1x5mm particles or 3/32-inch screen). Shred/incinerate CDs, DVDs, floppy disks, magnetic tapes, and prescription bottles to final destruction standards.
- Process: Provide "Interim Destruction" onsite and "Final Destruction" offsite, or "Final Destruction" onsite if capable. A "Certification of Destruction" is required.
- Compliance: Adhere to HIPAA Business Associate Agreement (BAA), VA Privacy Training, and obtain VA Personal Identification Verification (PIV) badges for personnel. Contractor staff must wear uniforms and visible VA Contractor ID.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: None specified (market research stage)
- Response Due: June 7, 2026, 22:00 UTC
- Published: May 28, 2026
- Note: No contract awards will be made from this announcement.
Evaluation
Responses will be used for market research purposes to determine potential acquisition strategies, including small business participation and overall industry capability.
Additional Notes
Interested vendors must email their contact and organization information, along with a descriptive proof of capability, to Jeffrey.Brown8@va.gov. Responses must also include answers to specific questions regarding socio-economic category, existing government contracts (e.g., FSS, GSA), and subcontracting plans (percentage and tasks). Only emailed responses will be considered.