R614--Document Destruction - NF/SG VHS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 8, has issued an amendment to solicitation 36C24826Q0460 for Document Destruction Services for the North Florida/South Georgia Veterans Health System (NF/SGVHS). This Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity requires secure, on-site destruction of confidential paper records. The offer due date has been extended to May 1, 2026, at 4:00 PM EST.
Scope of Work
The requirement is for comprehensive document destruction services, including secure collection, handling, and on-site shredding of confidential paper records containing Personally Identifiable Information (PII) and Protected Health Information (PHI). Key deliverables include providing secure, locked collection containers (32, 64, and 95-gallon equivalents), scheduled and on-demand collection, maintaining a secure chain-of-custody, and issuing Certificates of Destruction (COD) for each service visit. Off-site destruction is not authorized.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP)
- Period of Performance: One (1) base year with four (4) one-year option periods, totaling a potential of five (5) years.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Product/Service Code: R614 - Paper Shredding Services
Key Clarifications from Amendment
- SDVOSB Prime with Subcontractor: Offers from SDVOSB prime contractors utilizing subcontractors for on-site destruction are acceptable. However, the prime must comply with VAAR 852.219-75, performing at least 50 percent of the cost of personnel for contract performance, and remain responsible for overall performance.
- NAID AAA Certification: Certification can be held by the entity performing the on-site destruction services (e.g., subcontractor), provided all applicable standards are met. Offerors must clearly demonstrate how all requirements will be satisfied.
- Waycross VA Outreach Clinic: This location shall be serviced every six (6) weeks. Offerors must base their pricing on this frequency.
- CLIN Structure: Primary CLINs (e.g., 0047) are for informational purposes, identifying location and service frequency. Pricing must be entered only in the corresponding subCLINs (e.g., 0047AA), representing the total monthly cost for all services at that location. Primary CLINs shall not be separately priced.
Submission & Evaluation
- Offer Due Date: May 1, 2026, at 4:00 PM EST.
- Submission Method: Email only to John.Shultzaberger@va.gov.
- Evaluation Criteria: Award will be made to the responsible offeror representing the best value using a comparative evaluation (tradeoff) process, considering Technical Capability, Past Performance, and Price. Non-price factors are more important than price.
- Eligibility: Offerors must be registered and verified in the Small Business Administration (SBA) and System for Award Management (SAM.gov).
Contact Information
- Contracting Officer: John H. Shultzaberger
- Email: John.Shultzaberger@va.gov
- Phone: 352-214-5135