R614--Document Destruction Services Request for Information
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Veterans Benefits Office, is conducting strategic market research through a Request for Information (RFI) for Document Destruction Services. This RFI seeks industry input on a draft Performance Work Statement (PWS) for confidential on-site shredding at the Providence VBA Regional Office, RI. This is not a solicitation for quotes, and no contract will be awarded from this RFI. Responses are due by June 15, 2026.
Scope of Work
The draft PWS outlines requirements for confidential on-site shredding of paper documents at the Providence VBA Regional Office, located at 380 Westminster Street, Providence, RI 02903. Services are required bi-weekly, with up to three additional unscheduled services annually, for an estimated volume of up to two 95-gallon bins per month. Shredding must occur on-site at the loading dock, witnessed by a VA employee, and comply with VA Directive 6371 to ensure materials are unreadable or unreconstructable. The contractor will provide two 95-gallon bins with wheels, locks, and a slot. The anticipated period of performance includes a base year and four one-year option periods. Key requirements include providing a Certificate of Destruction, personnel undergoing background checks, and completing VA privacy and security training.
Requested Information
Respondents are invited to submit comments, suggestions for improvement, and information on typical industry standards or best practices related to document destruction services. Submissions should include the company/institute name, point of contact, email address, and Unique Entity Identifier (UEI) number.
Submission Details
Responses must be emailed to Joshua.Gallien@va.gov by 10:00 AM EST, June 15, 2026. The subject line of the email should be: RFI #36C10D26Q0115, Document Destruction.
Contract & Timeline
- Type: Request for Information (RFI) for market research purposes.
- Set-Aside: None specified.
- Response Due: June 15, 2026, 10:00 AM EST.
- Published: May 29, 2026.
Important Notes
Telephone inquiries will not be accepted. The government will not reimburse respondents for RFI submissions, and respondents will not be notified of the results of this RFI.