R614-- Prov Shredding service FY26 Base + 4 Years Due 5/29/26 1300hrs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) Providence Healthcare System is soliciting proposals for Document Shredding Services for its facilities in Providence, RI, and associated Community Based Outpatient Clinics (CBOCs). This is a Total Small Business Set-Aside acquisition for a firm fixed-price purchase order. Amendment 0001 corrected a typographical error in Section E.5. Offers are due May 29, 2026, at 13:00 EDT.
Scope of Work
The contractor will provide comprehensive document destruction services for Government documents containing sensitive, confidential, and medical records. Key requirements include:
- Maintaining liability insurance.
- Complying with federal and state regulations for transportation and destruction of medical documentation.
- Furnishing all necessary containers and keys.
- Shredding documents in accordance with VA Directive 6371 guidelines.
- Providing a written "Certificate of Destruction" monthly.
- Ensuring secure handling and storage of PII and other VA sensitive information.
- Ensuring contractor personnel undergo background investigations.
Contract & Timeline
- Contract Type: Non-personnel service, firm fixed price purchase order.
- Period of Performance: A base year (July 1, 2026 - June 30, 2027) with four subsequent option years.
- Estimated Value: $16.5 Million for the base year.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 561990 (All Other Support Services), with a size standard of $16.5 Million.
- Offer Due Date: May 29, 2026, at 13:00 EDT.
- Questions Deadline: May 12, 2026, at 13:00 EST.
- Published Date: April 28, 2026.
Evaluation
Proposals will be evaluated based on Price, Technical capability, and Past Performance. The technical evaluation will assess compliance with VA Directive 6371, the provided Certificate of Destruction example, the plan for final destruction, recycling capability, corporate experience with PII/sensitive information, and the quality control plan.
Additional Notes
FAR clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated. Applicable wage determinations are listed in Section D.1 and can be viewed on beta.sam.gov. The point of contact is Jeffrey S Fleming, jeffrey.fleming@va.gov.