R799--Relocation Service - Sterilization Processing Service and Supplies

Form / Attachment / Pricing Sheet

This document contains the Furniture, Fixtures, and Equipment (FF&E) Plan, Phase 1, for the renovation and expansion of the Sterile Processing Services (SPS) / Central Sterile Supply (CSS) at the VA Palo Alto Healthcare System. It details the layout and placement of equipment and furniture within various rooms and areas of Building 100.

• Floor plans illustrating existing and new layouts for different areas including:
  • Overall Existing and New B-100 Basement Floor Plans (VA-001, VA-003)
  • Overall New B-100 First Floor Plan (VA-002)
  • Enlarged partial floor plans for specific rooms (e.g., FB-360, FB-220) (VA-004C)
  • New SPS Temporary Modular Building 1 Floor Plan (VA-005)
  • New SPS Temporary Swing Space at FB-250 Room and STERIS Trailers Floor Plans (VA-007)
  • New SCS Temporary Swing Space at GB-101 & 103 Rooms Floor Plan (VA-008)
  • New/ Existing SCS Space in Room FB-220 Floor Plan (VA-009)
  • SCS New/Existing FB-360 Room Floor Plan (VA-010)
• Legends indicating new equipment and furniture, and proposed locations for power and data.
• Sheet notes detailing specific items to be relocated, removed, or remaining, along with coordination instructions.
• Equipment and Furniture Schedule (VA-011) which lists specific items.

This document is crucial for bidders to understand the scope of work related to FF&E for the SPS/SCS renovation. It provides detailed layouts and lists of equipment and furniture, which will inform procurement, installation, and logistical planning for any vendor involved in this project. Bidders should review the specific room layouts and the equipment schedule to understand the scale and nature of the FF&E requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide deactivation and activation services for the Veterans Health Administration (VHA) at the Palo Alto, California campus, supporting the Supply Chain Service (SCS) and Sterile Processing Services (SPS) Functional Realignment Project.

• Activation Services: Relocate services (equipment, furniture, sterile supplies) from existing areas to three new temporary modular buildings and four to five existing basement rooms.
• Deactivation Services: Disassemble and dispose of old equipment, relocate furniture to VA storage, and remove wall-mounted fixtures from the existing Sterile Processing area.
• Services include Furniture, Fixtures, & Equipment (FF&E) moves, installation, and equipment disassembly/reassembly.
• Contractor must develop a detailed move plan and execute it upon completion of the new modular buildings.
• Contractor is responsible for repairs of any damaged FF&E items or building infrastructure.
• Removal of all trash and recyclable materials daily.
• Removal of site preparation materials within three business days of punch list resolution.

Base Period: 07/01/2026 - 12/31/2026

• Contractor must coordinate closely with end-users and the Contracting Officer's Representative (COR) to minimize service disruption.

• On-site inspection required prior to FF&E moves and installation.

• Damage identification must be reported to the COR within one business day.

• Punch list items must be resolved within two weeks of FF&E moves and installation.

• Maintain clear ingress/egress paths.

• Clean condition of vacated spaces (swept hard surfaces, vacuumed carpeted areas).

• Personnel: Senior Program Manager (Min 10 Yrs Exp), Project Manager (Min 5 Yrs Exp), Team Leader (Min 5 Yrs Exp), Furniture Installers/Movers (Min 3 Yrs Exp), Equipment Installers/Movers (Min 3 Yrs Exp).

• Key Personnel (KP) must be permanent employees and cannot be subcontracted.

• All personnel must be US citizens or have appropriate work permits.

• Contractor must comply with VA security, access, and badging requirements.

• Provide appropriate materials handling equipment (MHE) and safety equipment.

• Wear visible identification.

• Contractor vehicles must meet Federal, State, and local specifications and regulations.

• Contractor vehicles must be fitted with lift gates.

• Hours of Performance: Approximately 80% during normal business hours (Mon-Fri, 8 AM-4:30 PM), 20% during non-business hours/weekends.

• Contract Type: Firm Fixed Price.

Sources Sought Announcement

This is a Sources Sought Announcement for relocation support services for the VA Palo Alto Health Care System (VAPAHCS). No solicitation is currently available. The Department of Veterans Affairs (VA) is gathering information to determine its procurement strategy. This announcement is preliminary and subject to modification.

Interested contractors should review the attached DRAFT Performance Work Statement (PWS) for detailed service requirements. The PWS outlines the scope of relocation support services needed.

Not applicable at this stage, as this is a Sources Sought announcement and no solicitation is currently available.

Contractors must respond via email to Gary.Christensen@va.gov by 10:00 A.M. PST on 04/29/2026. Responses will be used to determine the government's business type decision.

Respondents must provide their company's Socioeconomic Status (e.g., small business, large business, SDVOSB, VOSB). If SDVOSB or VOSB, registration with the Small Business Administration is required. A Limitations on Subcontracting clause (50% of personnel costs) will apply per FAR 52.219-14 and FAR 52.219-27.

• Company's legal name and Unique Entity ID (SAM)

• Primary point of contact (phone, email)

• Capability Statement demonstrating ability to perform PWS services

• Description of relevant experience and similar projects (Government/Commercial)

• Details on prime contractor performance vs. subcontracting plans (including percentage)

• GSA Contract Number (if applicable)

• Completed attached informational price estimate

• Contractors must be registered in the System for Award Management (SAM).

• The NAICS Code is 561210 (Facility Support Services) with a small business size standard of $47.0 Million.

• Failure to provide requested information may result in non-consideration.

• RFQ number 36C26126Q0601 should be referenced on all correspondence.