Ramey School Floor Replacement

Amendment / Modification

This amendment to Solicitation HE125426QE048 provides the following updates:

• Clarifies that the project is tax-exempt, and offerors shall not include local construction taxes in their pricing.

• Revises Volume II - Price Instructions to explicitly state that quotes must exclude construction taxes.

• Volume II - Price Instructions

• Offerors must ensure their pricing excludes local construction taxes as per the clarification.

• The due date for offers remains unchanged unless otherwise specified in a future amendment.

Amendment / Modification

This amendment to the solicitation HE125426QE048 serves the following purposes:

• Incorporates answers to questions received from prospective offerors. The "26QE048_Q&As_050726" document is now an attachment.

• Adds FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors" (Deviation 2026-00038), effective April 2026.

• Clarifies that "option items" mentioned in the Questions and Answers are for informational purposes only and will not be evaluated for award.

• The "Questions and Answers" document is incorporated as an attachment.

• FAR Clause 52.222-90 is added.

• All other terms and conditions of the original solicitation remain unchanged.

• Offerors must acknowledge receipt of this amendment.

• Proposal deadlines and evaluation factors are not explicitly stated as changed, but offerors should review the incorporated Q&A document for any potential impact on their proposals.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Amendment 00002 for the HE125426QE048 opportunity, clarifying requirements for flooring installation in classrooms.

• Flooring Specifications: No minimum technical specifications for vinyl flooring are provided. Offerors can propose and recommend any flooring specifications. Both LVT and sheet vinyl are equally acceptable.
• Scope of Work: The scope includes cove base, baseboards, wall trims, and transition strips. Removal of existing topping/substrate is included. The Government will clear rooms of furniture and equipment, but a construction cleanup is the contractor's responsibility.
• Hazardous Materials: No ACM is present. LBP testing has not been conducted by the Government. Any hazardous material encountered will be handled via contract modification.
• Performance Window: Work is anticipated to occur during the summer recess, from June 8, 2026, through August 10, 2026. Offerors may provide separate pricing for vapor barriers and moisture testing, but these items will not be evaluated for award.
• Site Conditions: No assumed baseline condition for the existing slab. Unforeseen issues will be addressed as needed. The Government will not provide lead-negative certification; contractors may need to perform sampling.
• Utilities: 120 Volt 20 amp circuits are available. Any other voltage or higher amps, including generators, are the contractor's responsibility.
• Wall Base: Wall base is considered part of the contract, and the area is available for viewing to determine linear feet. Transoms are required for floor continuity.

This document clarifies scope, material requirements, site conditions, and responsibilities, which may impact bidder pricing and proposal preparation. It confirms that certain items (e.g., vapor barriers, moisture testing) are not evaluated for award. The performance window is tied to the summer recess.

Other / Unclassified

This document provides information regarding a site visit for an upcoming opportunity. It details the date, time, and location of the site visit, as well as instructions for participation.

• Date and Time: The site visit is scheduled for April 30, 2026, at 10:00 AM US Eastern Time.
• Location: Ramey School, located at 201 Arch Road, Aguadilla, Puerto Rico 00603.
• Attendance: Non-attendance does not exclude contractors from competition, but attendance is encouraged.
• Representative Limit: A maximum of two company representatives per offeror are permitted.
• Registration: To participate, offerors must email their full name, company name, cell phone number, and email address to Mr. Juan Lopez Morales (juan.lopezmorales@dodea.edu) and Jason Shirley (jason.shirley@dodea.edu).
• Registration Deadline: The deadline to register for the site visit is April 28, 2026, at 10:00 AM ET. Failure to meet this deadline will prevent attendance.

Amendment / Modification

This amendment modifies the solicitation by:

• Providing site visit information.

• Extending the deadline for questions from April 30, 2026, to May 5, 2026, at 4:00 PM Eastern Time.

• Extending the deadline for quotes from April 30, 2026, to May 14, 2026, at 4:00 PM Eastern Time.

• Response Due Date: Extended from April 30, 2026, to May 14, 2026.

• Attachments: A "Site Visit" attachment has been added.

• The deadline for submitting questions has been extended to May 5, 2026.

• The deadline for submitting quotes has been extended to May 14, 2026.

• Bidders should review the new "Site Visit" attachment.

Solicitation / RFP / RFQ

This solicitation (HE125426QE048) is for the "Ramey School Floor Replacement" project. The government is procuring services for demolition, materials and installation, and cleanup and disposal related to floor replacement at Ramey School.

• Demolition as per Section 2.1 of the Performance Work Statement (PWS).

• Materials and Installation as per Sections 2.2, 2.3, and 2.4 of the PWS.

• Cleanup and Disposal as per Section 2.5 of the PWS.

• The Product Service Code (PSC) is Z1CA.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: June 8, 2026, to August 10, 2026.

• Estimated Value: USD 19,000,000.00 (This is the size standard for the NAICS code, not necessarily the contract award amount).

• Quotes are due by April 30, 2026, at 04:00 PM Local Time.

• Quotes must be submitted electronically via email to the Contracting Officer and Contract Specialist.

• Evaluation will be based on Price and Technical Capability.

• The agency will first evaluate prices and then assess the lowest-priced quote for technical acceptability. This process will continue until a technically acceptable offer is found.

• Offerors must be registered in the System for Award Management (SAM).

• This acquisition is set aside for Women-Owned Small Business (WOSB).

• The North American Industry Classification System (NAICS) code is 238330.

• The solicitation includes FAR clauses incorporated by reference and DFARS clauses incorporated by full text and by reference.

• Payment requests and receiving reports must be submitted electronically via Wide Area WorkFlow (WAWF).

• The offeror agrees to hold prices firm for 120 calendar days from the quote due date.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the removal of existing flooring and the installation of new flooring in two classrooms at Ramey Unit School.

• Location: Ramey Unit School, northwest Puerto Rico.

• Area: Approximately 1,636 square feet total, comprising two classrooms:

  • Classroom 1: 37 ft x 28 ft (approx. 1,036 sq ft)
  • Classroom 2: 20 ft x 30 ft (approx. 600 sq ft)

• Tasks:

  • Demolition and removal of all existing flooring materials, adhesives, fasteners, and residual materials.
  • Subfloor inspection and correction of any deficiencies.
  • Floor leveling to achieve a flat, smooth, and even surface.
  • Installation of vinyl flooring (LVT or Sheet Vinyl) according to manufacturer specifications.
  • Cleanup and disposal of all construction debris and excess materials in compliance with regulations.

• Materials: Contractor to provide all labor, materials, tools, equipment, and supervision.

• All work must comply with applicable federal, state, and local building codes, safety regulations, and manufacturer installation guidelines.

• Subfloor must be free of imperfections to prevent telegraphing.

• Final work areas must be left clean, broom-swept, and ready for occupancy.

• Work is to be completed during the school summer break.

• Security Clearances: All personnel must have necessary security clearances to access DoD networks and systems. Contractor is responsible for verification.

• Building Access: Coordinate all access requirements with DoDEA security personnel. Advance notice and documentation are required.

• Work Hours: Access to DoDEA facilities is only during authorized work hours, subject to COR/FOS approval. Work must be completed during school summer break.

• Permits & Passes: Contractor is responsible for obtaining all necessary permits and passes. Security pre-clearance is required for base access.

• Safety: Adhere to OSHA, EM-385, and other applicable safety regulations.

• Contractor Personnel: Must present a neat appearance and be easily recognized as contractor employees.

• No Smoking: Smoking is prohibited on school campus.

• Flooring Selection: Proposed flooring material types and color selections must be submitted to the COR/FOS for review and approval prior to procurement or installation.

• Work/Installation Schedule (submit no later than 48 hours before scheduled work)

• Request for Flooring Type (within 14 days after Purchase Order Award)

• Photos of Site (before, during, and after floor installation)

• Pre-Inspection (must be scheduled 3 working days prior)

• Final Inspection (must be scheduled 3 working days prior)