Recreation Janitorial Services, Winhall Brook Camping Area at Ball Mountain Lake, South Londonderry, VT

Form / Attachment / Pricing Sheet

This document is a "Solicitation Survey" designed to collect essential information from potential bidders to assess their qualifications and capabilities for an upcoming solicitation. It must be completed and submitted with a quote to receive consideration.

• Company Information: Name, SAM CAGE Code, address, POC details, and type of business.
• Experience: Years of experience in services, prime contracting, and federal government contracts. Includes specific questions about past failures to complete work.
• Key Personnel: Information on the number of employees (minimum/maximum) and whether they are regularly on payroll. Anticipated number of employees for the project.
• Subcontracting: Details on prime contractors hiring subcontractors, including name, location, and required teaming arrangement documentation.
• Employee Experience: Placeholder for individual employee details (current position/title and years of experience).
• Certificates/Licenses: Requires submission of certificates for specific areas (e.g., First Aid/CPR, Competent Person in Fall Protection, Rope Access) or a plan for obtaining them. Vendors are cautioned not to edit this section.
• References: Past performance information, requiring details on up to three relevant contracts completed within the past three years, including agency, contract number, value, POC, start/end dates, and scope of project. Government contracts are preferred.
• Statement Certification: A certification by an official that the provided information is accurate and complete.

This survey is critical for bidders to demonstrate their suitability for the opportunity. It directly impacts the evaluation of their experience, personnel, and past performance. Failure to provide complete and accurate information may prevent consideration for the solicitation.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotations (RFQ) for Recreation Area Janitorial Services at the Winhall Brook Camping Area, located in South Londonderry, VT. The U.S. Army Corps of Engineers is procuring these services.

The services include:

• Spring Cleanup (Annual)
• Cleaning of Restrooms and Dishwashing Stations (Daily)
• Picnic Table and Picnic Shelter Cleaning (Monday & Friday)
• Lean-to Shelter Cleaning (Monday & Friday)
• Fire Ring and Grill Cleaning (Monday & Friday)

Detailed service requirements are outlined in the Performance Work Statement (PWS).

• The contract period of performance includes a base year (May 1, 2026 - December 31, 2026) and two (2) option years.

• Option Year 1: January 1, 2027 - December 31, 2027

• Option Year 2: January 1, 2028 - December 31, 2028

• The solicitation is for commercial products and services.

• Quotes are due by 02:00 PM on March 27, 2026.

• Quotes must be submitted via email to the Contract Specialist, Alicia N. LaCrosse.

• Evaluation factors will include technical, price, and past performance.

• A comparative evaluation will be performed to select the best value.

• Site visits are highly recommended prior to submitting a quote.

• Vendors must be registered in the System for Award Management (SAM) with an 'Active' status.

• This acquisition is set aside for Small Business.

• NAICS Code: 561720 (Services - Exterminating and Pest Control Services)

• Size Standard: $22,000,000.00

• Vendors must review the "Addendum to 52.212-1" and "Addendum to Evaluation" for detailed instructions and criteria.

• The mandatory solicitation survey must be completed and returned with quotes.

• Previous contract awarded to GERMRIP LLC for $81,900.00.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Performance Work Statement (PWS) for Recreation Area Cleaning Services at the Winhall Brook Camping Area, managed by the US Army Corps of Engineers, Ball Mountain Lake, South Londonderry, VT.

• The PWS details the services required for the cleaning and maintenance of the Winhall Brook Camping Area.

• Specific tasks include general cleaning, waste management, and potentially other maintenance activities within the campground.

• The camping area is open from the 3rd Friday in May through Columbus Day.

• The location is Winhall Brook Camping Area, 919 Winhall Station Road, South Londonderry, VT 05155.

• The document includes campground rules and regulations that may impact service delivery or contractor operations, such as:

  • Reservation and site occupancy limits.
  • Rules regarding fires, including permitted locations and restrictions on gathering or cutting wood.
  • Vehicle limitations and prohibitions on off-road or all-terrain vehicles.
  • Quiet hours (10 pm to 6 am) and generator usage times.
  • Leash requirements and restrictions for pets.
  • Cancellation policies for reservations.

• A campground map is provided, indicating various facilities and areas within the campground.