REFRIGERATION SYSTEM & OUTSIDE CONTROL REPLACEMENT

Form / Attachment / Pricing Sheet

This document is a "Past Performance Information Form" that contractors must complete to demonstrate relevant past performance or state that they possess no relevant past performance. It is used to gather information about previous contracts that are of similar scope, magnitude, and complexity to the current solicitation.

• Past Performance Requirement: Quoters must submit a maximum of three (3) current/previous contracts performed within the last three (3) years that are similar in nature to the solicitation.
• Information Required per Reference:
  • Contract number, name and address of the Government agency or commercial entity.
  • Description of work/services provided.
  • Point of contact (name, phone number, e-mail address).
  • Date of contract award.
  • Period of performance.
  • Initial and current contract value.
  • Extent of subcontracting.
• Newly Formed Entities: Should list key personnel and applicable resources to demonstrate relevance.
• Problem Description: Quoters are encouraged to describe any problems encountered and corrective actions taken.
• Form Fields: Includes sections for Vendor Name, Contract Number, Contract Type, Government Point of Contact, Government Telephone Number and E-mail, Total Dollar Value, Type of Service(s) Provided and Location(s), Period of Performance, Detailed description of work performed, and Subcontractor information.

This form is critical for bidders to provide evidence of their capability and experience relevant to the solicitation. Failure to provide complete and accurate information may impact the evaluation of past performance. Bidders should carefully select their references and provide detailed descriptions to demonstrate the similarity of past efforts to the requirements of this solicitation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) under number 1305M226Q0090. It seeks non-personal services for the replacement of refrigeration systems and outside controls for the F108 and F109 Environmental Challenge Rooms at the Hollings Marine Laboratory in Charleston, SC. The government is procuring these services to restore critical laboratory research capabilities, improve energy performance, reduce maintenance, and eliminate reliance on obsolete refrigerants.

• Replacement of existing evaporator units, condensing units, hot gas systems, and outside control systems for F108 and F109 Environmental Challenge Rooms.

• All work must result in fully operational, code-compliant, energy-efficient, and BAS-integrated systems.

• New systems must meet or exceed existing cooling and heating capacities and maintain precise temperature control.

• Use only EPA-compliant refrigerants suitable for low-temperature chambers.

• Equipment must be designed for a coastal, salt-air environment (e.g., gold-coated fins).

• Integration with the existing Honeywell Tridium Niagara based Building Automation System (BAS) is required.

• Contractor must provide labor, materials, tools, equipment, supervision, transportation, testing, commissioning, and documentation.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 90 days after award or sooner.

• Estimated Value: Not explicitly stated, but the NAICS code is 238220 with a size standard of $19.0M.

• Quotes are due by 5:00 P.M. MDT/MST on April 22, 2026.

• Quotes must be emailed to michelle.walton@noaa.gov.

• Evaluation will be based on Technical Approach/Capability and Past Performance, leading to a low-priced, technically acceptable award.

• Offerors must be registered in the System for Award Management (SAM).

• Offerors must provide specification sheets for quoted equipment and at least three references for similar services.

• This solicitation is a total small business set-aside.

• A site visit is strongly encouraged and scheduled for April 14-16, 2026. Contact Ron Skelly or Rich Sparkman to schedule.

• Questions regarding the solicitation are due by April 17, 2026, and should be directed to Michelle Walton.

• The FedConnect® web portal will be used for contract administration.