REFRIGERATION SYSTEM & OUTSIDE CONTROL REPLACEMENT

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure non-personal services for the replacement of two Environmental Challenge Room refrigeration systems (F108 and F109) and their associated outside controls at the Hollings Marine Laboratory in Charleston, SC. The existing systems are end-of-life, non-functional, and rely on outdated refrigerants, posing a risk to critical scientific operations.

• Replacement of F108 and F109 Environmental Challenge Room refrigeration systems and outside controls.

• Provision of all labor, equipment, and materials for removal of existing systems and installation of new ones.

• New systems must meet or exceed existing capacity and performance, maintain precise temperature control, use EPA-compliant refrigerants, and be designed for a coastal, salt-air environment (e.g., gold-coated fins).

• Integration of new control systems with the existing Honeywell Tridium Niagara based Building Automation System (BAS).

• Installation of new dedicated electrical circuits as required.

• Compliance with all applicable Federal, state, and local codes and standards (ASHRAE, EPA, OSHA, etc.).

• Contract Type: Firm-Fixed-Price

• Period of Performance: 90 days after award.

• Estimated Value: Not explicitly stated, but the small business size standard is $19.0M.

• Quotes are due by 5:00 P.M. MDT/MST on June 22, 2026.

• Quotes must be submitted via email to michelle.walton@noaa.gov.

• Evaluation will be based on Technical Approach/Capability, Past Performance, and Price.

• Offerors must be registered in SAM.gov and provide their UEI#/CAGE CODE.

• Specification sheets for quoted equipment are required.

• At least three relevant past performance references are required.

• This solicitation is issued as Unrestricted.

• NAICS Code: 238220

• Small Business Size Standard: $19.0M

• A site visit is strongly encouraged and is available June 9-11 and June 16-18, 2026. Contact Ron Skelly or Rich Sparkman to schedule.

• Questions are due by June 18, 2026, 5:00 P.M. MDT/MST, and must be submitted via email to michelle.walton@noaa.gov. No questions will be answered on site.

• The award will be made to the responsible offeror whose quote is most advantageous to the Government.

• FedConnect® will be used for contract administration.

Form / Attachment / Pricing Sheet

This document is the "Past Performance Information Form" which contractors must complete to demonstrate relevant past performance or state they possess none. It is used to collect information on previous contracts or efforts that are of similar scope, magnitude, and complexity to the current solicitation.

• Past Performance Requirement: Quoters must submit a maximum of three (3) current/previous contracts performed within the last three (3) years that are similar in nature to the solicitation.
• Information to Include: For each reference, contractors must provide:
  • Contract number, name and address of the Government agency or commercial entity
  • Description of work/services provided
  • Point of contact (name, phone, email)
  • Date of contract award
  • Period of performance
  • Initial and current contract value
  • Extent of subcontracting
• Newly Formed Entities: May list key personnel and applicable resources if they lack prior contracts.
• Problem/Corrective Actions: Quoters are encouraged to describe any problems encountered and corrective actions taken.
• Experience: Quoters must describe recent experience (within the last 3 years) in performing similar services.
• Form Fields: Includes sections for Vendor Name, Contract Number, Contract Type, Government Point of Contact, Government Telephone/Email, Total Dollar Value, Type of Service(s) and Location(s), Period of Performance, Detailed Description of Work, and Subcontractor Information.

This form is critical for bidders to provide evidence of their capability and experience to perform the work described in the solicitation. Failure to provide complete and relevant past performance information may impact the evaluation of proposals. Bidders should carefully select their references and provide detailed descriptions to demonstrate the similarity of past efforts to the current requirement.