Renewal ESPRIT Software Licenses

Form / Attachment / Pricing Sheet

This document is a Sole Source (Including Brand Name) Justification for Simplified Procedures for Certain Commercial Items. It serves to justify the procurement of a specific brand name product, Esprit CAM Software, for which full and open competition is not being sought.

• Nature of Action: Acquisition of Esprit CAM Software license renewal.
• Requirement: Renewal of a 12-month user subscription for Esprit Computer-Aided Manufacturing (CAM) software.
• Justification: The software is essential for mission needs, ensuring compatibility with existing systems, interoperability, and standardization. Substituting an alternate product would lead to incompatibility, loss of functionality, reconfiguration, retraining, and unacceptable mission delays.
• Authority: FAR 6.302-1, "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."
• Market Research: Conducted via DoD ESI catalog, GSA Advantage/eBuy, SAM.gov, and three vendor quotes. The requirement is determined to be a commercially available commodity.
• Sources Expressing Interest: Save Again, American Business Solutions, SoftThink Solutions.
• Future Actions: Continued market research to identify alternative products or sources for future acquisitions.

This document indicates that the government intends to procure a specific brand name software license. While the justification is for a sole source action, it also states that the solicitation will be posted on SAM.gov to allow authorized resellers of the brand name product to compete. Bidders who are authorized resellers of Esprit CAM software may be interested in this opportunity.

Solicitation / RFP / RFQ

This solicitation (FA461026Q0015) is for the procurement of ESPRIT software licenses and associated support. The acquisition is set aside 100% for Small Business.

• 1 Year of Software Maintenance Contract (SMC) for ESPRIT licenses.

• Specific licenses include:

  • #E17115301 (Solid Mill Free Form 5-Axis, Solid Turn Production, Advanced, Knowledge Base)
  • #E17115201 (Solid Mill Free Form 5-Axis, Solid Turn Production, Free Form 5-Axis, Knowledge Base)
  • #E18384301 (Solid Mill Free Form 3-Axis, Solid Turn Traditional)

• Product Service Code: 7A21

• Product Type Code: 9999

• Contract Type: Not explicitly stated, but pricing arrangement is Firm Fixed Price.

• Period of Performance: Delivery Period from March 27, 2026, to March 28, 2027, for each line item.

• Estimated Value: Not explicitly stated.

• Offer Due Date: March 27, 2026, at 12:00 PM.

• Proposals must be submitted in two parts: Part I - Price and Part II - Technical.

• Pricing must be firm for 90 calendar days.

• Unit prices should be rounded to the nearest whole dollar.

• Technical proposals will be evaluated on a pass/fail basis for acceptability.

• Award will be made to the responsible Offeror whose offer is most advantageous, considering price and technical acceptability.

• This acquisition is 100% set aside for Small Business.

• NAICS Code: 513210

• Size Standard: $47 Million

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with deviations.

• Payment requests and receiving reports must be submitted electronically via Wide Area WorkFlow (WAWF).

• Attachments include "Attch 1_ESPRIT Salient Characteristics" and "Attch 2 Brand Name Justification_ESPRIT_Redacted."

Form / Attachment / Pricing Sheet

This document outlines the salient characteristics and requirements for an Esprit Subscription, specifically for the Hexagon, Esprit preferred brand and the Esprit 2000 Series Software Renewal model or part number. It serves as a checklist for vendors to indicate how their proposed product meets or exceeds the specified requirements.

• Specifications and Requirements: Lists specific software licenses and their associated requirements (e.g., 1 Year of SMC for Renew ESPRIT License #E17115301). Vendors must indicate if their offering is equal to, greater than, or lesser than the specified requirement.
• Technical Review: A section for vendors to confirm if their product meets the requirement (Yes/No) for each vendor. Detailed explanations are required for any 'No' responses.
• Vendor Information: Fields for Vendor Name and Quote #.
• Price: A designated area to record pricing information.
• Notes and Explanation of "No" Evaluation: Sections for additional comments and detailed explanations for any unmet requirements.

This document is crucial for potential bidders as it details the exact technical specifications and requirements for the Esprit software renewal. Bidders must use this form to demonstrate how their proposed solution aligns with the government's needs, directly impacting their proposal's evaluation. It guides the preparation of technical proposals and pricing.