Rental Services - Reception/Event Equipment
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The NAVSUP Fleet Logistics Center Norfolk (FLC) Norfolk is issuing a Sources Sought Notice (SSN) to identify capable sources for reception/event rental equipment. This is in anticipation of a potential future procurement under NAICS code 532289 (All Other Consumer Goods Rental). The requirement is for a 400-guest reception aboard the USS KEARSARGE (LHD 3). Responses are due by May 26, 2026, 9:00 AM EST.
Scope of Work
The contractor shall provide rental items for a 400-guest reception, as detailed in the attached draft Statement of Work (SOW). Key items include:
- Food & Beverage: Ice buckets, coolers, food warmers, coffee holders, plastic plates, cups, and gold plastic cutlery.
- Furniture & Layout: 72" round plastic tables with covers, white plastic folding chairs, 10x20 tents with removable sides, 8ft plastic tables with skirts, 10x10 privacy curtains, portable AC units, extension cords, hanging string lights, and a 300ft x 50ft rug.
- Delivery: Items must be delivered to Naval Station Norfolk by June 8, 2026, and be shippable to New York, NY, then back to Norfolk, VA. The rental period is from June 8, 2026, to July 10, 2026.
- Special Requirements: All electrical equipment must be safe for shipboard use and meet NAVSEA/fire standards. Contractor is responsible for hazardous material removal. Permitted working hours for delivery are 0700-2200.
Contract & Timeline
- Type: Sources Sought Notice (SSN)
- NAICS: 532289 (Size Standard: $12.5M)
- PSC: W099 (Lease Or Rental Of Equipment: Miscellaneous)
- Set-Aside: None specified (market research stage)
- Response Due: May 26, 2026, 9:00 AM EST
- Published: May 19, 2026
- Required Delivery Date: June 8, 2026
- Reception Date: July 4, 2026
- Rental Period: June 8, 2026 - July 10, 2026
Response Requirements
Interested parties should submit responses via email to Dave Vaughn (david.e.vaughn6.civ@us.navy.mil), including:
- Company name, address, POC, phone, and email.
- CAGE Code and Unique Entity ID.
- Business size under NAICS 532289.
- Capability statement addressing ability to meet SOW requirements.
- Details on ensuring personnel meet security requirements for Naval Station Norfolk access.
- Feedback on the draft SOW is also encouraged.
Additional Notes
This is for informational purposes only and is not a solicitation for proposals. The Government will not pay for information submitted and is not obligated to answer questions or provide results.