Repair Actuator-Ballscrews for U.S. Coast Guard Aircraft HC-144

Solicitation / RFP / RFQ

This document is a solicitation for "Solicitation 70Z03826QL0000133 TERMS AND CONDITIONS." It outlines the contract terms and conditions applicable to orders awarded under this solicitation for commercial items and services. The terms and conditions herein supersede all other terms and conditions.

• Submission of Offers: Offers must include the solicitation number, offeror's name/address/phone, Unique Entity Identifier (UEI), information for evaluation, completed representations/certifications (not in SAM), and a statement of agreement with terms and conditions.

• Period for Acceptance: Offers must be held firm for 60 calendar days from the receipt date, unless otherwise specified.

• Late Submissions: Late offers will generally not be considered unless received before award and acceptance would not unduly delay acquisition. Late modifications making terms more favorable to the Government may be considered.

• Technical Acceptability: For this solicitation, technical acceptability will be evaluated to determine an "acceptable" or "unacceptable" rating. To be considered technically acceptable, quotes must include proof of current FAA certification, OEM, or Air Force approval to provide the specified services. Repair of parts must be in accordance with the latest OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• Item: The document lists one item: Actuator-Ballscrew, Part Number 677001005, National Stock Number 1680-99-767-8851, Manufacturer CAGE Code K0654, Quantity 3 each.

• Contract Type: Not explicitly stated, but implied to be a purchase order resultant from this solicitation.

• Period of Performance: Not explicitly stated in this section, but delivery is required 90 days after receipt of order (ARO).

• Estimated Value: Not stated.

• Submission Instructions: Offers must be submitted to the office specified in the solicitation by the exact time specified.

• Evaluation Criteria: Award will be made to the lowest priced, technically acceptable offeror representing the best value to the Government. Technical acceptability is a prerequisite. The provision at FAR 52.212-2 is not applicable; evaluation will be based on FAR 12.203 criteria.

• Key Deadlines: Offers must be held firm for 60 days. Delivery is required 90 days ARO.

• Vendor Requirements: Vendors repairing/overhauling/modifying Coast Guard aircraft components must be FAA 145 certified and perform at least 50% of the work at their FAA-certified facility. Vendors not meeting this capability requirement should not respond.

• Sole Source: It is anticipated that a purchase order will be awarded on a sole source basis to Moog Wolverhampton Ltd. However, all responsible sources may submit a capability statement or quotation.

• Delivery/Lead Time: 90 days ARO is required, but early/partial deliveries are desired and accepted.

• Packaging: Specific packaging instructions are provided, prohibiting materials like popcorn, shredded paper, Styrofoam, or peanut packaging. Individual containers must be labeled with specific information.

• Shipping: Items are to be shipped to the USCG Aviation Logistics Center. Specific shipping instructions are detailed.

• Inspection and Acceptance: Performed at destination by local USCG personnel. A Certificate of Conformance (COC) is required for all items.

• Invoicing: Invoices should be emailed to ALC-Fiscal@uscg.mil or mailed. The final invoice must be marked "FINAL."

• Clauses: Numerous FAR and HSAR clauses are incorporated by reference, covering topics such as ethics, cybersecurity, small business concerns, labor standards, and security prohibitions.

Statement of Work (SOW)

To obtain services for the inspection, repair, and/or overhaul of specific components for the U.S. Coast Guard.

• Services must be performed by an Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Certified 145 Repair Center.

• The contractor shall comply with OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and Overhaul and Repair Instructions (ORI).

• Specific component: Actuator-Ballscrew, Part Number 677001005, National Stock Number 1680-99-767-8851.

• Required service is "Repair" for 3 each.

• Contractor is responsible for obtaining all necessary OEM documentation.

• USCG modifications to components must be retained unless otherwise specified.

• Coating requirements must be strictly adhered to.

• Levels of repair include "Inspect/Repair as necessary" and "Overhaul."

• Corrosion found during inspection requires thorough disassembly and repair/replacement according to OEM specifications. Corrosion on Flight Critical components is not permitted.

• Contractor may request a Beyond Economical Repair (BER) determination from the Contracting Officer (KO).

• Contractor must report missing parts within 30 days of receipt.

• A Teardown and Inspection Report (TIR) is required, detailing parts, labor, and charges.

• Components must be thoroughly cleaned to remove hazardous dust (e.g., hexavalent chromium, cadmium, lead).

• Components must be airworthy and suitable for installation on USCG aircraft.

• A Federal Aviation Administration (FAA) airworthiness release 8130-3 Certificate or EASA Form-1 must be provided with each component, or an authorized Certificate of Conformance.

• Components must be tracked via a Significant Component History Report (SCHR) and Component Repair Record (CRR).

• A legible component tracking form must be maintained for each tracked component.

• Packaging and preservation must comply with applicable standards (CMM, ANSI/ESD S541, MIL-STD-2073, ATA-300) to prevent damage and corrosion for at least one year.

• Final inspection and acceptance will be performed by ALC Quality Assurance personnel.

• Required turn-around-time is ninety (90) days after receipt of material (ARM). Earlier delivery is desired if no extra charges apply.

• Place of performance is not explicitly stated but implies the contractor's repair facility.

• ISO 9000 compliant or acceptable quality system.

• Compliance with Occupational Safety and Health Standards regarding hazardous materials.

• Specific labeling requirements for packages.

• No popcorn, shredded paper, styrofoam, or peanut packaging allowed for shipping.

• USCG reserves the right to invoke Defense Contract Management Agency (DCMA) requirements.

Solicitation / RFP / RFQ

This document is a Justification for Other Than Full and Open Competition under Simplified Acquisition Procedures (SAP) for FAR 12.102(a). It outlines the procurement of 3 each ACTUATOR-BALLSCREW, part number 677001005, NSN 1680-99-767-8851, for the HC-144 aircraft. These parts are intended for inventory and future installation on a USCG Aircraft.

• Procurement of 3 units of ACTUATOR-BALLSCREW (P/N 677001005, NSN 1680-99-767-8851).

• Items will be placed in ALC Ready-For-Issue Inventory.

• Not explicitly stated, but falls under Simplified Acquisition Procedures (SAP).

• Not applicable as this is a justification for sole-source procurement.

• Justification is based on FAR 12.102(a), indicating only one source is reasonably available.

• The specific justification type selected is "BRAND NAME - Items peculiar to one manufacturer."

• The suggested source is MOOG WALVERHAMPTON LTD.

• The rationale states that procedures and data are protected under the OEM's proprietary rights, and the OEM owns the rights to the technical data, specifications, and drawings required to manufacture the parts. These parts are procurable only from the OEM or an approved distributor.

• The contracting officer's method for determining fair and reasonable price is Market Research.