Repair Ducting and Crawl Space at UC Housing

Solicitation / RFP / RFQ

This solicitation is for the U.S. Coast Guard and requires the performance of HVAC ducting replacement for one house and crawlspace repair and encapsulation for two houses located in Union City, TN. The solicitation is set aside for Total Small Business firms.

• HVAC ducting replacement

• Crawlspace repair and encapsulation

• Work to be performed in Union City, TN

• Contract type: Firm-Fixed Price

• Performance Period: Begin within 10 calendar days and complete within 60 calendar days after notice to proceed.

• Offers are due by the date and time specified in Item 8 (address for submission).

• Offers must be submitted via email to Clarence.henshawjr@uscg.mil.

• Evaluation will be based on technical acceptability and a fair and reasonable price.

• Performance and payment bonds are required.

• Set aside for Total Small Business firms.

• NAICS Code: 238220 with a size standard of $16.5M.

• Federal Acquisition Regulation Clauses and Department of Labor wage rates are applicable.

• Site visit and on-site contact: CWO Mike Ackiss (COR).

• Point of Contact for information: Bug Henshaw, (504) 253-4509, Clarence.henshawjr@uscg.mil.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for non-commercial items, prepared in accordance with FAR Part 36. It constitutes a Request for Quotation (RFQ) for HVAC ducting replacement and crawlspace repair/encapsulation services.

• Replacement of HVAC ducting in one (1) house.

• Repair and encapsulation of crawlspaces in two (2) houses.

• All work must be performed by a state-licensed contractor.

• Materials and installation must meet or exceed applicable state codes and industry standards.

• Work must be completed as outlined in the Scope of Work (SOW).

• No work is authorized without the Contracting Officer (KO) or Contracting Officers Representative (COR) authorization.

• Contract Type: Firm-Fixed Price Construction Contract.

• Period of Performance: 30 Days After Receipt of Order (ARO).

• Delivery: FOB Destination to U.S. Coast Guard Housing, 844 Gum St. and 825 Olive St., Union City, TN. 38261.

• Evaluation Criteria: Award will be made to the offeror with the Lowest Price.

• Submission Deadline: Quotes are due by 3:00 pm CST on May 15, 2026.

• Submission Method: Submit quotes via email to Clarence.henshawjr@uscg.mil.

• Questions Deadline: Written questions must be submitted to Clarence.henshawjr@uscg.mil no later than May 15, 2026, 3:00 pm CST.

• Set-Aside: Small business set aside.

• NAICS Code: 238220.

• Small Business Size Standard: $16.50M.

• Registration: Offerors must be actively registered in the System for Award Management (SAM.gov).

• A site visit is urged and expected. Contact CWO Mike Ackiss (Carlton.m.ackiss@uscg.mil, Phone: (504)239-4937) to schedule site visits.

• FAR Part 36 provisions apply, including tailoring of "offer/offeror" to "quote/quoter" where inconsistent with FAR Part 36.

• Federal Acquisition Regulation (FAR) Clauses and Department of Labor Wage Rates for Construction are included.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for non-commercial items, prepared in accordance with FAR Part 36. It constitutes a Request for Quotation (RFQ) for HVAC ducting replacement and crawlspace repair/encapsulation services.

• Replacement of HVAC ducting in one (1) house.

• Repair and encapsulation of crawlspace in two (2) houses.

• All work must be performed by a state-licensed contractor.

• Materials and installation must meet or exceed applicable state codes and industry standards.

• Work must be completed as outlined in the Scope of Work (referenced but not provided in full text).

• Contract Type: Firm-Fixed Price Construction Contract.

• Delivery: FOB Destination.

• Completion: 30 Days After Receipt of Order (ARO).

• Evaluation Criteria: Award will be made to the offeror with the Lowest Price.

• Submission Deadline: Quotes are due by 3:00 pm CST on February 20, 2026.

• Submission Method: Submit quotes to Clarence.henshawjr@uscg.mil.

• Questions Deadline: Written questions must be submitted to Clarence.henshawjr@uscg.mil no later than February 20, 2026, 3:00 pm CST.

• Set-Aside: Small business set aside.

• NAICS Code: 238220.

• Small Business Size Standard: $16.50M.

• Registration: Offerors must be actively registered in the System for Award Management (SAM.gov).

• Site Visit: Offerors are urged to inspect the site. Contact CWO Mike Ackiss (Carlton.m.ackiss@uscg.mil, Phone: (504)239-4937) to schedule site visits.

• FAR Part 36 tailoring: Language in FAR clauses has been modified to be consistent with a request for quotations, changing "offer/offeror" to "quote/quoter."

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for non-commercial items, issued as a Request for Quotation (RFQ) under FAR Part 36. The U.S. Coast Guard is seeking quotes for HVAC ducting replacement in one house and crawlspace repair and encapsulation in two houses located in Union City, TN.

• HVAC ducting replacement for one house.

• Crawlspace repair and encapsulation for two houses.

• All work must be performed by a state-licensed contractor.

• Materials and installation must meet or exceed applicable state codes and industry standards.

• Work must be completed as outlined in the Scope of Work (referenced but not provided in full text).

• No work is authorized without the Contracting Officer (KO) or Contracting Officer's Representative (COR) authorization.

• Contract Type: Firm-Fixed Price Construction Contract.

• Delivery: 30 Days After Receipt of Order (ARO).

• Delivery Destination: U.S. Coast Guard Housing, 844 Gum St. and 825 Olive St., Union City, TN. 38261.

• Evaluation Criteria: Award will be made to the quoter with the Lowest Price.

• Submission Deadline: Quotes are due by 3:00 pm CST on February 12, 2026.

• Submission Method: Submit quotes via email to Clarence.henshawjr@uscg.mil.

• Questions Deadline: Written questions must be submitted to Clarence.henshawjr@uscg.mil no later than February 12, 2026, 3:00 pm CST.

• Set-Aside: Small business set aside.

• NAICS Code: 238220.

• Small Business Size Standard: $16.50 Million.

• Registration: Offerors must be actively registered in the System for Award Management (SAM.gov).

• A site visit is urged and expected. Contact COR CWO Mike Ackiss at Carlton.m.ackiss@uscg.mil or (504)239-4937 to schedule.

• FAR Part 36 provisions apply, and language regarding "offer/offeror" is modified to "quote/quoter" to align with RFQ procedures.

Solicitation / RFP / RFQ

This solicitation is for HVAC ducting replacement in one house and crawlspace repair and encapsulation in two houses located in Union City, TN. The U.S. Coast Guard is procuring these services.

• HVAC ducting replacement

• Crawlspace repair and encapsulation

• Work to be performed at 844 Gum St. and 825 Olive St., Union City, TN.

• Contract type: Firm-Fixed Price

• Performance Period: Begin within 5 calendar days and complete within 30 calendar days after notice to proceed.

• Submission: Return quote via email to Clarence.henshawjr@uscg.mil.

• Evaluation: Quotes will be evaluated for technical acceptability and a fair and reasonable price.

• Site Visit: Contact CWO Mike Ackiss for scheduling and on-site information.

• Offer Due Date: Offers are due by the time and date specified in Item 8 (specific time and date not fully extracted).

• Set Aside: Total Small Business

• NAICS Code: 238220

• Size Standard: $19.0M

• Federal Acquisition Regulation Clauses and Department of Labor wage rates are applicable.

• Offer guarantee is not required.

• Offerors must return quotes ASAP.

Other / Unclassified

This document is a General Decision Number (GDN) for building construction projects in Union County, Tennessee. It supersedes a previous decision number TN20250190 and is effective January 2, 2026. The document lists prevailing wage rates and fringe benefits for various construction trades, including Asbestos Worker/Heat & Frost Insulator, Electrician, Power Equipment Operator, Ironworker, Laborer, Pipefitter, Sheet Metal Worker, and Truck Driver. It also includes rates for several classifications under the SUTN2017-043 identifier, such as Carpenter, Cement Mason, Painter, and Plumber.

This document is crucial for bidders on construction projects in Union County, Tennessee, that are subject to the Davis-Bacon Act. It specifies the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the construction, alteration, or repair of public buildings or public works. Bidders must use this information to accurately estimate labor costs and ensure compliance with federal labor standards when preparing their proposals. The document also provides important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may apply to the contract.

Forms / Attachments / Pricing Sheets

This document contains Federal Acquisition Regulation (FAR) provisions and clauses that are incorporated by reference or in full text into solicitations and contracts. It outlines requirements related to small business representations, Buy American provisions for construction materials, contract performance timelines, protest procedures, site visits, and various other administrative and compliance requirements.

• FAR 52.219-1 (Small Business Program Representations): Requires offerors to represent their status as small businesses, small joint ventures, small disadvantaged businesses, women-owned small businesses, veteran-owned small businesses, service-disabled veteran-owned small businesses, and HUBZone small businesses. It includes definitions for these categories and specifies requirements for joint ventures.
• FAR 52.225-9 (Buy American-Construction Materials): Mandates the use of domestic construction materials, defining "domestic construction material" and outlining exceptions based on cost, availability, and critical component status. It details the process for requesting determinations of inapplicability.
• FAR 52.225-10 (Notice of Buy American Requirement—Construction Materials): Provides instructions for offerors requesting exceptions to the Buy American statute, including submission timelines and required data for evaluation.
• FAR 52.211-10 (Commencement, Prosecution, and Completion of Work): Sets timelines for commencing, prosecuting, and completing work, typically within 5 days of notice to proceed and 30 days for completion.
• FAR 52.236-27 (Site Visit): Urges offerors to inspect the site and provides contact information for scheduling site visits.
• Incorporated Provisions and Clauses: Lists numerous other FAR and HSAR provisions and clauses applicable to construction contracts, covering areas such as Systems for Award Management (SAM), affirmative action, labor standards, payments, disputes, and insurance.
• Invoice Instructions: Details the process for submitting invoices through the Invoice Processing Platform (IPP), including registration and support contact information.

This document is crucial for bidders as it defines critical compliance requirements, representations, and contractual obligations. Understanding these provisions is essential for preparing accurate proposals, ensuring eligibility for small business programs, complying with domestic sourcing requirements, and meeting contractual performance expectations. Bidders must pay close attention to the representations required, the Buy American Act implications for construction materials, and the specified timelines for contract performance and invoicing.

Statement of Work (SOW)

To perform HVAC ducting replacement and crawlspace repair/encapsulation at two U.S. Coast Guard housing units located at 844 Gum Street and 825 Olive Street in Union City, TN.

• HVAC Ducting Replacement (825 Olive St.): Remove existing supply ducting, plenum, and registers, and install new insulated ducting, plenum, and registers to create a sealed HVAC supply.

• Crawl Spaces (844 Gum St. & 825 Olive St.):

  • Conduct foundation inspections and report findings and necessary repairs with pricing to the COR.
  • Remove existing insulation from structural floor joists.
  • Install supplemental beams to stabilize floors.
  • Complete encapsulation of the crawl spaces.

• All work must comply with state building codes and industry standards.

• Replacement materials require COR approval prior to purchase.

• Work must be completed in a timely fashion, minimizing impact on command and personnel.

• Site restoration and cleanup are required at the end of each workday and upon job completion.

• Location: 844 Gum St. and 825 Olive St., Union City, TN.

• Contract Timeline: Submittals due within 7 days of award. Work to begin within 14 calendar days after submittal approval and be completed within 15 calendar days thereafter, unless otherwise approved.

• Contractor must be state-licensed.

• Work hours are Monday-Friday, 8:00 AM - 4:00 PM, unless otherwise approved.

• Contractor is responsible for site safety and must comply with all federal, state, and local safety regulations.

• Environmental compliance is required for waste disposal (RCRA) and hazardous materials.

• No smoking is permitted on the property.

• Government-furnished materials: None.

• Government facilities: Electrical power and water are available; telephone services are not.

• Submittals required upon award include a work schedule, foundation inspection report, quote for additional repairs, warranty information, and pictures of completed work.