Repair EGI 764+429+JAIC

Form / Attachment / Pricing Sheet

This document is a "Justification for Other Than Full and Open Competition" (JOFOC) for a sole source acquisition. It explains why the USCG is not soliciting proposals from multiple vendors for a specific repair.

• Authority: Cites FAR 12.102(a) and other relevant FAR sections.
• Justification Type: "Only One Source Reasonably Available" due to "Brand Name" items peculiar to one manufacturer.
• Supplies/Services: Repair of an "EGI 764+429+JAIC" (NSN 1680-01-HS1-9691, Part Number HG9869K1-001) for the MH-60T aircraft, required for routine maintenance due to failures, corrosion, or damage.
• Suggested Source: Honeywell International Inc.
• Rationale: Honeywell, as the Original Equipment Manufacturer (OEM), owns all rights to the technical data, specifications, and drawings necessary for the repair. The item is complex, requires unique production techniques, and extensive testing. The government does not own the technical data, and it is uneconomical to acquire it. Honeywell is the only approved source capable of supporting the evaluation, testing, and repair.
• Price Determination: Market research, comparison of proposed price with previous purchases, current price list, comparison with similar items, and comparison to IGCE were used to determine fair and reasonable pricing.

This document indicates that the upcoming opportunity for the repair of the EGI 764+429+JAIC for the MH-60T aircraft is being procured on a sole source basis from Honeywell International Inc. Vendors who are not Honeywell may not be able to bid on this specific requirement unless they can demonstrate an equivalent capability and access to proprietary technical data, which is unlikely given the justification.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for the repair of specific components for the United States Coast Guard (USCG) MH-60T aircraft.

• The USCG will furnish components for repair, specifically EGI units (NSN: 1680-01-HS1-9691, P/N: HG9869K1-001).

• The Contractor shall perform teardown, test, and evaluation to determine component condition.

• Components found to be Ready for Issue (RFI) will incur a firm-fixed price test and evaluation fee.

• Components found to be Beyond Economical Repair (BER) will incur a firm-fixed BER/Scrap fee. Disposition instructions for BER components will be provided by the Contracting Officer.

• Non-RFI components shall be repaired to RFI condition in accordance with OEM functional performance specifications and original equipment manufacturer (OEM) repair manuals or best commercial practices.

• Repair includes inspection, correction of deficiencies, replacement of missing or broken parts, and removal of foreign matter or corrosion.

• Corrosion is anticipated and considered "normal" due to the operational environment of the aircraft.

• The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities.

• Repairs must meet OEM specifications and FAA Advisory Circular AC 43-4B for corrosion control.

• Components must be cleaned IAW applicable CMMs.

• All repaired components must be airworthy and suitable for installation on USCG aircraft.

• A failure data report must be submitted for each repaired component.

• A Component Repair Record (CRR) must be provided with repaired components.

• Work to be performed at the Contractor's facility or a USCG approved facility.

• Teardown, Test and Evaluation: Due fifteen (15) calendar days after receipt of components.

• Repair EGI: Due ninety (90) days after induction.

• Contractor must maintain OEM certification for repairs.

• Contractor must comply with ISO 9001-2000 Quality Management Systems requirements.

• Components must be tagged with a DD Form 1574 or FAA Form 8130-3.

• A Certificate of Airworthiness and Certificate of Conformance are required.

• Serial number tracking of components is mandatory.

• The Contractor shall retain copies of the Significant Component History Record (SCHR) and Component Repair Record (CRR) for ninety (90) calendar days.

• Inspection and acceptance will be performed by USCG personnel at destination.

Form / Attachment / Pricing Sheet

This document is Attachment 5, titled "Wage Determinations Florida," and provides the official wage and fringe benefit rates for various occupations as required by the Service Contract Act. It is intended to inform bidders of the minimum wage and benefit standards that must be met for covered employees working on the contract.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing (details on specific benefits are provided in separate sections of the document).
• Includes footnotes that provide additional context or exceptions for certain occupations (e.g., computer employees, air traffic controllers, hazardous pay).
• Outlines requirements for paid sick leave (EO 13706) and minimum wage rates (EO 13658).
• Details vacation and holiday pay policies.

This document is critical for bidders to accurately calculate labor costs for their proposals. Bidders must ensure their proposed wages and fringe benefits meet or exceed the rates specified in this wage determination for all covered employees. Failure to comply can lead to non-compliance with the contract terms and potential penalties.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Terms and Conditions," outlines the contractual terms and conditions applicable to any order awarded as a result of the solicitation. It supersedes all other terms and conditions and acceptance of an order signifies acceptance of these terms.

• Provisions: Includes instructions to offerors (52.212-1) and evaluation criteria (52.212-2). Notably, FAR 52.212-2 is not applicable, and the award is expected to be sole source to Honeywell International, with award based on fair and reasonable pricing. Any offers received from responsible sources for firm-fixed-price repair may lead to a solicitation amendment.
• Deviations and Authorizations: Lists authorized deviations in provisions (52.252-5) and clauses (52.252-6), indicating where FAR provisions have been modified.
• Representations and Certifications: Includes specific representations and certifications related to:
  • Security Prohibitions and Exclusions (52.240-90), including definitions for terms like "covered article," "covered telecommunications equipment or services," and "restricted business operations" in Sudan.
  • Iran Sanctions Act compliance, including prohibitions on sensitive technology export and transactions with the Islamic Revolutionary Guard Corps.
  • FASCSA orders and covered telecommunications equipment/services.
• Clauses: Incorporates FAR clauses by reference, including:
  • Contract Terms and Conditions—Commercial Products and Commercial Services (52.212-4) with an addendum for Quality Assurance.
  • Specific provisions related to contractor employee whistleblower rights, sustainable products, and security prohibitions.
• Quality Assurance: For orders touching USCG aircraft, contractors must immediately report any defects, malfunctions, or non-conforming products. A quality control manual addressing risk management, testing, and inspection is required.
• Packaging and Shipping Instructions: Details specific requirements for packaging (e.g., individual packing, labeling) and shipping to the USCG Aviation Logistics Center in Elizabeth City, NC.
• Inspection and Acceptance: Specifies that inspection and acceptance will occur at the destination by local USCG personnel. A Certificate of Conformance (COC) and full traceability are required for all items.
• Delivery Terms: F.O.B. Destination is the requested delivery term.
• Invoicing Instructions: Outlines the process for submitting invoices, including the requirement for active SAM status and submission to the ALC Fiscal Branch.

This document is critical for understanding the contractual framework, compliance requirements, and submission expectations. Bidders must pay close attention to the specific representations, certifications, and clauses, particularly those related to security, foreign transactions (Iran, Sudan), and quality assurance, as non-compliance can impact eligibility or award. The detailed packaging, shipping, and invoicing instructions are also essential for successful contract performance.

Form / Attachment / Pricing Sheet

This document is a pricing schedule (Excel spreadsheet) for potential bidders to complete and submit as part of their quotation. It outlines specific line items for services related to EGI 764+429+JAIC components, including teardown, test, evaluation, repair, and beyond economic repair (BER)/scrap.

• Line Items: Includes "Teardown, Test and Evaluation/No Fault Found," "Repair," and "Beyond Economic Repair / Scrap." Specific NSN and Part Number are provided for each.
• Quantities: Estimated quantities are provided for each line item (e.g., 1 EA for TTE/NFF and BER/Scrap, 8 EA for Repair).
• Pricing Fields: Bidders must fill in "UNIT PRICE" and "EXTENDED AMOUNT." Other fields like "Total Quotation" will calculate automatically.
• Lead Time: Bidders must specify lead time.
• F.O.B. Information: Bidders must select "Destination" or "Origin" and provide a shipping estimate if "Origin" is selected.
• Option Clause: Bidders must indicate acceptance of FAR 52.217-6 for an option to repair three additional items within 365 days of award.
• Additional Charges: Bidders must clearly state any additional charges, fees, or prompt payment discounts.
• Notes: Clarifications are provided regarding BER/Scrap fees not being in addition to TTE/NFF fees, and that "Quantity of 1" for TTE/NFF and BER/Scrap is an estimate for pricing determination.

This schedule is critical for bidders to provide their pricing for the specified services. It dictates the format for submitting cost proposals and requires specific information regarding lead times, shipping terms, and acceptance of contract options. Failure to complete accurately may impact the evaluation of the quotation.