Repair HICS Gates-Sources Sought

Solicitation / RFP / RFQ

This document outlines the technical specifications for the "REPAIR HICS GATES" project at Malmstrom Air Force Base, Montana. The project involves the removal, replacement, and repair of designated livestock gates and associated fencing.

• Removal and replacement of existing livestock gates.

• Repair of existing fence lines, including cutting fence and installing new gates or splicing fence where no gate exists.

• Installation of fluorescent delineator coil on gate posts.

• Transfer of existing Metal Government Number Tags to new posts.

• Compliance with all applicable fire regulations, including having NFPA-approved fire extinguishers on-site.

• Adherence to site security requirements, including Level 1 Anti-terrorism Awareness Training for personnel.

• Specific material requirements for posts, braces, gate stays, various types of wire (plain, barbed, barbless stranded, woven), and staples.

• Installation of delineator coil meeting specific reflectivity standards.

• The document specifies work to be performed under contract FA4626-26-R-0010.

• Work is to be performed within the 341st Missile Complex, located within a 160-mile radius of Great Falls, MT.

• The period of performance is not explicitly stated but includes a potential winter suspension from November 1 to April 15.

• The Contractor must submit a proposed schedule within fifteen (15) days after Notice to Proceed.

• Submittals for contractor-supplied items are required within ten (10) calendar days after Notice to Proceed, with four copies of each item.

• Specific items requiring submittal for approval include various gate posts, braces, stays, wires, and delineator coils.

• The Contractor is responsible for coordinating schedules with landowners.

• Not explicitly stated in this document.

• The document details specific requirements for work environment, including the need to mobilize in varied terrain and maintain equipment within a 16.5-foot HICS easement.

• Work hours are generally Monday through Thursday, 6:45 am to 5:15 pm.

• The Contractor is responsible for all solid waste disposal, including hazardous materials, and must obtain necessary approvals.

• Affirmative Procurement requirements related to recycled products are included.

• Compliance with EPCRA Section 313 reporting is required.

• The Contractor is responsible for contacting property owners/lessees prior to starting work.

• All disturbed areas must be restored to their original condition, and debris disposed of properly.

• Gates in wet locations may be bypassed or addressed as specified.

• Removal of abandoned gates may be required.

Sources Sought

This notice is for market research to assess interest and capabilities from HUBZone, SDVOSB, and WOSB small businesses for the repair of Hardened Inter-Site Communication System (HICS) Gates. The North American Industry Classification System (NAICS) code is 238990, with a size standard of $19,000,000.00. The government is considering a firm-fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract with a five-year ordering period, not to exceed $2.5 million.

• Removal, replacement, and repair of designated livestock gates within the 341st Missile Complex at Malmstrom Air Force Base, Great Falls, Montana.

• Cutting existing fence lines and installing new gates, or temporarily cutting and repairing fences for access.

• Installation of fluorescent delineator coils and transfer of existing Government Number Tags to new posts.

• Strict adherence to excavation safety controls, including hand digging within three feet of buried utilities and obtaining an approved Work Clearance Permit (AF Form 103) before excavation.

• Project sites will be grouped by flight to minimize mobilization distances.

• Contract Type: Firm Fixed Price IDIQ

• Ordering Period: Five (5) years

• Not-to-Exceed Value: $2.5 million

• Interested parties must submit a Capability Statement addressing:

  • Company Profile (annual revenues, employee size, socio-economic status including HUBZone, SDVOSB, WOSB certifications).
  • Anticipated Teaming Arrangements (delineating prime vs. partner work).
  • Past Experience (similar gate installation, fencing, or excavation services).
  • Licensing and Certification (confirming required professional certifications and licenses for Montana).

• Submission Deadline: June 22, 2026, at 2:00 PM Mountain Time.

• Submission Method: Electronic email to elizabeth.basu@us.af.mil and colleen.goad.1@us.af.mil.

• Primarily seeking capabilities from HUBZone, SDVOSB, and WOSB small businesses.

• Potential prime contractors must have active SAM.gov registration and completed Online Representations and Certifications Application.

• This is a Sources Sought notice for market research only and does not constitute a solicitation.

• No contract award will be made as a result of this notice.